REQUEST FOR QUALIFICATIONS

The City of Elyria is planning to contract Consulting Services for two (2) different projects:

1. Asset Management Program for Water Treatment and Water Distribution

2. Sludge Collection System Improvements for  Water Treatment

Elyria Asset Management & Sludge Collection Design SOQs

 

 

 

ITB Waste Water Pollution Control Plant Final Settling Tank #7 Sludge Collection Equipment Replacement

ITB Waste Water Pollution Control Plant Final Settling Tank #7 Sludge Collection Equipment Replacement

ITB

ITB Waste Water Pollution Control UV Disinfection Improvements

INVITATION TO BID (004)

Landmarks Meeting- Jan. 22, 2018

Landmarks Mtg. 1-22-2018

EVENT: Mon. Jan. 29, 2018 - Mon. Jan. 29, 2018

Invitation to Bid: Tree Maintenance Services

The City of Elyria is seeking proposals for Tree Maintenance Services for the Parks & Recreation department Forestry Division. For full details please see the Bid Specifications below.

Bid Specifications

EVENT: Tue. Jan. 16, 2018 - Tue. Jan. 16, 2018

Jan 16, 2018 Council Meeting Agenda

 

YOU ARE HEREBY NOTIFIED THAT THE FOLLOWING LEGISLATION

WILL BE CONSIDERED AT THE REGULAR COUNCIL MEETING

TUESDAY, JANUARY 16, 2018

RESOLUTIONS-FIRST READING

  1. RESOLUTION NO. R2018-

A RESOLUTION SUPPORTING SENATE BILL 128 AND HOUSE BILL 178 WHICH PROMOTES OHIO’S CLEAN ENERGY FUTURE.

ORDINANCES–FIRST READING

  1. ORDINANCE NO. 2018-

AN ORDINANCE PURSUANT TO CHAPTER 913, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, GRANTING THE PETITION OF NEW SUNRISE PROPERTIES INC., AND PIRHL DEVELOPERS, LLC, TO VACATE A PORTION OF GRANDSTAND LANE COMMENCING AT THE INTERSECTION OF GRANDSTAND LANE AND SOMMER WAY, ELYRIA, OHIO 44035.

  1. ORDINANCE NO. 2018-

AN ORDINANCE PURSUANT TO CHAPTER 1135. CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, GRANTING A CONDITIONAL USE PERMIT TO MIDWAY WEST LIMITED PARTNERSHIP, NEW SUNRISE PROPERTIES, INC., AND PIRHL DEVELOPERS, LLC FOR A RESIDENTIAL PLANNED UNIT DEVELOPMENT AT 500 3RD STREET AND SOMMER WAY, ELYRIA, OHIO.

  1. ORDINANCE NO. 2018-

AN ORDINANCE PURSUANT TO CHAPTER 1135, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO GRANTING A CONDITIONAL USE PERMIT TO ELYRIA HOME REALTY, LLC, AN OHIO LIMITED LIABILITY COMPANY, FOR CONSTRUCTION AND USE OF A CLASS I TYPE A GROUP HOME ON REAL PROPERTY LOCATED AT 1251 EAST AVE. ELYRIA, OHIO 44035.

  1. 5. ORDINANCE NO. 2018-

AN ORDINANCE AMENDING SECTION 1131.02, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, KNOWN AS THE ZONING ORDINANCE, TO REZONE THE FOLLOWING REAL PROPERTY: REAL PROPERTY OWNED BY ELYRIA HOME REALTY, LLC, AN OHIO LIMITED LIABILITY COMPANY, AND LOCATED AT 1251 EAST AVENUE, IN THE CITY OF ELYRIA, LORAIN COUNTY, OHIO, FROM A R-TH RESIDENTIAL-TWO HOUSEHOLD DISTRICT TO A R-MHL RESIDENTIAL-MULTI-HOUSEHOLD LOW DENSITY DISTRICT.

  1. ORDINANCE NO. 2018-

AN ORDINANCE PURSUANT TO OHIO REVISED CODE SECTION 709.023 (C) INDICATING WHAT SERVICES THE CITY OF ELYRIA WILL PROVIDE UPON ANNEXATION TO TERRITORY OWNED BY RT.57 CHESTNUT RIDGE, LLC.

  1. ORDINANCE NO. 2018-

AN ORDINANCE PURSUANT TO OHIO REVISED CODE SECTION 709.023 (E) PROVIDING THAT ELYRIA WILL MAINTAIN ANY SEGMENTED ROAD CAUSED BY THE ANNEXATION TO THE CITY OF ELYRIA TERRITORY OWNED BY RT. 57 CHESTNUT RIDGE, LLC.

  1. ORDINANCE NO. 2018-

AN ORDINANCE PURSUANT TO OHIO REVISED CODE SECTION 709.023 (C) REQUIRING A BUFFER BETWEEN THE TERRITORY PROPOSED FOR ANNEXATION AND SURROUNDING TOWNSHIP LAND IF ELYRIA DETERMINES THAT THE USE DISTRICTS IN THE TOWNSHIP ARE INCOMPATIBLE WITH THOSE IN THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2018-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CHANGE ORDER NO. 1 AND FINAL WITH BARBICAS CONSTRUCTION FOR THE RESURFACING OF GULF ROAD.

  1. ORDINANCE NO. 2018-

AN ORDINANCE AMENDING ORDINANCE NO. 2017-200 KNOWN AS THE “2018 TEMPORARY APPROPRIATIONS ORDINANCE.”

  1. ORDINANCE NO. 2018-

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS, ACCORDING TO LAW, AND ENTER INTO A CONTRACT FOR CHEMICALS FOR THE WATER PUMPING PLANT FOR THE YEARS 2018 AND 2019, AND DECLARING AN EMERGENCY.

OVER

ORDINANCES–FIRST READING (Continued)

  1. ORDINANCE NO. 2018-

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS, ACCORDING TO LAW, AND ENTER INTO A CONTRACT FOR CHEMICALS FOR THE WWPC PLANT FOR THE YEARS 2018 AND 2019, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2018-

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE WET WEATHER PROGRAM/EAST SIDE RELIEF SEWER PROJECT – PHASE 1 B SOUTH, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2018-

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE OLD PUMP STATION ASBESTOS REMOVAL PROJECT, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2018-

AN ORDINANCE AUTHORIZING THE APPROVAL OF A MODIFICATION TO THE CITY OF ELYRIA’S WASTEWATER FACILITY PLANNING AREA, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2018-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATION AGREEMENT WITH LORAIN COUNTY TO SHARE THE COST OF RESURFACING WEST RIVER ROAD SOUTH.

MISC AND UNFINISHED BUSINESS

  1. A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

Sanitation Delay – week of January 15-20, 2018

garbagetruckbannerIn observance of the Martin Luther King, Jr. holiday, garbage and recycling pickup will be DELAYED ONE DAY during the week of January 15-20, 2018,  for all residents.   Please call the department of Sanitation at 440-322-3895 with any questions.

Posted in Sanitation Pick-Up

Snow Emergency On-Street Parking

plow

January 10, 2018: In anticipation of the extreme amount of snowfall and ice accumulation expected for the City of Elyria beginning mid-day on Friday, January 12, 2017, residents are reminded to obey all current on-street parking pursuant to Ordinance

City Ordinance 351-18 “Snow Emergency” lists streets prohibiting parking on various streets; these streets are signed with “no parking” when snow exceeds 4” (four) inches or more.

Residents are encouraged remove vehicles from the street beginning on Friday, January 11, 2018 at noon. It appears that the snow will accumulate up to 6” inches on top of icy conditions anticipated. Cleared streets are important for snow removal operations as well as assisting safety forces for any emergency conditions. Motorists are reminded to use extra caution during this weather event and are encouraged to restrict any unnecessary driving when possible.

For further information please contact the Safety Service Director’s office at 440-326-1404.

 

 

Technician Specialist – Communications Department

Job OpeningTechnician Specialist

The City of Elyria is accepting applications for the position of Technician Specialist in the Communications Department.  A good working knowledge and skill is necessary in modern two-way radios, Traffic Servicing, and other electronics with strong computer skills that require occupational and safety precautions.  Must be able to install and service two-way radios, Traffic equipment and other electronic equipment.  Must be able to work any day of the week and be on call on a rotating basis.  High school graduate or equivalent required, supplemented by the completion of basic courses in electronics and/or 4 years of experience in radio communications (an Associate degree in electronics, preferred).  Starting wage is $22.77 per hour which includes an excellent fringe benefits package.  Qualified candidates should submit a City of Elyria application found at www.cityofelyria.org via e-mail to Claudia Dillinger or mail to ATTN: HR, 131 Court Street, Elyria, OH  44035.

EEO/AA

For a Full Job Description Click here

 

EVENT: Mon. Jan. 8, 2018 - Mon. Jan. 8, 2018

Jan 8, 2018 Finance Meeting Agenda

FINANCE COMMITTEE

*REVISED* AGENDA

(Please take note of the start time of the Finance portion of Monday’s meeting)

MONDAY, JANUARY 8, 2018 V. Stewart, Chair *6:45 P.M. (Following CD)

1. Approval of the December 11, 2017 Finance Meeting Minutes

2. The matter of defining Muni Court Employees and their Benefits.

REFERRED BY: Judge Bennett

3. The matter of Change Order Number 1 and Final for Gulf Road Resurfacing Project.

REFERRED BY: Engineer Schneider

 

4. The matter of the Cooperation Agreement with Lorain County, State of Ohio for the resurfacing of West River Rd., S, from Oberlin-Elyria Road to Infirmary Road

REFERRED BY: Engineer Schneider REFERRED TO: Utilities and Finance

(Passed by Utilities Committee on 1/03/18)

* 5. The matter of an amendment to the 2018 Temporary appropriations.

REFERRED BY: Finance Director Pileski

 

_________________________________________________________________________

OTHER PENDING ITEMS

1. The matter of citizen requests for additional street lighting. W/ CD Referred by: SSD Siwierka (tabled 1/11/16)4/11/16 tabled to pending items)

2. The matter of equipping police cruisers and police officers with video cameras. (4/24/17 tabled to pending, awaiting prices)

REFERRED BY: Councilman Tanner

3. The matter of the Unpaid (aged) Utility Bills to be placed as Tax Liens to the Lorain County Auditor’s Office. w/ Utilities **( Tabled)** REFERRED BY: Director Siwierka

4. The matter of approving an Ordinance authorizing the Mayor to approve replacing Light Bulbs on State Route 57 to LED Bulbs. (Tabled by Finance Chair 9/11/17) (Utilities and Finance) REFERRED BY: Safety Service Director Siwierka

5. The matter of a review of several Supervisory Salary Ranges for Non-Bargaining Managers, Department Heads and Superintendents. (Tabled 9/11/17 & 9/25/17) REFERRED BY: Mayor Brinda and Safety Director Siwierka

Standing Referrals: Union Contracts, The Fee Ordinance, The Salary Ordinance, Changes to Chapter 165, EPA Matters, Enterprise Zone Agreements / Tax Abatement / CRA Matters-Agreements w/ Community Development, Fire Station Work, Police Complex Work, Issue 2 Matters, Rural Enterprise Zone Matters, sale of City owned land w/ Community Development, Acquiring properties for land reutilization in Compliance with the Neighborhood Stabilization Program. w/Community Development

Finance Agenda January 8, 2018

 

EVENT: Mon. Jan. 8, 2018 - Mon. Jan. 8, 2018

Jan 8, 2018 Community Development Agenda

COMMUNITY DEVELOPMENT COMMITTEE

MEETING AGENDA

MONDAY, JANUARY 8, 2018

1. Approval of the December 11, 2017 Community Development meeting minutes.

2. The matter of a petition to Annex approximately 36.15 acres of land on Chestnut Ridge Road from Eaton Township to the City of Elyria, for City Services and Road Maintenance.

REFERRED BY: Assistant Law Director Breunig

 

3. The matter of a request to Rezone real property owned by Elyria Home Realty, located at

1251 East Avenue, from R-TH (Residential – Two Household District) to R-MHL (Residential – Multi-Household Low Density District).

REFERRED BY: Brian Bauer, Bauer Architecture, LLC

(Passed by Planning Commission on December 5, 2017)

 

4. The matter of a request of a Conditional Use Permit for parcel #0626006104010, located at

1251 East Avenue to construct two (2) new Class 1, Type A Group Homes.

REFERRED BY: Brian Bauer, Bauer Architecture, LLC

(Passed by Planning Commission on December 5, 2017)

 

5. The matter of a request of a Conditional Use Permit for a total of 9.8244 acres of land located at

500 3rd Street. Parcel # 0624114000022 (7.5470 acres) owned by New Sunrise Properties,

Parcel #’s 06112000014 (1.9317 acres) and 0624112000008 (0.275 acres) owned by Midway West Limited Partnership and a vacated piece of land at lot #113 (0.0709 acres).

REFERRED BY: Pete Scully, Pirhl Developers, LLC

(Passed by Planning Commission on December 5, 2017)

 

6. The matter of a request to vacate a portion of Grandstand Lane.

REFERRED BY: Pete Scully, Pirhl Developers, LLC

(Passed by Planning Commission on December 5, 2017)

_____________________________________________________________________________________________________

OTHER PENDING ITEMS

1. The matter of the sale of City owned property. The matter of the disposal of City property (Standing referral)

2. The matter of entering into agreements for tax abatement, urban enterprise zones, and the CRA #3. w/ Finance

(Standing referral)

3. The matter of acquiring properties for land reutilization in compliance with the Neighborhood Stabilization Program. w/Finance

(Standing referral)

4. The matter of the acceptance of several subdivisions. (Subdivisions basically awaiting completion of sidewalks)

5. The matter of accepting New Riverbend Subdivision No. 1 and No. 2.

6. The matter of a request by property owners to remove their properties from their inclusion in the West Avenue Historical District. w/Planning Commission REFERRED BY: Bob Tarry

7. The matter of citizen requests for additional street lighting. W/ Finance Referred by: SSD Siwierka (tabled 1/11/16) (4/11/16 tabled to pending)

 

CD Agenda January 8, 2018

 

2018 Council Meeting Dates

ELYRIA CITY COUNCIL

2018 MEETING DATES

Tuesday January 2, 2018

Tuesday January 16, 2018

Monday February 5, 2018

Tuesday February 20, 2018

Monday March 5, 2018

Monday March 19, 2018

Monday April 2, 2018

Monday April 16, 2018

Monday May 7, 2018

Monday May 21, 2018

Monday June 4, 2018 (Summer Recess Month)

Monday July 9, 2018 (Summer Recess Month)

Monday August 6, 2018 (Summer Recess Month)

Tuesday September 4, 2018

Monday September 17, 2018

Monday October 1, 2018

Monday October 15, 2018

Monday November 5, 2018

Monday November 19, 2018

Monday December 3, 2018

Monday December 17, 2018      

The meetings are held in

Council Chambers

Elyria City Hall, 131 Court Street at 7 P.M.

 

Posted in City Council
EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 27, 2017 Finance Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office.

TO THE HONORABLE COUNCIL OF THE CITY OF ELYRIA, OHIO:

The Finance Committee held a meeting on Monday, November 27, 2017 at 6:15 P.M. in Council Chambers.

PRESENT: Committee Chair Stewart, Members Tanner, Madison, Baird, Absent: Lotko

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

1. Approval of the November 13, 2017 Finance Meeting Minutes.

Baird moved and Madison seconded to approve the minutes of the November 13, 2017 Finance Committee Meeting. MOTION CARRIED

2. The matter of amending Chapter 165.04 (14) from two (2) personal days to seven (7) days.

REFERRED BY: SS Director Siwierka (This matter was tabled on 11/27/17 and to be put in pending items).

3. The matter of establishing a rental fee and amending the fee ordinance for the use of Pioneer Plaza. REFERRED BY: Parks Director Bowman

Mrs. Reardon explained that the Department wants to have some fees in place for usage of Pioneer Plaza.

Baird moved, Madison seconded to recommend an ordinance to amend the Parks & Rec fee ordinance #2016-69 to establish a rental fee for the use of Pioneer Plaza.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of waiving any Elyria Building Permit Fees for demolition or construction for projects 2018 through 2020 in any City Parks REFERRED BY: Parks Director Bowman

Mrs. Reardon said that this would be a continuation of what is already in place.

Baird moved, Madison seconded to recommend to waive Building permit fees for any construction or demo projects in any City Parks during the years 2018 through 2020.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of authorizing the Mayor to enter into a loan agreement through the Division of Environmental and Financial Assistance (DEFA) for the SSO/CSO/WWPCP Wet Weather Program. REFERRED BY: City Engineer Ujvari

Mr. Schneider explained this issue that the Division of Environmental and Financial Assistance is a division of the EPA for a zero interest loan of up to 13 million dollars. It will be used to complete some long term control projects on the Waste Water side. The funds are needed to keep projects moving forward. Mr. Madison asked what the breakdown is by year? Mr. Schneider said it typically is a 3 year period and we can use the money as we see fit. Though there are strings attached to some funds.

Mr. Pileski asked if the loan agency will pay the contractor directly? Mr. Schneider said yes, that is the intent. Mr. Pileski said that he would still need the information of all the payments that are paid by them so that he can record on the City’s books.

Madison moved, Baird seconded to authorize the Mayor to enter into a loan agreement through DEFA for the WWPCP Wet Weather Program at 0% interest for up to 30 years.

MOTION CARRIED COMMITTEE REPORT WRITTEN6. The matter of completing the installation of the new phone system in the Fire Department, Parks and Rec Department and all City Hall offices.

REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the IT Department has been replacing all City wide phone systems. A list of all the departments and the annual savings for each department has been distributed. The balance that needs to be paid to complete the job is $91,560 which they are asking to be paid out of the Issue 6 money. When the project is completely finished it will reflect an annual savings of $69,501.00.

Mr. Madison asked where the initial cost of the project was paid from. Mr. Farrell said that costs for different departments came from a number of different funds. Majority was out of the enterprise funds.

Baird moved, Madison seconded to recommend authorizing to pay the balance of $91,560.84 for the phone system for the EFD, Parks Dept and all City Hall offices to be paid from Issue 6 monies.

MOTION CARRIED COMMITTEE REPORT WRITTEN7. The matter of updating Chapter 192 of the Elyria Codified Ordinances, which has been made necessary by the Ohio General Assembly’s passage of House Bill 49.

REFERRED BY: Law Director’s Chief of Staff Deery

Mr. Serazin explained that House Bill 49 forces the City to change it’s tax code. No rates will change, no internal procedures will change. It’s a technical amendment. Mr. Serazin asked the Council pass this and suspend the rules.

Mr. Pileski stated that a law suite has been filed by numerous cities to get an injunction on HB 49.

Mr. Serazin said this has to be passed by January 31st if the injunction doesn’t get granted.

Baird moved, Madison seconded to authorize an ordinance for the matter of updating Chapter 192 of the Elyria Codified Ordinances, which is necessary because of the passage of House Bill 49.

MOTION CARRIED COMMITTEE REPORT WRITTEN8. The matter of part-time/seasonal salary ordinance for the purpose of eliminating and adjusting certain salary steps and adding certain job grades to remain in compliance with the State of Ohio minimum wage. REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the part-time or seasonal employees’ hourly rates that have steps below $8.30, those steps will be eliminated. And new grades on the higher pay scale for those employees that come back from year to year.

Madison moved, Baird seconded to recommend an ordinance amending the salary ordinance for seasonal and part time employees to remain in compliance with the state minimum wage.

MOTION CARRIED COMMITTEE REPORT WRITTEN9. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at 113 Timber Ridge Dr. REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this property at 113 Timber Ridge is an unusual situation because the City charges them for sewer charges and sanitation collection, but the resident get his water from Lorain County Rural Water. Therefore, when the customer is delinquent on payments, the water service cannot be turned off and sewer can’t be turned off either. We have stopped his sanitation collection. But the current outstanding bill on the account is in access of $670.06 and there has not been payment since June. Several attempts have been made to collect payment, all of which have failed. The recommendation by the dispute resolution board is that this bill be moved to the tax duplicate, the customer is aware of the decision.

Baird moved, Madison seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN10. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at Waters Edge Apartment Complex; 1306, 1308, 1310 and 1312 East Avenue.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this is a similar situation. The owner of these 4 apartment buildings, that have about 20 units in each building, has not paid the water bills since May. Numerous attempts have been made to collect payment all of which have failed. The water service cannot be turned off because the tenants are paying their water charges in their rent, but the owner is not paying the City for the water. Mrs. Conner has spoken to the owner of the property and the apartment caretaker multiple times. It came before the dispute resolution board and the decision was to move it to the Lorain County Auditor’s office to be added to the property’s tax duplicate. The amount that is currently due is $42,794.21. Mr. Baird asked if there will ever be any home of the City ever getting paid. Mr. Serazin said that bill sits on the property tax as a lien until it tries to get transferred. Mrs. Siwierka wanted it noted that there are multiple units in each building and the bills range from $5,000 to $20,000 per building. Also, the property has agreed to payment plans but has not followed through with those.

Madison moved, Baird seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN11. The matter of approving Amendment No. 1 for the Water and Sanitary Sewer Rate Study.

REFERRED BY: Engineer Ujvari

Mr. Schneider explained that they are asking for approval of Amendment No. 1 with Black & Veatch in an additional amount of $65,250 for water and sanitary sewer rate study. The reason for the additional funds is as a part of the long term negotiations and the long term control plan, additional work was performed by Black & Veatch above and beyond their original scope of services for the rate study and is also for future negotiations as well, which are still not complete. Mr. Madison asked what the initial scope of work is for this project. Mr. Schneider said it’s to look at the water & sewer rates. The EPA has brought in additional requests throughout the process and that is where the additional amounts come from. The rate study is an ongoing process.

Baird moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 of the water and sanitary sewer rate study

MOTION CARRIED COMMITTEE REPORT WRITTEN12. The matter of approving Amendment No. 1 for the City of Elyria Capacity, Management, Operation and Maintenance Plan (CMOM). REFERRED BY: City Engineer Ujvari

Mr. Schneider explained that this is similar to the previous matter. Burgess & Niple were hired to perform a CMOM for the Waster Water Collection System. As part of their scope of service, a majority of the amount of this amendment is for future negotiations with the EPA.

They asking for approval for the Mayor to enter into amendment no. 1 for an additional $28,500.00.

Tanner moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 for Capacity, Management, Operation and Maintenance Plan with Burges & Niple, Inc.

MOTION CARRIED COMMITTEE REPORT WRITTEN13A. The matter of approval and acceptance of the collective bargaining agreement with the FOP Supervisors and authorizing a change to the salary ordinance.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka said the FOP Supervisors represent about 20 officers. This is the last contract to be settled. Mrs. Siwierka passed out 2 sheets; one that shows the wages and one that shows the changes within the contract. Everyone also received a redline copy of the proposed contract that shows changes.

Baird moved, Tanner seconded to recommend an ordinance authorizing the Mayor to sign a collective bargaining agreement with FOP Supervisors.

MOTION CARRIED COMMITTEE REPORT WRITTEN13B. The matter of approval and acceptance of the FOP Supervisors Contract and amending the salary Ordinance to increase wages. REFERRED BY: SS Director Siwierka

Mr. Farrell said that there are 2 separate salary ordinances that require an amendment. One for the FOP Supervisors and there is one Captain who is paid out of Chapter 165, non-bargaining classified. The rates are the same.

Baird moved, Madison seconded to recommend an ordinance to amend the salary ordinance to increase wages for the FOP Supervisors and Notary Administrative Captain that is covered by Chapter 165.

MOTION CARRIED COMMITTEE REPORT WRITTEN14. To amend 2017 Permanent Appropriations

Mr. Pileski said that there are a few in the General Fund and the overall appropriations is zero. Will need to move monies around in the General Fund to take care of some shortages as we get closer to the end of the year. The General Fund of the Fire Department will be about $204,000 short on their pension line item, but that $204,000 can be moved out of salary & wages. The Building Department needs $40,000 in Operations & Maintenance to pay the company that is doing the duties of the Chief Building Inspector and to pay some plans examiner bills. In the Legislation Department, which is the Council Office, they will be about $5,700 short which is mainly because of having 3 employees for that amount of time while the new person was being trained and learning the job. In Building & Lands Operating & Maintenance, the Electricity Account is running short, will need about $25,000 to get through the end of the year. In the CMG Department, they need about $40,000 for additional gasoline purchases in December. In Special Traffic Magistrate Funds, will need to move $3,200 from Benefits & Pensions to Salary & Wages Account. The effect on the appropriations is zero.

Baird moved, Madison seconded to authorize an ordinance to amend the 2017 Permanent Appropriations.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

 

 

 

Madison moved, Baird seconded to adjourn the Committee Meeting at 7:38 P.M.

MOTION CARRIEDRespectfully Submitted by,

 

Colleen Rosado, Secretary

 

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 27, 2017 Community Development Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Community Development Committee held a meeting on Monday, November 27, 2017 at

6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Callahan, Members Mitchell, Jessie, Cerra, Madison

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

Other Council Members: Stewart, Tanner, Baird, Absent: Lotko

BUSINESS OF THE COMMUNITY DEVELOPMENT COMMITTEE MEETING

1. Approval of November 13, 2017 Community Development Meeting Minute.

Mitchell moved, Cerra seconded to approve the minutes from the November 13, 2017 CD Meeting.

MOTION CARRIED

2. The matter of authorizing the Mayor to solicit bids for professional services and enter into a contract to hire primary Plans Examiner and a back-up Plans Examiner per Section 104, Ohio Building Code. REFERRED BY: Assistant SSD Brubaker

Mr. Brubaker explained that this is a standard process that is done each year. The Plans Examiner along with back-up Plans Examiner is needed for the City’s commercial projects that have to be sent out. Last year they used Clark & Post and the back-up was Sixmo.

Mr. Madison asked how much the contract is for. Mr. Brubaker explained that it’s not a contract. We get a quote if it’s over $50,0000 in 1st 6 months then the cost gets reduced. This year we’ve exceeded the $50,000 parameter because we’ve had a lot of commercial projects this year.

Mr. Madison asked what line item that would come out of in the budget. Mr. Brubaker said it gets paid out of The Professional Services Account.

Cerra moved, Mitchell seconded to recommend an ordinance authorizing the Mayor to solicit bids

and enter into a contract for a Plans Examiner and a back-up Plans Examiner

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of a request to Rezone 202 Chestnut Street (old Elyria Health Department) from Business District (B-D) to Residential Multi-Household High Density (R-MHH).

REFERRED BY: Legal Counsel Geoff Smith

(Passed by Planning Commission on 11/13) (Public Notice was mailed to adjacent property owners)

Mr. Smith said that has been on-going. It’s the sale of the old Elyria Health Department building. It was recently passed for the rezoning by the Elyria Planning Commission. Once it’s rezoned the applicant will need to get Conditional Use Permits. The building will used as an addiction and rehabilitation center. It will be transitional housing, duel treatment center. The residents will have supervised check in and check out times. The facility will house up to 30 people. Mr. Madison asked if residents have been notified about the plans for this location. Mr. Smith said that the adjoining property owners have been notified and will also be notified for the Conditional Use Permit request. There will be several notices that go out to adjoining property owners throughout the entire process. Mrs. Mitchell asked if there have been any conversations with any of the residents in the neighborhood? Mayor Brinda answered that the surround property owners have received notification of the Planning Commission Meeting.

Mrs. Mitchell asked if there are any open forum meetings scheduled?

Mayor Brinda said there will be another opportunity to address Planning Commission regarding the Conditional Use piece of this. Mr. Callahan reminded that there are 3 readings at Full Council with the 3rd one being a Public Hearing where notices will be mailed and the legal notice will run in the Chronicle Telegram. Mr. Madison asked to be notified along with the property owners.

Property owner, Diane Falty of 213 Chestnut Street asked how many residents are they planning to house and are the going to knock down the building that is already there and build a new one? She also asked why the facility at the old Irondale School is not being utilized? She also brought to the attention of the committee about the abandoned properties that have just been sitting there in the neighborhood and nothing has been do for those properties. Mayor Brinda clarified that the property for rezoning is a former City owned property. It was already decided that the property would be used for a rehabilitation facility. There is a need for this sort of treatment facility. The City has been working with LCADA and the non-profit organization who is initiating the request for this facility. Since the former Elyria Health District was already serving part of this population, the City felt that is was appropriate to consider this as a redevelopment use for the property. It’s close to downtown and positioned correctly. The building will not be rebuilt it will be rehabilitated. Mayor Brinda answered the question of the other facility near Irondale, that is in the old Roosevelt School building, which is owned by the church. They plan to do a future rehabilitation program and are in the process of bringing up that building up to code. Ms. Falty brought up the issue of the traffic issue in the area. Mrs. Falty asked if there are any other options on the table besides multi unit housing? Mayor Brinda said that the multi unit housing was the option that was most needed. Ms. Falty asked how this is decided? Mayor Brinda said that it will go to a vote to elected officials and if there are concern, they should be brought up to those officials. And the final decision will be decided by elected officials. Ms. Falty wanted her concern to be heard, that as a property owner, she would be prefer not to have a treatment center in her neighborhood. Mr. Madison stated that he is willing to vote on the issue so that it can move forward, but he would like to know what the communication plan is for the future of the issue. Mr. Callahan said that this rezoning issue has to go through 3 readings of City Council; 1st one being December 4th, 2nd one December 18th and 3rd and Public Hearing will be January 2nd.

A Motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN The Community Development Committee and Finance held a Joint meeting immediately following the CD Meeting:

THE BUSINESS OF THE JOINT CD/FINANCE COMMITTEE MEETING

Mr. Stewart called the Finance Meeting to order and stated that Mr. Lotko is unable to attend the meeting and his absence has been excused.

The matter on the agenda for the Joint CD/Finance Meeting is:

1. The matter of accepting the property at 435 West Avenue from Lorain County Land Reutilization.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development / Finance

Mr. Brubaker said that the Mayor asked him to intervene on behalf of a resident regarding the property at 435 West Avenue. This house is two houses north of the Elyria High School parking lot. In 2014 the house was condemned and recently the County foreclosed on the taxes on the property and a resident; Celeste Brlas has been working with the county since late May to try to purchase the property.

The county has a strong time line as to when a property can be rehabed. Ms. Brlas was not going to be able to meet those time lines since much needs to be done and a lot of money is involved. The Lorain County Port Authority thought if they donated it to the City of Elyria through a quick claim deed. Then the City could turn around and do the same thing, quick deed it to Ms. Brlas. There is no cost to the City. But if there are any costs in regards to closing fees or title fees, Ms. Brlas said she will take on those costs. The City is basically a conduit to take a house that is on the demolition list with the Port Authority and be able to turn it over to someone who wants to rehab that property. Ms. Brlas is in attendance if anyone has any questions for her. The City has permission to go into the property so that Ms. Brlas can walk through it to make sure there is no additional damage. Just to add a little more info, the house next door, at 429 West Ave, was on the demo list and someone has bought that and rehabed it. Mr. Brubaker added that the house is in the Historic District and Ms. Brlas understands that she will have to abide by those guidelines. Mr. Callahan thanked Ms. Brlas for wanting to rehab that house, it will only have a positive effect on the City.

Community Development motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN Finance Committee motion was made by Baird, seconded by Madison to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

Cerra moved, Mitchell seconded to adjourn the Community Development Meeting at 6:15.

Respectfully Submitted by:

 

Colleen Rosado, Council Clerk Secretary

 

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 29, 2017 Utility Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Utilities, Safety & Environment Committee held a meeting on

Wednesday, November 29, 2017 at 6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Mitchell, Members Davis, Tanner, Cerra, Craig

OTHERS PRESENT: SSD Siwierka, Engineer Schneider, Councilman Madison,

Assistant Law Director Breunig, Utilities Superintendent Connor, WWPC Superintendent Korzan

BUSINESS OF THE UTILITY, SAFETY & ENVIRONMENT COMMITTEE MEETING

1. Approval of the November 8, 2017 meeting minutes.

Cerra moved Davis seconded to approve the November 8, 2017 meeting minutes.

MOTION CARRIED

2. The matter of a authorizing the Mayor to enter into a contract for the replacement of the current compressor with new compressor at North Park.

REFERRED BY: Parks Director Bowman REFERRED TO: Utilities and Finance Mrs. Reardon explained that the current compressor is 30 years old. The compressor keeps the floor cold enough to build ice for the ice rink. Preliminary cost of the unit and labor is about $320,000 and there will be other cost associated with the project, such as piping and other components which is why the amount of the request is for $400,000. Mr. Craig asked if the replacement of the park’s compressor part of the Parks Master Plan? Mrs. Reardon answered, yes it was.

Mrs. Mitchell reminded the committee that the City does make money from the North Park Ice Rink, so to replace the compressor is a good investment.

Craig moved, Davis seconded to recommend an ordinance to authorize the Mayor to enter into a contract for the replacement of the North Park Compressor. Standard emergency clause applies.

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of authorizing the Mayor to advertise for bids and award a contract for the WWPCP UV Disinfection Project.

REFERRED BY: City Engineer Ujvari REFERRED TO: Utilities and Finance Mr. Schneider explained that the current system is a chlorine gas system and they will convert to UV Disinfection. There is a health and safety risk with chlorine gas. The UV system ultimately improves the system at the plant. There is $2.5 million dollars in the budget and are asking for an additional $350,000 to cover ancillary items. The new system will be expandable. The plans have been approved by the EPA.

The project will take a year to be completely finished.

Cerra moved, Davis seconded to recommend an ordinance to authorize the Mayor to advertise for bids and award a contract for the WWPC Plant UV Disinfection Project. Standard emergency clause applies.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of the changes to the rates charged for sanitation service outside the City corporation limits. REFERRED BY: Director Siwierka REFERRED TO: Utilities & Finance

Mrs. Siwierka explained that there are about 2 dozen sanitation customers outside of the City. Those customers are subject to the 40% up charge, just like the water and sewer rates, so these rates need to be upgraded as well.

Cerra moved, Davis seconded to recommend authorizing an ordinance to the change the rates charged for sanitation service outside the City Corporation limits.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

5. The matter of considering Zero-Emissions Nuclear Resource (ZEN) Legislation, designed to preserve our State’s Nuclear Facilities. Ohioans for Clean Energy

REFERRED BY: Councilman Mark Craig REFERRED TO: Utilities Mr. Craig said this is information that was brought to Council from First Energy by Joe Faga. Mr. Craig stated that he is familiar with nuclear energy and the impact that it has on the energy industry. Mr. Craig invited Mr. Faga to speak on the matter. Mr. Faga introduced himself, address, 3265 Robin Ln., Lorain.

He thanked Mr. Craig and Council for inviting him to the meeting. He is there to provide information on ZEN Legislation. He passed out brochures with information. Mr. Faga read to the committee notes and information regarding the legislation. Many nuclear power plants, Davis Bessie Plant which is to the west of us and The Perry Plant which is to the east of us, are facing an uncertain future due to market rules that do not recognized the value that they provide. As of October 2017, 10 plants have been closed this year and 14 are faced with closing if they do not receive assistance. It’s important to have fuel diversity. Nuclear power is designed to run 24/7 and have an 18 -24 months of on-site fuel. New legislation was introduced in the Ohio House of Representatives on October 10, 2017 to help preserve the state’s nuclear plants. That legislation is called House Bill 381 and replaces House Bill 178. The new bill lowers the cost to minimize impact on customers. The cost to customers was reduced from $5.00 to $2.50. The legislation is expected to generate $180 million annually during the 12 year program. Ohio still imports some of it’s electricity from out of state resources. If these plants close that would result in increased rates for customers as new substations and transmission lines will have to be constructed. The facilities supply more than 4,300 instate jobs at the plants and through the businesses that they support.

Mrs. Mitchell asked Mr. Faga what specifically he is asking of the Committee. Mr. Faga said he is asking them to take action by signing up on the ZEN website. Once each person signs up online, it will automatically send letters to the state elected officials. If the legislation passes, it will enable the state to keep those plants up and running and save those 4,300 jobs in Ohio. The cost of electricity for individual residential customers will go up $2.50 per month for a 12 year period to keep the plants open.

Mrs. Siwierka said that she had gone to the NOPEC meeting and passed out additional information from NOPEC. Mr. Craig asked if Mr. Faga is looking for Council to pass a Resolution in support of the House Bill? Mr. Faga said that would be appreciated.

Mr. Craig made a motion to pass a Resolution indicating Elyria’s support of House Bill 381.

Mr. Tanner seconded that motion.

Mrs. Davis said that since she had just received the information she did not want to vote on the matter at this time. Mr. Craig agreed that was fair and asked to withdraw his motion and move to table it to the next meeting. Mr. Tanner concurred.

This matter was Tabled to the next Utilities Meeting.

6. The matter of creating an operations and maintenance plan to maintain safe and user-friendly conditions within the City.

REFERRED BY: Councilman Madison REFERRED TO: Utilities/Finance Mr. Madison introduced Mr. Marty Martinez who is a member of the Elyria Bicycling Advisory Committee. Also, in attendance is Sara Tilly of the Lorain County Health District, she and the Health District have been working on the concept of connectivity. Mr. Madison started with the fact that transportation is a problem throughout Lorain County. Looking at the core of the neighborhoods, it’s hard for children and families to get around. Six weeks ago Mr. Madison along with numerous others, did a professional development bike ride in the City of Elyria. They experienced what numerous families go through daily to get around the city. They rode the bike lanes and learned a lot. Mr. Madison said what he is asking of Council is not for them to take official action but to start the conversation on this matter, so that they can lay the ground work and how everyone can work together to solve these issues. How can we create the framework for discussion and identify the goals and objections and measure the work.

In 2013, Council as a body passed the Complete Street Resolution. How can we build on that work? Complete Street practices were adopted to allow the Engineering Department to continue to be creative. With the construction of Middle Ave., we were able to see some of the concepts of Complete Street practices. Now what needs to be looked at is; what is the operations plan for maintaining the bike pathways? Lorain County Metro Parks and the Lorain County Health District is working with connecting the dots. People who use bikes for their form of transportation have to use them in all kinds of weather. As a city, we are able to get additional funding from NOACA for these projects. There is additional funding that exists to maintain community bike pathways.

Mrs. Mitchell asked what is being asked of the committee. Mr. Madison said that he is asking if the City has an operations plan to maintain the bike lanes? Mr. Schneider shared that the City does not have an operations and maintenance plan to maintain the bikeways. Other things that were noticed from Ya Bikes is to make sure that the bike signs are clear. Some people thought that those bike lanes on Middle Ave were turn around spots for cars.

Mrs. Siwierka asked how the bike lane maintenance is different from the roadway maintenance? Mr. Madison gave that question over to Mr. Schneider. Mr. Schneider started by saying that there is not a dedicated funding source for the maintenance of the bike paths. Street funds possibly can be used. There are areas where the bike lanes are not in the roadway, but closer to the sidewalks and the City doesn’t have the proper equipment for that. There are different options for funding out there. Most of those things the City does but when the path is off the road way, how will the snow be removed from some of those bike paths that are close to residential houses. There are a lot of different bike lanes out there.

Sara Tilly, Lorain County Health District, 17455 Northwood Ave., Lakewood. Ms. Tilly stated that there are ‘on road’ bike infrastructure, where the bike is painted on the surface of the road, which means you can ride there safely. There are concerns in both; on road biking and bike paths. There are street sweeping and street plowing plans, but the bike lanes get left behind. The snow plow will plow the street and the snow will get thrown into the bike lane, obstructing the lane for riders. Also, leaves and debris that are pushed into the bike lanes can cause a hazard for riders. Realizing this is what the health district and bicycling community advocates for. With bicycling being a mode of transportation for many individuals, it also is a recreational sport. The LC Metro Parks does maintain their off-road facilities with scrubbers.

Mr. Craig said that there are several different plans in place already, he’s wondering if the bicycle committee can compile what we have already and see if it will need to be refined.

Mrs. Siwierka said that she has attended the Bicycle Committee Meetings and the City has been maintaining the bike lane signs throughout the city.

Mr. Breunig said that under state law bicyclists in Ohio have the same rights and responsibilities as motorists. And bicyclists that take to the road assume the risks of the road.

Mr. Breunig suggested that there is no reason that the snow plow can’t just plow all the way to the berm on Middle Ave., since it is part of the roadway anyway

.

Mr. Madison thanked Mr. Craig for his recommendations. There are a lot of different plans in place but it might take everyone getting together and getting feedback. He said they can also look into additional resources to help with connection points and there are National grants that can be applied for.

Mr. Madison brought up the issue of bike racks that will be addressed by Mr. Martinez.

Mr. Marty Martinez of 358 Beebe Ave., Elyria introduced himself and spoke to the committee. Mr. Martinez brought up designated bike routes. He said that Middle Ave., 2nd St. and 3rd Street are wonderful to bike on. He stated that when he rides on certain streets he has been cut off. He feels that the bike signs do help because it makes motorists more alert to bicyclists. As roads are fixed and bike lanes added, it helps, but if the road isn’t wide enough, at least having the bike signs and symbols make the motorists aware. If a designated bike route is on a side walk and not maintained it’s a safety hazard for the bicyclists. If a pot hole in a bike lane is called in, our crews will fill it. The upcoming plans for the Elyria Bicycle Committee is still in the discussion stage, but it’s broken down by; education, encouragement, engineering, access, enforcement, evaluation, bike rack installation, bike maps, bike to work day, city bike event, weekly rides, neighborhood classes and city and family bike events. Mr. Martinez thanked the committee.

Mr. Madison asked for this matter to go in pending items and over the next couple weeks/months they can work with the administration and engineering department to start to provide resolutions of support or guidance.

 

 

Craig moved, seconded by Cerra to adjourn the meeting at 7:50 P.M. MOTION CARRIED

 

 

Submitted by,

 

Colleen Rosado, Secretary