07-20-26 Posting Date
LOR-MR4326-00.00
PID No. 121415
City of Elyria
Response Due Date: 08-10-26
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Communications Restrictions
Please note the following policy concerning communication between Consultants and the City of Elyria during the announcement and selection process:
During the time period between advertisement and the announcement of final consultant selection, communication with consultants (or their agents) shall be limited as follows:
Communications which are strictly prohibited: Any discussions or marketing activities related to this specific project.
Allowable communications include: Technical or scope of services questions specific to the project or RFP requirements.
Project Description
The services include preparation of construction contract plans for improvements on 2nd Street from Cedar Street to Gateway Boulevard in the City of Elyria, Lorain County with a project length of approximately 0.75 miles. Project will include enhanced crosswalks and new traffic signal at East Avenue. Designer should consider traffic calming techniques near City Hall/Ely Square Park.
Estimated Construction Cost: $1,250,000.00
Prequalification Requirements
Prequalification requirements for this agreement are listed below. For all prequalification categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may be met by the prime consultant or a subconsultant.
Also, please note that only individuals (not firms) are prequalified for right of way acquisition services. In instances where prequalification for these services is required, a prequalified individual, either employed by the prime consultant or a subconsultant, must be named to meet the requirement.
For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM EVALUATION, the prime consultant and all subconsultants that provide engineering and design-related services must be prequalified in this category. Engineering and Design Related Services are defined as follows:
Program management, construction management, feasibility studies, preliminary engineering, design engineering, surveying, mapping, or architectural relate services with respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C 112(b)(2)(A); and
Professional services of an architectural or engineering nature, as defined by State law (ORC 5526), which are required to or may logically or justifiably be performed or approved by a person licensed, registered, or certified to provide the services with respect to a highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).
DESIGN SERVICES:
Bicycle Facilities & Enhancement Design;
Non-Complex Roadway Design;
Limited Right of Way Plan Development;
Basic Traffic Signal Design;
Limited Highway Lighting Design;
ENVIRONMENTAL SERVICES:
Public Involvement – C1 and C2 Level CE
FINANCIAL MANAGEMENT SYSTEM EVALUATION
Compliant with Federal Requirements (Prime consultant and
subconsultants that provide engineering and design related services must
meet this prequalification requirement)
Selection Subfactors
There are no selection subfactors for this project.
Contract Type and Payment Method
Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1: Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the appropriate contract type and payment method. Based on this guidance, contract type and payment method will be determined during the scope of services and negotiation process.
Estimated Date of Authorization It is anticipated that the selected Consultant will be authorized to proceed by August 2026.
Completion Schedule The plans are to be completed and on file with the City of Elyria within seven (7) months from the date of authorization.
Suspended or Debarred Firms
Firms included on the current Federal list of firms suspended or debarred are not eligible for selection.
Terms and Conditions
The Department’s Specifications for Consulting Services 2026 Edition will be included in all agreements selected under this request for letters of interest.
Compliance with Title VI of the Civil Rights Act of 1964
The City of Elyria, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award.
Selection Procedures
The City of Elyria will directly select a consultant based on the Letter of Interest (LOI). The requirements for the LOI and the Programmatic Consultant Selection Rating Form that will be used to select the consultant are shown below. Firms interested in being considered for selection should respond by submitting one (1) hard copy and one (1) electronic copy (PDF) of the Letter of Interest to the following address by 4:00 PM on the response due date listed above.
John Schneider, P.E.
131 Court Street, Rm 303
Elyria, Ohio 44035
engineer@cityofelyria.org
Responses received after 4:00 PM on the response due date will not be considered.
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