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Public Service Application for CARES Act Funding

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As a recipient of CARES Act funding, the City of Elyria is offering grants for public service agencies and organizations for essential services responding to COVID-19. 

Applications are due September 1, 2020 via email. 

CONTACT

communityservice@cityofelyria.org

131 Court Street
Elyria, Ohio 44035
Phone: 440-326-1541

Message from Mayor Frank Whitfield

During this global pandemic, I’ve been inspired by community partners willing to step up and continue to serve throughout this crisis. We’re thankful that through the CARES Act, cities like Elyria received Coronavirus Relief Fund dollars specifically geared towards addressing challenges residents are facing due to the coronavirus (COVID-19) pandemic. 

As we wrestle with our new economy, we want to ensure that residents are getting the re-skilling and training necessary to obtain high-quality, good paying jobs. We also deeply value our young people and want to make sure that they have a quality education during this pandemic and also have fun outside of school. We recognize that during these employment transitions that individuals may have trouble paying for emergency expenses related to utilities, rent and childcare and want to ensure that we have resources dedicated to those needs. This pandemic has forced us to change the way our children learn and we want to ensure that every institution is equipped with the personnel and equipment needed to provide our kids with their academic needs. 

In order to support these needs in our community, we need dedicated community partners and agencies to make it happen. We appreciate the partnerships we have made already and are eager to invite organizations and agencies to partner with us once more to apply for this grant funding. We encourage partners to be innovative, follow public health guidelines, and collaborate with others to create something special that meets the needs of Elyrians. 

Some projects will need little to no funding to make happen, while others may need additional sponsors and partners – regardless, we want to review all projects to see how we may support. 

The need is great and it is urgent. Let’s work together to help our community. 

 

In Pioneering Spirit,

Honorable Frank Whitfield, MBA

Mayor, City of Elyria

Eligible Public Service Actions/Scope of Work

Under this program, funds may be used to provide public services (including labor, supplies, materials and other costs), provided the public service is to support coronavirus response.

Eligible public service actions to facilitate compliance with COVID-19-related public health measures that include COVID-necessary expenses but are not limited to:

  1. Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 public health precautions;
  2. Provide assistance to food banks and for organizations providing food delivery to vulnerable residents such as senior citizens or persons with disabilities;
  3. Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions;
  4. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency;
  5. Employment and training programs necessary due to the public health emergency;
  6. A program to assist individuals with payment of overdue rent or mortgage payments to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual needs; and
  7. Community organizations, including senior centers, community recreation centers, libraries, and other similar locations to assist with COVID safety, sanitation, and to maintain services while social distancing.

Additional eligibility guidance can be found here.

Funding Allocation

The selection process of applications for funding will be based upon an evaluation of the organizational capacity as well as written information provided in comparison to the needs of the community.

This application is offered in accordance with federal and state requirements governing procurement of professional services. Accordingly, the City of Elyria reserves the right to negotiate an agreement based on fair and reasonable compensation for the scope of work and services proposed; and, the City reserves the right to reject any and all responses that: do not meet a national objective; 2) are deemed not feasible; 3) do not meet a local need; and/or 4) do not serve eligible or intended beneficiaries.

Funding Timeline

Once our community partners are selected, a funding agreement will be signed between the City of Elyria and the subrecipient. Funding agreements will have an implementation period (from date of “notice to proceed”) and completion deadline no later than December 31, 2020 and all invoice requests for funding should be submitted by December 1, 2020.

Required Documents

The following documents are required for each application; a checklist of their completion is included in the downloadable application: 

 

  • Completed Application
  • Narrative on the Agency/Organization
  • Narrative on the Project/Proposal 
  • Completed Budget Sheet 
Additional Documentation

The following documents are not required, but may be requested to support your application: 

 

  • Articles of Incorporation/Bylaws
  • List of Board of Directors (please indicate Officers)
  • Organizational Chart of the Agency/Organization
  • Agency Financial Statement & Copy of the Most Recent Audit 
  • Certificate of Good Standing with the State
  • State & Federal Tax Determination Letter or other Third Party Verification that Agency is Tax Exempt 
  • Authorization from Board to Request Funds 
  • Qualifications of Program Administrator (2 Pages Max) 
  • A List of All Other Program Resources that have been Secured for the Project 

The Process

Completed applications must be submitted via email to communityservice@cityofelyria.org to be considered.

When submitting, email subject lines should read: CARES Public Service Application – Name of Your Organization. 

Important Information: 

  • Applications are due September 1, 2020 
  • Incomplete applications will not be considered; if your application is incomplete, you will be notified, at which point you must resubmit.

 

The City has an applicant review process that is carried out through the Office of Community Development with review by the Office of the Mayor. Applications will be reviewed as received, then evaluated for funding holistically.  

Awarded and/or denied applications will both receive notice via phone and/or email from the Office of Community Development. 

If your grant requires any additional follow up or communication, you will be notified at that time.

Disclaimer: This grant program and any specific grants are contingent upon the availability of funds. If at any time this funding source is depleted, this grant program and any commitments to fund specific grants may become null and void. 

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