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Notice to Bid – Utility Bill Printing and Mailing

Sep 22, 2022

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Separate sealed bids shall be received by the Mayor of the City of Elyria, Ohio in the Office of the Safety Service Director, Elyria City Hall, 131 Court Street, Suite 301, Elyria, Ohio 44035 until 10:00 a.m., Local Time on Thursday, October 6, 2022 at which time they will be opened and publicly read aloud for the following service: Utility Bill Printing and Mailing of Elyria Public Utilities Billings including Storm Water Bills. Said specifications are available in the Office of the Safety Service Director, (440) 326-1404 Attention:  Safety Services, 131 Court Street, Suite 301, Elyria, Ohio 44035 or on the city’s website at

Each bid must contain the full name of every person or company interested in same and must be accompanied by a bid guaranty.  The bid guaranty must meet all requirements of Section 153.54 of the Ohio Revised Code and must be either a certified check or a cashier’s check on a solvent bank in the amount equal to ten percent (10%) of the total bid price, or a bid guaranty with surety acceptable to the City of Elyria in the full amount of the bid as a guarantee that if said bid is accepted, the contract will be entered into and its performance properly secured.  Check or bond furnished by the unsuccessful bidder(s) will be returned as soon as possible after a contract has been entered into by and with the successful bidder(s).  Successful bidder(s) will be required to have a Performance Bond in the total amount of the contract.

All bidders must comply with the provision of Chapter 167 of the Elyria Codified Ordinances as amended.  Bidders must be pre-certified or submit an acceptable Affirmative Action Plan with the bid submission.  Prospective bidders may contact the City’s Equal Opportunity Representative Jean Yousefi at (440)326-1414 for information on pre-certification.  No contract will be awarded unless the EEO Officer reviews an acceptable Affirmative Action Plan, approved and incorporated into the contract.  Each bidder must complete and sign the Elyria Equal Opportunity Clause, which is included with the specifications.  The project specifications provide further details on State EEO and Affirmative Action requirements.

The City reserves the right to waive any technicalities, informalities or irregularities or to reject any or all bids received, and to accept any bid with any combination of alternatives which is deemed most favorable to the City of Elyria, Ohio at the time and under the conditions stipulated in the project documents.

Published by Order of:  Frank Whitfield, Mayor

C.T. September 22, 2022 / September 29, 2022 P.O. # 2022-2829

Download PDF Full Bid Specifications

POSTED IN: Current Bids