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Sept 13, 2017 Utility Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL

CITY OF ELYRIA, OHIO

The Utilities, Safety & Environment Committee held a meeting on Wednesday, September 13, 2017 at 6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Mitchell, Members Davis, Tanner, Cerra, Craig ABSENT: None

OTHERS PRESENT: Safety Service Director Siwierka, Wastewater Director Korzan, Assistant Engineer Schneider, Assistant Law Director Office Breunig

BUSINESS OF THE UTILITY, SAFETY & ENVIRONMENT COMMITTEE MEETING

1. Approval of the 8/23/2017 meeting minutes.

Cerra moved, Davis seconded to approve the 8/23/2017 meeting minutes.

MOTION CARRIED

2. The matter of the recommending an Ordinance authorizing the Mayor to apply for and accept, if offered, Grant Funding, (TLCI Grant) (Approved at Finance on 9/11/17)

Referred by: Engineer Tim Ujvari

Assistant Engineer, John Schneider was in attendance to explain this matter. He said that this referral is similar to one that was made a year ago. NOACA is providing the possibility of Grant money for the TLCI Implementation. The City’s share for the project would be $60,000 which would come from the Issue 6 Fund. The Grant amount would be for $290,00. The total cost of the project would be $350,000. The limits on the project would be the Downtown Area, 2nd Street; new crosswalks and new lighting. The City was successful in the last 2 applications and hoping to be successful in this one as well.

Davis moved, Cerra seconded to recommend an Ordinance authorizing the Mayor to apply for and accept, if offered, Grant Funding, (TLCI Grant) Emergency clause applies for application deadline.

MOTION CARRIED COMMITTEE REPORT WRITTEN3. The matter of authorizing the Mayor to enter into a 5-Year Lease for two (2) new Vactor Model 2115 Combination sewer cleaning trucks.

Referred by WWPC Superintendent Terry Korzan

Mr. Korzan stated the plant has one Vactor Truck that will be returned back to the dealer because the 5-year lease is up. Another Vactor truck is 14 years old and the jet part of the truck works but the vac part of the truck does not. So to keep the compliment of vactor trucks at 4, they are asking for permission to lease 2 new ones from Jack Doheny Companies. The annual lease payment for each truck will be $54,234.44. We would have 2 brand new trucks for 5 years for a total cost of around $250,000 for each truck. The leasing program is working very well. Once the trucks are around 7 years old, maintenance issues start happening to the trucks and it’s best to replace them before the expense of repairs.

Moved by Craig and seconded by Davis to recommend authorizing the Mayor to enter into a 5-Year Lease for two (2) new Vactor Model 2115 Combination sewer cleaning trucks. Money has been appropriated.

MOTION CARRIED COMMITTEE REPORT WRITTENMoved by Cerra, seconded by Davis to adjourn the meeting at 6:10 P.M. MOTION CARRIED

Submitted by,

 

Colleen Rosado, Secretary