EVENT: Thu. Nov. 30, 2017 - Thu. Nov. 30, 2017
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Nov 8, 2017 Utility Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Utilities, Safety & Environment Committee held a meeting on Wednesday,

November 8, 2017 at 6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Mitchell, Members Davis, Tanner, Cerra ABSENT: Craig

OTHERS PRESENT: SSD Siwierka, City Engineer Ujvari, Assistant Engineer Schneider,

Assistant Law Director Breunig, Sanitation Dept. Supervisor Eye, Utilities Superintendent Connor, WWPC Superintendent Korzan

BUSINESS OF THE UTILITY, SAFETY & ENVIRONMENT COMMITTEE MEETING

1. Approval of the 9/27/2017 meeting minutes.

Cerra moved Tanner seconded to approve the 9/27/2017 meeting minutes.

MOTION CARRIED

2. The matter of a request for several easements for the construction of the bike path in Cascade and Elywood Parks.

REFERRED BY: SSD Siwierka REFERRED TO: UtilitiesUnder the lease agreement that Elyria has with Lorain County Metro Parks, a bike path is to be put in throughout Cascade Park which will connect to the path that is already there and continue to the path on West River and will continues north from there. The easement has to come through the City because Elyria still owns the land, though it’s leased to the Metro Parks for the next 50 years. An ordinance is needed for the easement to be granted by the City. The project needs to begin as soon as possible, so that it’s finished by Spring 2018.

Jim. Ziemnik, Lorain County Metro Parks Director, 12882 Diagonal Rd., LaGrange. Mr. Ziemnik explained that Federal Highway Funds will be paying for the trail. ODOT is the administrator of those funds.

Cerra moved, Tanner seconded to recommend an ordinance to authorize the Mayor to enter into an easement agreement for the bike paths in Cascade Park.

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of a request for a resolution to pursue a noise impact study and noise mitigation for residents living adjacent to the Ohio Turnpike. REFERRED BY: 4th Ward Council, Mark Craig

This wasn’t on the agenda, but residents from the Overbrook area are in attendance at the meeting and the Utility Chair chose to entertain a discussion on this matter.

Mr. Ujvari said he has been in communication with the Ohio Turnpike and ODOT. A message that he recently received from ODOT has indicated that they do not manage the Turnpike noise walls. There are no Turnpike mitigation funds available at this time for this kind of issue. At the last meeting that Mr. Ujvari had with the Turnpike, they indicated that ODOT was taking care of the noise walls. The biggest issue is lack of funding. ODOT is saying that the cost is somewhere at 1.8 million dollars per mile. He said that he asked for an initial survey by ODOT and they have not responded.

* Matthew Jagielski of 276 Overbrook Road spoke to the committee about the noise from the Turnpike stating that it is just getting worse. He said he and other residents made the petition in June 2016.

Mr. Jagielski said that the residents of Overbrook don’t want to be neglected any longer. The Turnpike is making the money. It’s very hard to live with the noise.

* Douglas McDonald of 416 Overbrook Road reminded to the committee that the group of people that are having these issues are Elyrians. Mr. McDonald stated that in 2008 the Turnpike Commission had authorized a pilot project and agreed to put up a couple sample barriers. At that time Elyria had 8 areas that were considered noise sensitive along the Turnpike and 300 homes were identified. Mr. McDonald said that he and other residents have come before Council periodically over the years. He has a file that goes way back to when Allan Zeleski was our State Senator our Governor was Governor Voinovich. That is when they started writing letters about the noise issue. Mr. McDonald went on to say that the issue is just gotten to be one of those daily irritating things that has only gotten worse as traffic volumes have increased. Other Turnpike authorities have done these kinds of projects. Mr. McDonald feels the Turnpike Commission needs to step up and he is just asking for City support through Council that steps be taken that would lead down the path of mitigation.

Mrs. Mitchell stated that they will keep trying, we can keep bugging the Turnpike to see if they would at least be willing to do a survey. Mr. Tanner suggested that the City Law Director contact our State Representatives regarding the issue.

* Eileen Stanic of 275 Overbrook Road came forward to speak to the committee. Ms. Stanic thanked Council for hearing their concerns. In addition to the noise they have seen an increase in the amount of pollution from the Turnpike as a result of the increased traffic. That has resulted in the residents to not be able to open their windows, which is an additional concern. Ms. Stanic wondered if the City could reach out to other communities who currently have noise barriers along the Turnpike, such as North Olmsted, which has a barrier past Stearns Road.

Mrs. Mitchell thanked those residents.

No motion was made on this matter.

3. The matter of ODOT’s two (2) bridge painting projects.

REFERRED BY: Engineer Ujvari REFERRED TO: UtilitiesThis is a request from ODOT to conduct painting on Route 113. The bridges that go over Adams St. and Bell Ave. This is a routine program. There is no cost the City.

Davis moved, Cerra seconded to recommend authorizing the Mayor to enter into an agreement with ODOT to perform bridge painting on Rt. 113 over the CSX railroad and over Adams & Bell within the City limits.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of changes to the current water rules, Section 939 of ECO.

REFERRED BY: SSD Siwierka REFERRED TO: UtilitiesMrs. Siwierka explained the change is for mobile and modular home parks. They want to have a new rule that will establish that all mobile home parks are master metered. They have a number of reasons for this new rule; 1. If a customer doesn’t pay the City cannot turn the water off, because it’s on private property. 2. Residents move in and out frequently. Once the master meter is read, the mobile home park will be responsible to bill their residents.

Tanner moved, Cerra seconded to recommend an ordinance to allow master metering systems for mobile and modular home parks to go into effect July 2018.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of amending Ord. No. 2017-112. (Elyria Public Utilities Rules)

REFERRED BY: SSD Siwierka REFERRED TO: UtilitiesMrs Siwierka explained that the new rules that have been approved to go into effect January 1, 2018 need to be delayed another year. The rules are; 1.The minimum bill (which will stay in place). 2. Homestead rate (which will stay in place). 3. A readiness to serve, which has not been implemented yet. It was for fees for credit charges, currently we currently do not charge fees for those services.

Tanner moved, Davis seconded to recommend an ordinance to amend ordinance no. 2017-112 to defer enactment of water rules and regulations to become effective Jan. 1, 2019.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

6. The matter of Change Order #2 for 2017 Concrete Street Resurfacing Program

REFERRED BY: Engineer Ujvari REFERRED TO: UtilitiesMr. Ujvari explained that the City had discovered that some of the projects in the concrete resurfacing program were done not properly. They discovered that there was no base under the concrete. To have those projects corrected they had to remove the sub service material and put in a select grade material. Mr. Ujvari apologized to the committee and to Council. He said that this money has already been expended, the work is complete, the contractor has already been paid. We cannot go back to the contractor and say ‘we’re not going to pay’. In other words the work was not completed properly and unfortunately the city has no recourse.

Cerra moved, Davis seconded to recommend an ordinance authorizing the Mayor to enter into change-order #2 with DL Smith Concrete for street resurfacing program in amount of $49,730.09

MOTION CARRIED COMMITTEE REPORT WRITTEN 

7. The matter of considering Zero-Emissions Nuclear Resource (ZEN) Legislation, designed to preserve our State’s Nuclear Facilities. Ohioans for Clean Energy

REFERRED BY: Councilman Mark Craig REFERRED TO: UtilitiesThis matter was tabled to a later date.

* 8. The matter of water and sanitary sewer rate adjustments.

REFERRED BY: Engineer Ujvari * (Removed from Agenda per Engineer Ujvari)

9. The matter of creating an operations and maintenance plan to maintain safe and user-friendly conditions within the City.

REFERRED BY: Councilman Madison REFERRED TO: Utilities/FinanceThis matter was tabled to a later date.

10. The matter of an agreement with Republic Services for removal of mixed recycled glass.

(Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017)

REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance This matter has been discussed at previous meetings. Mrs. Siwierka explained that Republic Services will have to begin to charge the City to haul away mixed colored glass from recycling. There is no market for mixed colored glass in this area, therefore Republic has to pay $24.75 per ton to haul it away and in turn has to charge the City for that service.

Mr. Eye wanted to help clear up confusion with the glass issue. Residents have asked if they should throw it in the regular garbage. Mr. Eye said the glass should continue to be disposed of in the recycling container. The cost is still less for the glass to be removed from the recycling instead of the garbage.

Davis moved, Cerra seconded to recommend an ordinance authorizing the Mayor to enter into

an agreement with Republic Services for removal of mixed recycled glass.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

11. The matter of Sanitation Rate increase for 2018 (Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017) REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance

Mrs. Siwierka said that the rates will go up 90 cents in 2018, 92 cents in 2019 and 96 cents in 2020.

This matter will also be discussed at full council.

Cerra moved, Davis seconded to recommend an ordinance to increase the sanitation rates for 2018, 2019 and 2020 for regular service and homestead rate service to be effective with the first full billing cycle after January 1, 2018.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

12. The matter of authorizing the Mayor to advertise for bids and enter into a contract for Tree Lawn Tree Service. (Tabled – Apr. 24, 2017)

REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance Mrs. Siwierka said this item has been pending with the sanitation rate study. She reminded the committee that tree service is for tree lawn trees. The current contract with Eco Tree Service will expire Dec. 31st. The trees that are serviced are trees that the City doesn’t have the capability to take care of because they are too large, too close to wires, damaged, hazardous trees or other reasons. The contract is already factored into the sanitation rates. The total cost of tree lawn service is $300,000 which covers the cost for the forester, tree service and equipment. Mr. Eye said that in 2017 a total of 651 trees were pruned by the City or the tree service and 210 trees removed.

Davis moved, Cerra seconded to recommend an ordinance authorizing the Mayor to advertise for bids and enter into a contract for 2 years beginning January 1, 2018 and ending December 31, 2019 to be paid from the Sanitation Account, Operations and Maintenance Fund.

MOTION CARRIED COMMITTEE REPORT WRITTENBefore the meeting adjourned, Mr. Ujvari told the committee that he appreciates all the support and cooperation that he’s received from the committee and he thanked everyone.

Cerra moved, seconded by Davis to adjourn the meeting at 7:20 P.M. MOTION CARRIED

 

 

Submitted by,

 

Colleen Rosado, Secretary