City of Elyria > Category:City Council

City Council

EVENT: Thu. Nov. 30, 2017 - Thu. Nov. 30, 2017

Nov 13, 2017 Finance Meeting Minutes

Posted on November 30, 2017 at 8:52 am

The tape of this meeting is on file in the Council Clerk’s Office.

TO THE HONORABLE COUNCIL OF THE CITY OF ELYRIA, OHIO:

The Finance Committee held a meeting on Monday, November 13, 2017 at 6:15 P.M. in Council Chambers.

PRESENT: Committee Chair Stewart, Members Tanner, Madison, Baird, Lotko

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Law Directors Chief of Staff Deery, Finance Director Pileski, Assistant Finance Director Farrell, Engineer Ujvari, Assistant Engineer Schneider, Engineer Dept. Kathy McKillips, WWPC Korzan, Water Pumping Sam Jacobs, Water Distribution Dave Rothgery, Utility Supervisor Debbie Connor, Clerk Bullocks

1. Approval of the 10/30/2017 Finance Meeting Minutes.

Lotko moved and Tanner seconded to approve the minutes of the 10/30/2017 Finance Committee Meeting. MOTION CARRIED

2. The matter of authorizing the Safety Service Director to donate forfeited and unclaimed bicycles to Elyria Bicycle Education Center. REFERRED BY: Law Director Serazin

Ms. Deery stated that the Police Department has numerous unclaimed bicycles in their possession. Those bikes have no value to the City and the Law Department is asking that they be donated to Elyria Bicycle Education Center, which is a non-profit organization.

Mrs. Siwierka said that these bikes would normally be sold at an auction. But, lately City auctions have not had much success and it would be easier just to clear them out of the Police Department. Mr. Madison stated that it’s a great idea to donate those bikes to the Bike Center.

Mr. Ed Stewart of 1001 Rosealee, Elyria is the chairman of Bik Elyria and Elyria Bicycle Education Center came up to the podium to explain what his organization does. Elyria Bicycle Education Center receives donated bikes that may need repair and by having more bikes in inventory, they will have more pieces and parts to be used for repairing other bikes. They also teach people how to repair their own bikes. They appreciate Council’s consideration. Tanner moved, Baird seconded to recommend a resolution to declare unclaimed bicycles deemed unfit and to recommend an Ordinance authorizing the Safety Service Director to donate those bicycles to Elyria Bicycle Education Center.

MOTION MOVED COMMITTEE REPORT WRITTEN3. The matter of a request to reduce building permit fees for the Elyria City Schools construction projects. REFERRED BY: Mayor Brinda Mayor Brinda stated that the schools has asked for the City to make available as much funding as possible for the Building Permit fees. After consideration, the City has come to a compromise with the schools to reduce the fees by 20% and to waive any re-inspection fees associated with the construction of the new sports complex and the 5 new school buildings. It’s anticipated that there will be around $500,000 in fees and by reducing those by 20% there will be a savings to the school district of about $100,000.

Lotko moved, seconded by Baird to recommend an ordinance to reduce Building Permit Fees for the Elyria City Schools Construction Projects.

MOTION MOVED COMMITTEE REPORT WRITTEN4. The matter of a change order on Phase 1 of the Water Meter Replacement Program.

REFERRED BY: SSD Siwierka

Mrs. Siwierka said that they are about 46% done with phase 1 which is the commercial accounts.

The meters that are being installed are a little different and more expensive than originally budgeted for, but in the long run will be better. Phase 2 will be lower than originally budgeted and they are hoping that this will come out as a ‘wash’. The Phase 1/ Commercial accounts are getting magnetic meters, which results in the higher cost.

Dave Rothgery came to the podium and thanked Mrs. Siwierka for her explanation. To date the number of meters that have been installed is 274, about 46%. They have found that the magnetic meters, which have no moving parts and are very accurate, but they do cost more. They will not require maintenance and they will record much more accurately. One of the biggest users with this kind of meter will be Northern Ohio Rural Water.

Baird moved, Madison seconded to recommend an ordinance for the matter of a change order on Phase 1 of the Water Meter Replacement Program and will amend ordinance no. 2017-18.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of issuing notes for various sanitary sewer projects.

REFERRED BY: Finance Director PileskiMr. Pileski explained that we are moving rapidly on a number of sewer projects throughout the City. One being the East Avenue Relief Sewer project and Phases 1B and 1C of the East Side Relief Sewer project. With those 2 projects and some planning and design work that is going on, the fund will be getting low. Mr. Pileski is recommending the City issue 4 million dollars in notes for these projects which will be able to be combined the issuance with next years notes sale.

Mr. Madison asked what fund that money will be taken out of? Mr. Pileski said that it is the Waste Water Pollution Control Fund and the Waste Water Pollution Control Capital Fund. In addition the water meter projection that is currently going on is partially paid out of the Waste Water Fund.

Lotko moved, Baird seconded to recommend an ordinance for the matter of issuing notes for various sanitary sewer projects in the amount of $4,000,000.

MOTION CARRIED COMMITTEE REPORT WRITTEN6. The matter of water and sanitary sewer rates adjustments.

REFERRED BY: Engineer Ujvari Mr. Ujvari said that justification for this is based on the Waste Water Capital Improvement Program outpacing the Water Capital Improvement Program. The US and Ohio EPA is putting pressure on the City. Negotiations have continued and a rate analysis has been done. The current water rates is an increase of 4%. The rate increase is around 8.3%. They want to keep the increases below the double digit. The waste water rates will be higher than the water rates. Mrs. Siwierka said that there are ordinances that were passed for 20 years into the future, the ordinance on the books for an effective increase beginning in 2018. Mrs. Siwierka wanted to clarify that in this legislation it needs to be noted that the rates increase after the first full billing period after January 1st.

Lotko moved, Baird seconded to recommend an ordinance authorizing the adjustments to water and sanitary sewer rates to become effective after the 1st full billing period after January 1st, 2018.

MOTION CARRIED COMMITTEE REPORT WRITTENMrs. Siwierka clarified that the ordinance for 2018 would have to be repealed and replaced with the new ordinance. The entire Section 939 shouldn’t be repealed and replaced. Ms. Deery agreed and said that 939 (j) (3) is the section for January 2018, 939 (j) (4) is for Homestead rates for 2018 and 939 (k) is for January 2019. Homestead rates for 2018 will remain the same.

7. The matter of reimbursing the General Fund from the Water Fund per Ordinance No. 2009-83

REFERRED BY: Finance Director Pileski Mr. Pileski explained that an ordinance was passed in 2009 authorizing in directing the auditor/finance director to reimburse the General Fund from the City of Elyria Water Fund, an amount to be determined annually by Council for the cost of the annual testing of the water lines and fire hydrants. This reimbursement was done last in 2015. This year a memo was sent by Chief Benton stating that the costs for the program this year is $350,370. 2,748 fire hydrants were tested and maintained at a cost of $127.50 which equals $350,370.

Lotko moved, Baird seconded to recommend an ordinance authorizing reimbursing the General Fund the amount of $350,370 from the Water Fund.

MOTION CARRIED COMMITTEE REPORT WRITTEN8. The matter of an agreement with Republic Services for removal of mixed recycled glass.

(Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017)

REFERRED BY: SSD Siwierka (Passed at Utilities 11/08/17) Mrs. Siwierka stated that this matter was discussed voted on at Utilities and has already been discussed at previous meetings.

Lotko moved, Baird seconded to recommend an ordinance to enter into an agreement with Republic Services for removal of mixed recycled glass.

MOTION CARRIED COMMITTEE REPORT WRITTEN9. The matter of Sanitation Rate increase for 2018, 2019, 2020 (Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017) REFERRED BY: SSD Siwierka (Passed at Utilities 11/08/17) Mrs. Siwierka stated that this matter was discussed voted on at Utilities and has already been discussed at previous meetings. The increases are as follows; 2018 = .90 for regular, .63 for Homestead, 2019 = .92 for regular, .65 for Homestead and 2020 = .96 for regular and .67 for Homestead. These rates are based on keeping the service exactly the same.

Lotko moved, Baird seconded to recommend an ordinance to enter into an agreement with Republic Services for removal of mixed recycled glass.

MOTION CARRIED COMMITTEE REPORT WRITTEN10. The matter of authorizing the Mayor to advertise for bids and enter into a contract for Tree Lawn Tree Service. (Tabled – Apr. 24, 2017) REFERRED BY: SSD Siwierka (Passed at Utilities 11/08/17)

Mrs. Siwierka said that this is just the renewal of the Forestry Contract for trees that the City cannot maintain; if they are too large or near power lines or damaged trees. The contract is up so we need to go out to bids.

Lotko moved, Baird seconded to recommend an ordinance to advertise for bids and enter into a contract for Tree Lawn Tree Services.

MOTION CARRIED COMMITTEE REPORT WRITTEN11. The matter of creating an operations and maintenance plan to maintain the safety and user-friendly conditions in the City. (Tabled in Utilities11/8/17, therefore will not go on to

Finance at this meeting). REFERRED BY: Councilman Madison 12. The matter of a request to amend the 2017 Permanent Appropriations.

REFERRED BY: Finance Director Pileski

Mr. Pileski said that he has 2 changes; 1.) Insurance Demutualization Fund, moving money out of Capital Outlay and appropriating additional to set-up the $500,000 money to the CIC GAP Financing Loan. 2.) In the Water Misc. Fund, adding $231,841 for the reimbursement to the General Fund for the Fire Hydrant Program.

Lotko moved, Baird seconded to recommend amending the 2017 Permanent Appropriations.

Madison Abstained from voting on this matter.

MOTION CARRIED COMMITTEE REPORT WRITTENBaird moved, Lotko seconded to adjourn the Committee Meeting at 8:10 P.M.

MOTION CARRIEDSubmitted by,

 

Colleen Rosado, Secretary

 

EVENT: Mon. Nov. 20, 2017 - Mon. Nov. 20, 2017

Nov 20, 2017 Council Meeting Agenda

Posted on November 20, 2017 at 10:17 am

YOU ARE HEREBY NOTIFIED THAT THE FOLLOWING LEGISLATION

WILL BE CONSIDERED AT THE REGULAR COUNCIL MEETING

MONDAY, NOVEMBER 20, 2017

RESOLUTIONS–FIRST READING

  1. RESOLUTION NO. R2017-

A RESOLUTION FINDING THAT THE CITY HAS UNFIT FOR MUNICIPAL USE FORFEITED AND UNCLAIMED BICYCLES IN POSSESSION OF THE ELYRIA POLICE DEPARTMENT.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE DIRECTOR OF SAFETY SERVICE OF THE CITY OF ELYRIA TO DISPOSE OF, BY DONATING TO ELYRIA BICYCLE EDUCATION CENTER, CITY PROPERTY THAT IS UNFIT FOR MUNICIPAL USE..

ORDINANCES–FIRST READING

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO CO-SIGN A PETITION TO ANNEX APPROXIMATELY 36.15 ACRES OF LAND LOCATED SOUTH OF CHESTNUT RIDGE ROAD AND EAST OF ROUTE 57 FROM EATON TOWNSHIP TO THE CITY OF ELYRIA AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING SECTION 1127.05 (H), ALTERNATE MEMBERS OF THE BOARD, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE CITY OF ELYRIA BUILDING DEPARTMENT TO REDUCE THE COST OF BUILDING PERMIT FEES AND TO WAIVE REINSPECTION FEES ASSOCIATED WITH ELYRIA CITY SCHOOLS CONSTRUCTION PROJECTS, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $4,000,000 OF NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING COSTS OF IMPROVING THE CITY’S SANITARY SEWER SYSTEM BY CONSTRUCTING SANITARY SEWERS AND SANITARY FACILITIES, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND OTHERWISE IMPROVING THAT SYSTEM.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER FUNDS TO THE SPECIFIED ACCOUNT, PURSUANT TO ORDINANCE NO. 2009-83.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING ORDINANCE NO. 2017-30, KNOWN AS THE “2017 PERMANENT APPROPRIATIONS ORDINANCE,” TO CHANGE FUNDS IN VARIOUS ACCOUNTS.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CHANGE ORDER WITH NECO FOR PHASE 1 OF THE WATER METER REPLACEMENT PROJECT, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO GRANT EASEMENT(S) TO LORAIN COUNTY METROPOLITAN PARK DISTRICT FOR CONSTRUCTION AND MAINTENANCE OF A BICYCLE TRAIL IN CASCADE PARK.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO CHANGE ORDER #2 AND FINAL WITH D.L. SMITH CONCRETE FOR THE 2017 CONCRETE STREET RESURFACING PROGRAM, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2017-112, WHICH AMENDED SECTIONS 939.200, 939.300 AND 939.301 OF CHAPTER 939, WATER RULES AND REGULATIONS, ELYRIA MUNICIPAL WATER SUPPLY SYSTEM (EMWSS), CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, AND DECLARING AN EMERGENCY.

ORDINANCES–FIRST READING (Continued)

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING A NEW SECTION 939.18, ENTITLED MASTER METERS FOR MOBILE AND MODULAR HOMES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE STATE TO PERFORM BRIDGE PAINTING ON STATE ROUTE 113 AT SLM 12.35 OVER THE CSX RAILROAD WITHIN THE CITY OF ELYRIA AND TO PERFORM BRIDGE PAINTING ON STATE ROUTE 113 AT SLM 12.46 OVER ADAMS STREET AND BELL AVENUE WITH THE CITY OF ELYRIA IN LORAIN COUNTY, OHIO, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE REPEALING AND REPLACING SEVERAL PROVISIONS OF SECTION 959.14, RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE REPEALING AND REPLACING SECTION 959.14 (a)(2) AND AMENDING SECTION 959.14 (c) TO ESTABLISH SECTION 959.14 (c) (2), RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 959.14 TO ESTABLISH SECTIONS 959.14 (a) (3) and (c) (3), RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A THREE (3) YEAR AGREEMENT WITH LORAIN COUNTY RESOURCE RECOVERY FOR REMOVAL OF MIXED RECYCLING GLASS.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS AND ENTER INTO A TWO (2) YEAR CONTRACT FOR TREE SERVICE FOR THE CITY OF ELYRIA, AND DECLARING AN EMERGENCY.

ORDINANCES–SECOND READING

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING THE TITLE OF CHAPTER 937 TO CHANGE THE TITLE FROM SEWER CHARGES TO SANITARY SEWER CHARGES AND AMENDING SECTIONS 937.12 (a) AND (b), SCHEDULE OF RATES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO TO REFLECT THE CORRECT SANITARY SEWER RATES FOR 2018 AND 2019.

  1. ORDINANCE NO. 2017-

AN ORDINANCE REPEALING AND REPLACING SECTIONS 939.11 (j) (3) AND (4), (k) (3) and (4), RATES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO.

EVENT: Tue. Dec. 5, 2017 - Tue. Dec. 5, 2017

Nov 20, 2017 Council Meeting Minutes

Posted on December 5, 2017 at 9:38 am

Minutes Approved November 20, 2017

Regular Council Meeting

Elyria City Council

  1. CALL TO ORDER

The regular meeting of Elyria City Council was called to order on November 20, 2017 at 7:00 P.M. by President Lotko. President Lotko opened the meeting with a moment of reflection and it was followed by the Pledge of Allegiance to the Flag of the United States of America.

  1. ROLL CALL: COUNCIL MEMBERS

PRESENT: Callahan, Cerra, Baird, Stewart, Jessie, Craig, Madison, Tanner, Lotko, Davis

ABSENT: Mitchell

Stewart moved, Baird seconded to excuse the absent of Mrs. Mitchell for the November 20, 2017 Council Meeting.

MOTION CARRIED

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Engineer Ujvari, Police Chief Whitely, Fire Chief Benton, Parks & Rec Dir. Bowman, Asst. Engineer Schneider, Council Clerk Bullocks

OTHERS ABSENT: None

  1. PUBLIC HEARINGS: None
  2. APPROVAL OF MINUTES:

Tanner moved, Cerra seconded that the Regular Meeting Minutes of November 6, 2017 to be approved as printed.

MOTION CARRIED

  1. REMARKS AND REPORTS OF CITY OFFICIALS:

Mayor Brinda: Mayor Brinda started her remarks saying that this is the final meeting for 2 individuals that have been invaluable members of her team as well as everyone else’s as well. They have been an important part of Elyria’s progress. She want to wish them both well.

The administration is in the process of interviewing for Economic Development Director.

They contacted the State of Ohio to see where Elyria is with the Level 1 Cultivation Licenses.

Safety Service Director Siwierka: Mrs. Siwierka stated that the Street Department is still busy collecting leaves, they are slowly falling. She wants to give out a thank you for a fantastic coordinated effort between the Police, Fire and the City crews last week when the gas line was cut. Luckily no one was hurt, it could’ve been a more disastrous situation. Mr. Korzan will give a report on the rain. Mrs. Siwierka wanted to go over some of the legislation that will be presented at tonight’s meeting. The bike path for the Metro Parks will need to go as an emergency because it needs to go to bid by December 4th, the legislation will need a suspension of the rules. And whatever is decided on the Sanitation rate issue, the increase for 2018 needs to be passed as suspension of the rules so that it can go into effect in 30 days so that the Utility billing department can get those rates into the billing system.

  1. REMARKS AND REPORTS OF CITY OFFICIALS: Continued

Finance Director Pileski: No report.

Law Director Serazin: No report.

Police Chief Whitely: Through the combined efforts of the Police, Engineers, Communications and Street Departments the Police Department was awarded the Triple A Gold Award for the 5th straight year. There was a robbery at McDonalds at The Mall and the Police were able to catch the perpetrator who carried a loaded 45. The Police caught 4 perpetrators breaking into a business in the early morning hours. Sargent Warfield resigned and took the position of Chief for the City of Oberlin. The department is down to 80 officers. Sargent Brandon Pool was promoted to the rank of Sargent, which was created when Sargent Warfield resigned.

The narcotics unit a drug arrest and was able to get 75 grams of Fentenyal off the streets.

Fire Chief Benton: Chief Benton’s report is attached herewith, made a part thereof and designated as Exhibit “A”.

Engineer Ujvari: Mr. Ujvari’s report is attached herewith, made a part thereof and designated as Exhibit “B”.

ASSD Brubaker: Mr. Brubaker’s report is attached herewith, made a part thereof and designated as Exhibit “C”.

Parks Rec Director Bowman: Mrs. Bowman’s report is attached herewith, made a part thereof and designated as Exhibit “D”.

WWPC Superintendent Korzan: Mr. Korzan spoke about the rain that we had on Saturday, Nov. 18th. They measured 2.31 inches at the plant and 3.31 inches at City Hall. The south of Elyria got the most rain. They received about 35 calls included water in basements and water in streets due to leaves clogging storm catch basins. Mr. Korzan said they didn’t receive as many calls as they have in the past with these type of rain events because of the improvements to the infrastructure to date.

  1. PRESIDENT’S REFERRALS:
  2. 1. The matter of authorizing the Mayor to solicit bids for professional services and enter into a contract to hire primary Plans Examiner and a back-up Plans Examiner per Section 104, Ohio Building Code.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development

  1. 2. The matter of the vacation of Filbert Street as requested by The Elyria Foundry.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Planning Commission / Community Development

 

 

  1. PRESIDENT’S REFERRALS: Continued
  2. 3. The matter of accepting the property at 435 West Avenue from Lorain County Land Reutilization.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development / Finance (if needed)

  1. 4. The matter of considering an Ohio Enterprise Zone Incentive on behalf of KE Elyria, the proposed project for the Macy’s Building. REFERRED BY: Mayor Brinda

REFERRED TO: Community Development / Finance

 

  1. The matter of amending Chapter 165.04 (14) from two (2) personal days to seven (7) days.

REFERRED BY: SS Director Siwierka

REFERRED TO: Finance

  1. 6. The matter of establishing a rental fee and amending the fee ordinance for the use of Pioneer Plaza.

REFERRED BY: Parks Director Bowman

REFERRED TO: Finance

  1. 7. The matter of waiving any Elyria Building Permit Fees for demolition or construction for projects 2018 through 2020 in any City Parks

REFERRED BY: Parks Director Bowman

REFERRED TO: Finance

  1. 8. The matter of authorizing the Mayor to enter into a loan agreement through the Division of Environmental and Financial Assistance (DEFA) for the SSO/CSO/WWPCP Wet Weather Program.

REFERRED BY: City Engineer Ujvari

REFERRED TO: Finance

  1. 9. The matter of completing the installation of the new phone system in the Fire Department, Parks and Rec Department and all City Hall offices. REFERRED BY: Assistant Finance Director Farrell

REFERRED TO: Finance

  1. 10. The matter of updating Chapter 192 of the Elyria Codified Ordinances, which has been made necessary by the Ohio General Assembly’s passage of House Bill 49.

REFERRED BY: Law Director’s Chief of Staff Deery

REFERRED TO: Finance

  1. 11. The matter of part-time/seasonal salary ordinance for the purpose of eliminating and adjusting certain salary steps and adding certain job grades to remain in compliance with the State of Ohio minimum wage.

REFERRED BY: Assistant Finance Director Farrell

REFERRED TO: Finance

  1. 12. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at 113 Timber Ridge Dr.

REFERRED BY: SS Director Siwierka

REFERRED TO: Finance

  1. PRESIDENT’S REFERRALS: Continued
  2. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at Waters Edge Apartment Complex; 1306, 1308, 1310 and 1312 East Avenue.

REFERRED BY: SS Director Siwierka

REFERRED TO: Finance

  1. The matter of approving Amendment No. 1 for the Water and Sanitary Sewer Rate Study.

REFERRED BY: Engineer Ujvari

REFERRED TO: Finance

  1. The matter of approving Amendment No. 1 for the City of Elyria Capacity, Management, Operation and Maintenance Plan (CMOM).

REFERRED BY: Engineer Ujvari

REFERRED TO: Finance

  1. The matter of approval and acceptance of the collective bargaining agreement with the FOP Supervisors and authorizing a change to the salary ordinance.

REFERRED BY: SS Director Siwierka

REFERRED TO: Finance

  1. The matter of amending Ordinance 2016-161 and the authorized contract for Walter Haverfield.

REFERRED BY: SS Director Siwierka

REFERRED TO: Finance

  1. The matter of a authorizing the Mayor to enter into a contract for the replacement of the current compressor with new at North Park.

REFERRED BY: Parks Director Bowman

REFERRED TO: Utilities/Finance

  1. The matter of authorizing the Mayor to advertise for bids and award a contract for the WWPCP UV Disinfection Project.

REFERRED BY: City Engineer Ujvari

REFERRED TO: Utilities/Finance

  1. The matter of the changes to the rates charged for sanitation service outside the City corporation limits.

REFERRED BY: Director Siwierka

REFERRED TO: Utilities / Finance

  1. The matter of loaning the Community Investment Corporation $300,000 from the Insurance Demutualization Proceed Fund for the clean-up of the General Industries property.

REFERRED BY: Finance Director Pileski

REFERRED TO: Strategic Planning

  1. The matter of investigating the use of the funds from Issue 6 that were designated for “fiber optic” to be applied to the installation of a smart traffic system within the City of Elyria to enhance traffic flow and minimize congestion.

REFERRED BY: Councilmen Craig and Callahan

REFERRED TO: Strategic Planning

  1. PRESIDENT’S REFERRALS: Continued
  2. The matter of forming a Citizen’s Advisory Panel to work with Council and the Administration.

REFERRED BY: Councilman Jessie

REFERRED TO: Strategic Planning

  1. PETITIONS–COUNCIL MEMBERS: None
  2. PETITIONS-LOBBY: Lyn Crouse, 408 Loyola Dr., Elyria, Director-Elyria Public Library System

Ms. Crouse wanted to thank Mayor Brinda and the administration for their support of the library issue. And she also wants to thank the Law Director for handling the paperwork and thank Council for adopting the Resolution.

  1. REPORTS OF STANDING AND SPECIAL COMMITTEES: None
  2. RESOLUTIONS–FIRST READING:
Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

M. Lotko, III

RESOLUTION NO. R2017 – 23

A RESOLUTION FINDING THAT THE CITY HAS UNFIT FOR MUNICIPAL USE FORFEITED AND UNCLAIMED BICYCLES IN POSSESSION OF THE ELYRIA POLICE DEPARTMENT.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

  1. RESOLUTIONS–SECOND READING: None
  2. RESOLUTIONS–THIRD READING: None

 

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING:
Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

M. Lotko, III

ORDINANCE NO. 2017 – 160

AN ORDINANCE AUTHORIZING THE DIRECTOR OF SAFETY SERVICE OF THE CITY OF ELYRIA TO DISPOSE OF, BY DONATING TO ELYRIA BICYCLE EDUCATION CENTER, CITY PROPERTY THAT IS UNFIT FOR MUNICIPAL USE.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017 – 161

AN ORDINANCE AUTHORIZING THE MAYOR TO CO-SIGN A PETITION TO ANNEX APPROXIMATELY 36.15 ACRES OF LAND LOCATED SOUTH OF CHESTNUT RIDGE ROAD AND EAST OF ROUTE 57 FROM EATON TOWNSHIP TO THE CITY OF ELYRIA AND DECLARING AN EMERGENCY.

 

Callahan moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring it an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

 

 

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING: (Continued)
Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-162

AN ORDINANCE CREATING SECTION 1127.05 (H), ALTERNATE MEMBERS OF THE BOARD, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Callahan moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 9

NAY: 0 NAY: 1(Tanner)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-163

AN ORDINANCE AUTHORIZING THE CITY OF ELYRIA BUILDING DEPARTMENT TO REDUCE THE COST OF BUILDING PERMIT FEES AND TO WAIVE REINSPECTION FEES ASSOCIATED WITH ELYRIA CITY SCHOOLS CONSTRUCTION PROJECTS, AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING: (Continued)
Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-164

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $4,000,000 OF NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING COSTS OF IMPROVING THE CITY’S SANITARY SEWER SYSTEM BY CONSTRUCTING SANITARY SEWERS AND SANITARY FACILITIES, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND OTHERWISE IMPROVING THAT SYSTEM.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules. Waived Reading of the Fiscal Officer’s Certificate. (Exhibit 1A)

SUSPENSION: PASSAGE:

AYE: Callahan, Cerra, Baird, Stewart, AYE: Callahan, Cerra, Baird, Stewart,

Jessie, Craig, Davis, Madison, Tanner, Lotko Jessie, Craig, Davis, Madison, Tanner, Lotko

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-165

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER FUNDS TO THE SPECIFIED ACCOUNT, PURSUANT TO ORDINANCE NO.

2009-83.

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-166

AN ORDINANCE AMENDING ORDINANCE NO. 2017-30, KNOWN AS THE “2017 PERMANENT APPROPRIATIONS ORDINANCE,” TO CHANGE FUNDS IN VARIOUS ACCOUNTS.

  1. ORDINANCES–FIRST READING: (Continued)

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 8 AYE: 10

NAY: 2 (Craig, Madison) NAY: 2 (Craig, Madison)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-167

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CHANGE ORDER WITH NECO FOR PHASE 1 OF THE WATER METER REPLACEMENT PROJECT, AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

ORDINANCE NO. 2017-168

AN ORDINANCE AUTHORIZING THE MAYOR TO GRANT EASEMENT(S) TO LORAIN COUNTY METROPOLITAN PARK DISTRICT FOR CONSTRUCTION AND MAINTENANCE OF A BICYCLE TRAIL IN CASCADE PARK.

Davis moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

 

  1. ORDINANCES–FIRST READING: (Continued)
Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

ORDINANCE NO. 2017-169

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO CHANGE ORDER #2 AND FINAL WITH D.L. SMITH CONCRETE FOR THE 2017 CONCRETE STREET RESURFACING PROGRAM, AND DECLARING AN EMERGENCY.

Davis moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

ORDINANCE NO. 2017-170

AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2017-112, WHICH AMENDED SECTIONS 939.200, 939.300 AND 939.301 OF CHAPTER 939, WATER RULES AND REGULATIONS, ELYRIA MUNICIPAL WATER SUPPLY SYSTEM (EMWSS), CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, AND DECLARING AN EMERGENCY.

Davis moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

ORDINANCE NO. 2017-171

AN ORDINANCE CREATING A NEW SECTION 939.18, ENTITLED MASTER METERS FOR MOBILE AND MODULAR HOMES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

 

 

  1. ORDINANCES–FIRST READING: (Continued)

Davis moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

ORDINANCE NO. 2017-172

AN ORDINANCE AUTHORIZING THE STATE TO PERFORM BRIDGE PAINTING ON STATE ROUTE 113 AT SLM 12.35 OVER THE CSX RAILROAD WITHIN THE CITY OF ELYRIA AND TO PERFORM BRIDGE PAINTING ON STATE ROUTE 113 AT SLM 12.46 OVER ADAMS STREET AND BELL AVENUE WITH THE CITY OF ELYRIA IN LORAIN COUNTY, OHIO, AND DECLARING AN EMERGENCY.

Davis moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-173

AN ORDINANCE REPEALING AND REPLACING SEVERAL PROVISIONS OF SECTION 959.14, RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING: (Continued)

Davis moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 8 AYE: 8

NAY: 2 (Craig, Madison) NAY: 2 (Craig, Madison)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-174

AN ORDINANCE REPEALING AND REPLACING SECTION 959.14 (a)(2) AND AMENDING SECTION 959.14 (c) TO ESTABLISH SECTION 959.14 (c) (2), RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

 

 

Davis moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 8 AYE: 8

NAY: 2 (Craig, Madison) NAY: 2 (Craig, Madison)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 959.14 TO ESTABLISH SECTIONS 959.14 (a) (3) and (c) (3), RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA

 

 

 

  1. ORDINANCES–FIRST READING: (Continued)

Davis moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 7 AYE: 7

NAY: 3 (Craig, Madison, Tanner) NAY: 3 (Craig, Madison, Tanner)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION FAILED MOTION FAILED

First Reading

Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

ORDINANCE NO. 2017-175

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A THREE (3) YEAR AGREEMENT WITH LORAIN COUNTY RESOURCE RECOVERY FOR REMOVAL OF MIXED RECYCLING GLASS.

FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA

 

 

Davis moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING: (Continued)
Sponsored by:

Utilities, Safety & Environment:

D. Mitchell

J. Cerra

L. Tanner

B. Davis

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

M. Madison

ORDINANCE NO. 2017-176

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS AND ENTER INTO A TWO (2) YEAR CONTRACT FOR TREE SERVICE FOR THE CITY OF ELYRIA, AND DECLARING AN EMERGENCY.

FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA

 

 

Davis moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

  1. ORDINANCES–SECOND READING:
Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

M. Madison

ORDINANCE NO. 2017-

AN ORDINANCE AMENDING THE TITLE OF CHAPTER 937 TO CHANGE THE TITLE FROM SEWER CHARGES TO SANITARY SEWER CHARGES AND AMENDING SECTIONS 937.12 (a) AND (b), SCHEDULE OF RATES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO TO REFLECT THE CORRECT SANITARY SEWER RATES FOR 2018 AND 2019.

President Lotko declared this ordinance to have had its Second Reading.

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

J. Baird

M. Lotko, III

M. Madison

ORDINANCE NO. 2017-

AN ORDINANCE REPEALING AND REPLACING SECTIONS 939.11 (j) (3) AND (4), (k) (3) and (4), RATES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO.

  1. ORDINANCES–THIRD READING: None
  2. COMMITTEE CALLS:

COMMUNITY DEVELOPMENT 11/27/17 6:00 P.M. All Referred Items Council Chambers w/Law Director, SSD, Engineer, Bldg. Insp.

FINANCE W/ COMMUNITY DEVELOPMENT 11/27/17 6:30 P.M. All Referred Items Council Chambers w/Mayor, Finance Director, Law Director, SSD, Engineer

FINANCE 11/27/17 After Joint Meeting All Referred Items Council Chambers w/Mayor, Finance Director, Law Director, SSD, Engineer

UTILITIES 11/29/17 All Referred Items Council Chambers w/Mayor, Finance Director, Law Director, Engineer

STRATEGIC PLANNING 12/4/17 Immediately following Council All Referred Items Council Chambers W/ Mayor, Safety Service Director, Auditor, Solicitor, Engineer

  1. MISCELLANEOUS AND UNFINISHED BUSINESS:

Mr. Madison wanted to say for the record that for Ordinance 2017-165, he is in favor of that, he realized that he had voted backwards. Ordinance 2017-166 is the issue was voting against, it’s the 2017 permanent appropriations with the issue regarding the demutualization funds, he wanted to clarify that his vote for 2017-165 is AYE and his vote for 2017-166 is NAY.

  1. ADJOURNMENT:

Baird moved, Cerra seconded to adjourn the Council Meeting at 8:10 P.M.

MOTION CARRIED

Forrest L. Bullocks Michael J. Lotko, III

Clerk of Council President of Council

EVENT: Wed. Dec. 20, 2017 - Wed. Dec. 20, 2017

Nov 27, 2017 CD Committee Meeting Minutes

Posted on December 20, 2017 at 8:48 am

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Community Development Committee held a meeting on Monday, November 27, 2017 at

6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Callahan, Members Mitchell, Jessie, Cerra, Madison

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

Other Council Members: Stewart, Tanner, Baird, Absent: Lotko

BUSINESS OF THE COMMUNITY DEVELOPMENT COMMITTEE MEETING

1. Approval of November 13, 2017 Community Development Meeting Minute.

Mitchell moved, Cerra seconded to approve the minutes from the November 13, 2017 CD Meeting.

MOTION CARRIED

2. The matter of authorizing the Mayor to solicit bids for professional services and enter into a contract to hire primary Plans Examiner and a back-up Plans Examiner per Section 104, Ohio Building Code. REFERRED BY: Assistant SSD Brubaker

Mr. Brubaker explained that this is a standard process that is done each year. The Plans Examiner along with back-up Plans Examiner is needed for the City’s commercial projects that have to be sent out. Last year they used Clark & Post and the back-up was Sixmo.

Mr. Madison asked how much the contract is for. Mr. Brubaker explained that it’s not a contract. We get a quote if it’s over $50,0000 in 1st 6 months then the cost gets reduced. This year we’ve exceeded the $50,000 parameter because we’ve had a lot of commercial projects this year.

Mr. Madison asked what line item that would come out of in the budget. Mr. Brubaker said it gets paid out of The Professional Services Account.

Cerra moved, Mitchell seconded to recommend an ordinance authorizing the Mayor to solicit bids

and enter into a contract for a Plans Examiner and a back-up Plans Examiner

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of a request to Rezone 202 Chestnut Street (old Elyria Health Department) from Business District (B-D) to Residential Multi-Household High Density (R-MHH).

REFERRED BY: Legal Counsel Geoff Smith

(Passed by Planning Commission on 11/13) (Public Notice was mailed to adjacent property owners)

Mr. Smith said that has been on-going. It’s the sale of the old Elyria Health Department building. It was recently passed for the rezoning by the Elyria Planning Commission. Once it’s rezoned the applicant will need to get Conditional Use Permits. The building will used as an addiction and rehabilitation center. It will be transitional housing, duel treatment center. The residents will have supervised check in and check out times. The facility will house up to 30 people. Mr. Madison asked if residents have been notified about the plans for this location. Mr. Smith said that the adjoining property owners have been notified and will also be notified for the Conditional Use Permit request. There will be several notices that go out to adjoining property owners throughout the entire process. Mrs. Mitchell asked if there have been any conversations with any of the residents in the neighborhood? Mayor Brinda answered that the surround property owners have received notification of the Planning Commission Meeting.

Mrs. Mitchell asked if there are any open forum meetings scheduled?

Mayor Brinda said there will be another opportunity to address Planning Commission regarding the Conditional Use piece of this. Mr. Callahan reminded that there are 3 readings at Full Council with the 3rd one being a Public Hearing where notices will be mailed and the legal notice will run in the Chronicle Telegram. Mr. Madison asked to be notified along with the property owners.

Property owner, Diane Falty of 213 Chestnut Street asked how many residents are they planning to house and are the going to knock down the building that is already there and build a new one? She also asked why the facility at the old Irondale School is not being utilized? She also brought to the attention of the committee about the abandoned properties that have just been sitting there in the neighborhood and nothing has been do for those properties. Mayor Brinda clarified that the property for rezoning is a former City owned property. It was already decided that the property would be used for a rehabilitation facility. There is a need for this sort of treatment facility. The City has been working with LCADA and the non-profit organization who is initiating the request for this facility. Since the former Elyria Health District was already serving part of this population, the City felt that is was appropriate to consider this as a redevelopment use for the property. It’s close to downtown and positioned correctly. The building will not be rebuilt it will be rehabilitated. Mayor Brinda answered the question of the other facility near Irondale, that is in the old Roosevelt School building, which is owned by the church. They plan to do a future rehabilitation program and are in the process of bringing up that building up to code. Ms. Falty brought up the issue of the traffic issue in the area. Mrs. Falty asked if there are any other options on the table besides multi unit housing? Mayor Brinda said that the multi unit housing was the option that was most needed. Ms. Falty asked how this is decided? Mayor Brinda said that it will go to a vote to elected officials and if there are concern, they should be brought up to those officials. And the final decision will be decided by elected officials. Ms. Falty wanted her concern to be heard, that as a property owner, she would be prefer not to have a treatment center in her neighborhood. Mr. Madison stated that he is willing to vote on the issue so that it can move forward, but he would like to know what the communication plan is for the future of the issue. Mr. Callahan said that this rezoning issue has to go through 3 readings of City Council; 1st one being December 4th, 2nd one December 18th and 3rd and Public Hearing will be January 2nd.

A Motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN The Community Development Committee and Finance held a Joint meeting immediately following the CD Meeting:

THE BUSINESS OF THE JOINT CD/FINANCE COMMITTEE MEETING

Mr. Stewart called the Finance Meeting to order and stated that Mr. Lotko is unable to attend the meeting and his absence has been excused.

The matter on the agenda for the Joint CD/Finance Meeting is:

1. The matter of accepting the property at 435 West Avenue from Lorain County Land Reutilization.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development / Finance

Mr. Brubaker said that the Mayor asked him to intervene on behalf of a resident regarding the property at 435 West Avenue. This house is two houses north of the Elyria High School parking lot. In 2014 the house was condemned and recently the County foreclosed on the taxes on the property and a resident; Celeste Brlas has been working with the county since late May to try to purchase the property.

The county has a strong time line as to when a property can be rehabed. Ms. Brlas was not going to be able to meet those time lines since much needs to be done and a lot of money is involved. The Lorain County Port Authority thought if they donated it to the City of Elyria through a quick claim deed. Then the City could turn around and do the same thing, quick deed it to Ms. Brlas. There is no cost to the City. But if there are any costs in regards to closing fees or title fees, Ms. Brlas said she will take on those costs. The City is basically a conduit to take a house that is on the demolition list with the Port Authority and be able to turn it over to someone who wants to rehab that property. Ms. Brlas is in attendance if anyone has any questions for her. The City has permission to go into the property so that Ms. Brlas can walk through it to make sure there is no additional damage. Just to add a little more info, the house next door, at 429 West Ave, was on the demo list and someone has bought that and rehabed it. Mr. Brubaker added that the house is in the Historic District and Ms. Brlas understands that she will have to abide by those guidelines. Mr. Callahan thanked Ms. Brlas for wanting to rehab that house, it will only have a positive effect on the City.

Community Development motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN Finance Committee motion was made by Baird, seconded by Madison to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

Cerra moved, Mitchell seconded to adjourn the Community Development Meeting at 6:15.

Respectfully Submitted by:

 

Colleen Rosado, Council Clerk Secretary

 

EVENT: Thu. Nov. 30, 2017 - Thu. Nov. 30, 2017

Nov 27, 2017 Community Development Agend

Posted on November 30, 2017 at 9:55 am

COMMUNITY DEVELOPMENT COMMITTEE

**REVISED**

MEETING AGENDA

MONDAY, NOVEMBER 27, 2017T. Callahan, C .

1. Approval of the November 13, 2017 meeting minutes.

2. The matter of authorizing the Mayor to solicit bids for professional services and enter into a contract to hire primary Plans Examiner and a back-up Plans Examiner per Section 104, Ohio Building Code.

REFERRED BY: Assistant SSD Brubaker

3. The matter of a request to Rezone 202 Chestnut Street (old Elyria Health Department) from Business District (B-D) to Residential Multi-Household High Density (R-MHH).

REFERRED BY: Legal Counsel Geoff Smith

(Passed by Planning Commission on 11/13) (Public Notice was mailed to adjacent property owners)

JOINT – CD AND FINANCE

**REVISED**

COMMITTEE MEETING AGENDA

V. Stewart, Chair and T. Callahan, Co-Chair 6:30 P.M.

 

1. The matter of accepting the property at 435 West Avenue from Lorain County Land Reutilization.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development / Finance (if needed)

OTHER PENDING ITEMS

1. The matter of the sale of City owned property. The matter of the disposal of City property (Standing referral)

2. The matter of entering into agreements for tax abatement, urban enterprise zones, and the CRA #3. w/ Finance

(Standing referral)

3. The matter of acquiring properties for land reutilization in compliance with the Neighborhood Stabilization Program. w/Finance (Standing referral)

4. The matter of the acceptance of several subdivisions. (Subdivisions basically awaiting completion of sidewalks)

5. The matter of accepting New Riverbend Subdivision No. 1 and No. 2.

6. The matter of a request by property owners to remove their properties from their inclusion in the West Avenue Historical District. w/Planning Commission REFERRED BY: Bob Tarry

7. The matter of citizen requests for additional street lighting. W/ Finance Referred by: SSD Siwierka (tabled 1/11/16) (4/11/16 tabled to pending)

8. The matter of a request to Rezone the property at 1251 East Ave.

9. The matter of a request for a Conditional Use at 1251 East Ave.

10. The matter of a request to Rezone the property at 560-562 3rd Street.

11. The matter of a request for a Conditional Use at 560-562 3rd Street.

 

CD Agenda November 27, 2017

 

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 27, 2017 Community Development Meeting Minutes

Posted on January 4, 2018 at 9:28 am

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Community Development Committee held a meeting on Monday, November 27, 2017 at

6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Callahan, Members Mitchell, Jessie, Cerra, Madison

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

Other Council Members: Stewart, Tanner, Baird, Absent: Lotko

BUSINESS OF THE COMMUNITY DEVELOPMENT COMMITTEE MEETING

1. Approval of November 13, 2017 Community Development Meeting Minute.

Mitchell moved, Cerra seconded to approve the minutes from the November 13, 2017 CD Meeting.

MOTION CARRIED

2. The matter of authorizing the Mayor to solicit bids for professional services and enter into a contract to hire primary Plans Examiner and a back-up Plans Examiner per Section 104, Ohio Building Code. REFERRED BY: Assistant SSD Brubaker

Mr. Brubaker explained that this is a standard process that is done each year. The Plans Examiner along with back-up Plans Examiner is needed for the City’s commercial projects that have to be sent out. Last year they used Clark & Post and the back-up was Sixmo.

Mr. Madison asked how much the contract is for. Mr. Brubaker explained that it’s not a contract. We get a quote if it’s over $50,0000 in 1st 6 months then the cost gets reduced. This year we’ve exceeded the $50,000 parameter because we’ve had a lot of commercial projects this year.

Mr. Madison asked what line item that would come out of in the budget. Mr. Brubaker said it gets paid out of The Professional Services Account.

Cerra moved, Mitchell seconded to recommend an ordinance authorizing the Mayor to solicit bids

and enter into a contract for a Plans Examiner and a back-up Plans Examiner

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of a request to Rezone 202 Chestnut Street (old Elyria Health Department) from Business District (B-D) to Residential Multi-Household High Density (R-MHH).

REFERRED BY: Legal Counsel Geoff Smith

(Passed by Planning Commission on 11/13) (Public Notice was mailed to adjacent property owners)

Mr. Smith said that has been on-going. It’s the sale of the old Elyria Health Department building. It was recently passed for the rezoning by the Elyria Planning Commission. Once it’s rezoned the applicant will need to get Conditional Use Permits. The building will used as an addiction and rehabilitation center. It will be transitional housing, duel treatment center. The residents will have supervised check in and check out times. The facility will house up to 30 people. Mr. Madison asked if residents have been notified about the plans for this location. Mr. Smith said that the adjoining property owners have been notified and will also be notified for the Conditional Use Permit request. There will be several notices that go out to adjoining property owners throughout the entire process. Mrs. Mitchell asked if there have been any conversations with any of the residents in the neighborhood? Mayor Brinda answered that the surround property owners have received notification of the Planning Commission Meeting.

Mrs. Mitchell asked if there are any open forum meetings scheduled?

Mayor Brinda said there will be another opportunity to address Planning Commission regarding the Conditional Use piece of this. Mr. Callahan reminded that there are 3 readings at Full Council with the 3rd one being a Public Hearing where notices will be mailed and the legal notice will run in the Chronicle Telegram. Mr. Madison asked to be notified along with the property owners.

Property owner, Diane Falty of 213 Chestnut Street asked how many residents are they planning to house and are the going to knock down the building that is already there and build a new one? She also asked why the facility at the old Irondale School is not being utilized? She also brought to the attention of the committee about the abandoned properties that have just been sitting there in the neighborhood and nothing has been do for those properties. Mayor Brinda clarified that the property for rezoning is a former City owned property. It was already decided that the property would be used for a rehabilitation facility. There is a need for this sort of treatment facility. The City has been working with LCADA and the non-profit organization who is initiating the request for this facility. Since the former Elyria Health District was already serving part of this population, the City felt that is was appropriate to consider this as a redevelopment use for the property. It’s close to downtown and positioned correctly. The building will not be rebuilt it will be rehabilitated. Mayor Brinda answered the question of the other facility near Irondale, that is in the old Roosevelt School building, which is owned by the church. They plan to do a future rehabilitation program and are in the process of bringing up that building up to code. Ms. Falty brought up the issue of the traffic issue in the area. Mrs. Falty asked if there are any other options on the table besides multi unit housing? Mayor Brinda said that the multi unit housing was the option that was most needed. Ms. Falty asked how this is decided? Mayor Brinda said that it will go to a vote to elected officials and if there are concern, they should be brought up to those officials. And the final decision will be decided by elected officials. Ms. Falty wanted her concern to be heard, that as a property owner, she would be prefer not to have a treatment center in her neighborhood. Mr. Madison stated that he is willing to vote on the issue so that it can move forward, but he would like to know what the communication plan is for the future of the issue. Mr. Callahan said that this rezoning issue has to go through 3 readings of City Council; 1st one being December 4th, 2nd one December 18th and 3rd and Public Hearing will be January 2nd.

A Motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN The Community Development Committee and Finance held a Joint meeting immediately following the CD Meeting:

THE BUSINESS OF THE JOINT CD/FINANCE COMMITTEE MEETING

Mr. Stewart called the Finance Meeting to order and stated that Mr. Lotko is unable to attend the meeting and his absence has been excused.

The matter on the agenda for the Joint CD/Finance Meeting is:

1. The matter of accepting the property at 435 West Avenue from Lorain County Land Reutilization.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development / Finance

Mr. Brubaker said that the Mayor asked him to intervene on behalf of a resident regarding the property at 435 West Avenue. This house is two houses north of the Elyria High School parking lot. In 2014 the house was condemned and recently the County foreclosed on the taxes on the property and a resident; Celeste Brlas has been working with the county since late May to try to purchase the property.

The county has a strong time line as to when a property can be rehabed. Ms. Brlas was not going to be able to meet those time lines since much needs to be done and a lot of money is involved. The Lorain County Port Authority thought if they donated it to the City of Elyria through a quick claim deed. Then the City could turn around and do the same thing, quick deed it to Ms. Brlas. There is no cost to the City. But if there are any costs in regards to closing fees or title fees, Ms. Brlas said she will take on those costs. The City is basically a conduit to take a house that is on the demolition list with the Port Authority and be able to turn it over to someone who wants to rehab that property. Ms. Brlas is in attendance if anyone has any questions for her. The City has permission to go into the property so that Ms. Brlas can walk through it to make sure there is no additional damage. Just to add a little more info, the house next door, at 429 West Ave, was on the demo list and someone has bought that and rehabed it. Mr. Brubaker added that the house is in the Historic District and Ms. Brlas understands that she will have to abide by those guidelines. Mr. Callahan thanked Ms. Brlas for wanting to rehab that house, it will only have a positive effect on the City.

Community Development motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN Finance Committee motion was made by Baird, seconded by Madison to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

Cerra moved, Mitchell seconded to adjourn the Community Development Meeting at 6:15.

Respectfully Submitted by:

 

Colleen Rosado, Council Clerk Secretary

 

EVENT: Thu. Nov. 30, 2017 - Thu. Nov. 30, 2017

Nov 27, 2017 Finance Agenda

Posted on November 30, 2017 at 9:52 am

FINANCE COMMITTEE *REVISED* AGENDA

Monday, November 27, 2017 V. Stewart, Chair Following Joint – CD/Finance

1. Approval of the 11/13/2017 Finance Meeting Minutes

2. The matter of amending Chapter 165.04 (14) from two (2) personal days to seven (7) days.

REFERRED BY: SS Director Siwierka

3. The matter of establishing a rental fee and amending the fee ordinance for the use of Pioneer Plaza.

REFERRED BY: Parks Director Bowman

4. The matter of waiving any Elyria Building Permit Fees for demolition or construction for projects 2018 through 2020 in any City Parks REFERRED BY: Parks Director Bowman

5. The matter of authorizing the Mayor to enter into a loan agreement through the Division of Environmental and Financial Assistance (DEFA) for the SSO/CSO/WWPCP Wet Weather Program.

REFERRED BY: City Engineer Ujvari

6. The matter of completing the installation of the new phone system in the Fire Department, Parks and Rec Department and all City Hall offices. REFERRED BY: Assistant Finance Director Farrell

7. The matter of updating Chapter 192 of the Elyria Codified Ordinances, which has been made necessary by the Ohio General Assembly’s passage of House Bill 49. REFERRED BY: Law Director’s Chief of Staff Deery

8. The matter of part-time/seasonal salary ordinance for the purpose of eliminating and adjusting certain salary steps and adding certain job grades to remain in compliance with the State of Ohio minimum wage.

REFERRED BY: Assistant Finance Director Farrell

9. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at 113 Timber Ridge Dr. REFERRED BY: SS Director Siwierka

10. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at Waters Edge Apartment Complex; 1306, 1308, 1310 and 1312 East Avenue. REFERRED BY: SS Director Siwierka

11. The matter of approving Amendment No. 1 for the Water and Sanitary Sewer Rate Study.

REFERRED BY: Engineer Ujvari

12. The matter of approving Amendment No. 1 for the City of Elyria Capacity, Management, Operation and Maintenance Plan (CMOM). REFERRED BY: City Engineer Ujvari

13. The matter of approval and acceptance of the collective bargaining agreement with the FOP Supervisors and authorizing a change to the salary ordinance. REFERRED BY: SS Director Siwierka

 

 

OTHER PENDING ITEMS

1. The matter of citizen requests for additional street lighting. W/ CD Referred by: SSD Siwierka (tabled 1/11/16)4/11/16 tabled to pending items)

2. The matter of a request from Lorain County Administrator Cordes requesting that the City return a portion of water fees for the maintenance of infrastructure. REFERRED BY: SSD Siwierka (tabled 5/31/16)

3. The matter of the county water and sewer billing services. REFERRED BY: SSD Siwierka tabled 10/11/16

4. The matter of equipping police cruisers and police officers with video cameras. (4/24/17 tabled to pending, awaiting prices)

REFERRED BY: Councilman Tanner

5. The matter of the Unpaid (aged) Utility Bills to be placed as Tax Liens to the Lorain County Auditor’s Office. w/ Utilities **( Tabled)** REFERRED BY: Director Siwierka

6. The matter of approving an Ordinance authorizing the Mayor to approve replacing Light Bulbs on State Route 57 to LED Bulbs. (Tabled by Finance Chair 9/11/17) (Utilities and Finance) REFERRED BY: Safety Service Director Siwierka

7. The matter of a review of several Supervisory Salary Ranges for Non-Bargaining Managers, Department Heads and Superintendents. (Tabled 9/11/17 & 9/25/17) REFERRED BY: Mayor Brinda and Safety Director Siwierka

Standing Referrals: Union Contracts, The Fee Ordinance, The Salary Ordinance, Changes to Chapter 165, EPA Matters, Enterprise Zone Agreements / Tax Abatement / CRA Matters-Agreements w/ Community Development, Fire Station Work, Police Complex Work, Issue 2 Matters, Rural Enterprise Zone Matters, sale of City owned land w/ Community Development, Acquiring properties for land reutilization in Compliance with the Neighborhood Stabilization Program. w/Community Development

Finance Agenda November 27, 2017

 

EVENT: Wed. Dec. 20, 2017 - Wed. Dec. 20, 2017

Nov 27, 2017 Finance Committee Meeting Minutes

Posted on December 20, 2017 at 8:51 am

The tape of this meeting is on file in the Council Clerk’s Office.

TO THE HONORABLE COUNCIL OF THE CITY OF ELYRIA, OHIO:

The Finance Committee held a meeting on Monday, November 27, 2017 at 6:15 P.M. in Council Chambers.

PRESENT: Committee Chair Stewart, Members Tanner, Madison, Baird, Absent: Lotko

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

1. Approval of the November 13, 2017 Finance Meeting Minutes.

Baird moved and Madison seconded to approve the minutes of the November 13, 2017 Finance Committee Meeting. MOTION CARRIED

2. The matter of amending Chapter 165.04 (14) from two (2) personal days to seven (7) days.

REFERRED BY: SS Director Siwierka (This matter was tabled on 11/27/17 and to be put in pending items).

3. The matter of establishing a rental fee and amending the fee ordinance for the use of Pioneer Plaza. REFERRED BY: Parks Director Bowman

Mrs. Reardon explained that the Department wants to have some fees in place for usage of Pioneer Plaza.

Baird moved, Madison seconded to recommend an ordinance to amend the Parks & Rec fee ordinance #2016-69 to establish a rental fee for the use of Pioneer Plaza.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of waiving any Elyria Building Permit Fees for demolition or construction for projects 2018 through 2020 in any City Parks REFERRED BY: Parks Director Bowman

Mrs. Reardon said that this would be a continuation of what is already in place.

Baird moved, Madison seconded to recommend to waive Building permit fees for any construction or demo projects in any City Parks during the years 2018 through 2020.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of authorizing the Mayor to enter into a loan agreement through the Division of Environmental and Financial Assistance (DEFA) for the SSO/CSO/WWPCP Wet Weather Program. REFERRED BY: City Engineer Ujvari

Mr. Schneider explained this issue that the Division of Environmental and Financial Assistance is a division of the EPA for a zero interest loan of up to 13 million dollars. It will be used to complete some long term control projects on the Waste Water side. The funds are needed to keep projects moving forward. Mr. Madison asked what the breakdown is by year? Mr. Schneider said it typically is a 3 year period and we can use the money as we see fit. Though there are strings attached to some funds.

Mr. Pileski asked if the loan agency will pay the contractor directly? Mr. Schneider said yes, that is the intent. Mr. Pileski said that he would still need the information of all the payments that are paid by them so that he can record on the City’s books.

Madison moved, Baird seconded to authorize the Mayor to enter into a loan agreement through DEFA for the WWPCP Wet Weather Program at 0% interest for up to 30 years.

MOTION CARRIED COMMITTEE REPORT WRITTEN6. The matter of completing the installation of the new phone system in the Fire Department, Parks and Rec Department and all City Hall offices.

REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the IT Department has been replacing all City wide phone systems. A list of all the departments and the annual savings for each department has been distributed. The balance that needs to be paid to complete the job is $91,560 which they are asking to be paid out of the Issue 6 money. When the project is completely finished it will reflect an annual savings of $69,501.00.

Mr. Madison asked where the initial cost of the project was paid from. Mr. Farrell said that costs for different departments came from a number of different funds. Majority was out of the enterprise funds.

Baird moved, Madison seconded to recommend authorizing to pay the balance of $91,560.84 for the phone system for the EFD, Parks Dept and all City Hall offices to be paid from Issue 6 monies.

MOTION CARRIED COMMITTEE REPORT WRITTEN7. The matter of updating Chapter 192 of the Elyria Codified Ordinances, which has been made necessary by the Ohio General Assembly’s passage of House Bill 49.

REFERRED BY: Law Director’s Chief of Staff Deery

Mr. Serazin explained that House Bill 49 forces the City to change it’s tax code. No rates will change, no internal procedures will change. It’s a technical amendment. Mr. Serazin asked the Council pass this and suspend the rules.

Mr. Pileski stated that a law suite has been filed by numerous cities to get an injunction on HB 49.

Mr. Serazin said this has to be passed by January 31st if the injunction doesn’t get granted.

Baird moved, Madison seconded to authorize an ordinance for the matter of updating Chapter 192 of the Elyria Codified Ordinances, which is necessary because of the passage of House Bill 49.

MOTION CARRIED COMMITTEE REPORT WRITTEN8. The matter of part-time/seasonal salary ordinance for the purpose of eliminating and adjusting certain salary steps and adding certain job grades to remain in compliance with the State of Ohio minimum wage. REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the part-time or seasonal employees’ hourly rates that have steps below $8.30, those steps will be eliminated. And new grades on the higher pay scale for those employees that come back from year to year.

Madison moved, Baird seconded to recommend an ordinance amending the salary ordinance for seasonal and part time employees to remain in compliance with the state minimum wage.

MOTION CARRIED COMMITTEE REPORT WRITTEN9. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at 113 Timber Ridge Dr. REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this property at 113 Timber Ridge is an unusual situation because the City charges them for sewer charges and sanitation collection, but the resident get his water from Lorain County Rural Water. Therefore, when the customer is delinquent on payments, the water service cannot be turned off and sewer can’t be turned off either. We have stopped his sanitation collection. But the current outstanding bill on the account is in access of $670.06 and there has not been payment since June. Several attempts have been made to collect payment, all of which have failed. The recommendation by the dispute resolution board is that this bill be moved to the tax duplicate, the customer is aware of the decision.

Baird moved, Madison seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN10. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at Waters Edge Apartment Complex; 1306, 1308, 1310 and 1312 East Avenue.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this is a similar situation. The owner of these 4 apartment buildings, that have about 20 units in each building, has not paid the water bills since May. Numerous attempts have been made to collect payment all of which have failed. The water service cannot be turned off because the tenants are paying their water charges in their rent, but the owner is not paying the City for the water. Mrs. Conner has spoken to the owner of the property and the apartment caretaker multiple times. It came before the dispute resolution board and the decision was to move it to the Lorain County Auditor’s office to be added to the property’s tax duplicate. The amount that is currently due is $42,794.21. Mr. Baird asked if there will ever be any home of the City ever getting paid. Mr. Serazin said that bill sits on the property tax as a lien until it tries to get transferred. Mrs. Siwierka wanted it noted that there are multiple units in each building and the bills range from $5,000 to $20,000 per building. Also, the property has agreed to payment plans but has not followed through with those.

Madison moved, Baird seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN11. The matter of approving Amendment No. 1 for the Water and Sanitary Sewer Rate Study.

REFERRED BY: Engineer Ujvari

Mr. Schneider explained that they are asking for approval of Amendment No. 1 with Black & Veatch in an additional amount of $65,250 for water and sanitary sewer rate study. The reason for the additional funds is as a part of the long term negotiations and the long term control plan, additional work was performed by Black & Veatch above and beyond their original scope of services for the rate study and is also for future negotiations as well, which are still not complete. Mr. Madison asked what the initial scope of work is for this project. Mr. Schneider said it’s to look at the water & sewer rates. The EPA has brought in additional requests throughout the process and that is where the additional amounts come from. The rate study is an ongoing process.

Baird moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 of the water and sanitary sewer rate study

MOTION CARRIED COMMITTEE REPORT WRITTEN12. The matter of approving Amendment No. 1 for the City of Elyria Capacity, Management, Operation and Maintenance Plan (CMOM). REFERRED BY: City Engineer Ujvari

Mr. Schneider explained that this is similar to the previous matter. Burgess & Niple were hired to perform a CMOM for the Waster Water Collection System. As part of their scope of service, a majority of the amount of this amendment is for future negotiations with the EPA.

They asking for approval for the Mayor to enter into amendment no. 1 for an additional $28,500.00.

Tanner moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 for Capacity, Management, Operation and Maintenance Plan with Burges & Niple, Inc.

MOTION CARRIED COMMITTEE REPORT WRITTEN13A. The matter of approval and acceptance of the collective bargaining agreement with the FOP Supervisors and authorizing a change to the salary ordinance.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka said the FOP Supervisors represent about 20 officers. This is the last contract to be settled. Mrs. Siwierka passed out 2 sheets; one that shows the wages and one that shows the changes within the contract. Everyone also received a redline copy of the proposed contract that shows changes.

Baird moved, Tanner seconded to recommend an ordinance authorizing the Mayor to sign a collective bargaining agreement with FOP Supervisors.

MOTION CARRIED COMMITTEE REPORT WRITTEN13B. The matter of approval and acceptance of the FOP Supervisors Contract and amending the salary Ordinance to increase wages. REFERRED BY: SS Director Siwierka

Mr. Farrell said that there are 2 separate salary ordinances that require an amendment. One for the FOP Supervisors and there is one Captain who is paid out of Chapter 165, non-bargaining classified. The rates are the same.

Baird moved, Madison seconded to recommend an ordinance to amend the salary ordinance to increase wages for the FOP Supervisors and Notary Administrative Captain that is covered by Chapter 165.

MOTION CARRIED COMMITTEE REPORT WRITTEN14. To amend 2017 Permanent Appropriations

Mr. Pileski said that there are a few in the General Fund and the overall appropriations is zero. Will need to move monies around in the General Fund to take care of some shortages as we get closer to the end of the year. The General Fund of the Fire Department will be about $204,000 short on their pension line item, but that $204,000 can be moved out of salary & wages. The Building Department needs $40,000 in Operations & Maintenance to pay the company that is doing the duties of the Chief Building Inspector and to pay some plans examiner bills. In the Legislation Department, which is the Council Office, they will be about $5,700 short which is mainly because of having 3 employees for that amount of time while the new person was being trained and learning the job. In Building & Lands Operating & Maintenance, the Electricity Account is running short, will need about $25,000 to get through the end of the year. In the CMG Department, they need about $40,000 for additional gasoline purchases in December. In Special Traffic Magistrate Funds, will need to move $3,200 from Benefits & Pensions to Salary & Wages Account. The effect on the appropriations is zero.

Baird moved, Madison seconded to authorize an ordinance to amend the 2017 Permanent Appropriations.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

 

 

 

Madison moved, Baird seconded to adjourn the Committee Meeting at 7:38 P.M.

MOTION CARRIEDRespectfully Submitted by,

 

Colleen Rosado, Secretary

 

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 27, 2017 Finance Meeting Minutes

Posted on January 4, 2018 at 9:30 am

The tape of this meeting is on file in the Council Clerk’s Office.

TO THE HONORABLE COUNCIL OF THE CITY OF ELYRIA, OHIO:

The Finance Committee held a meeting on Monday, November 27, 2017 at 6:15 P.M. in Council Chambers.

PRESENT: Committee Chair Stewart, Members Tanner, Madison, Baird, Absent: Lotko

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

1. Approval of the November 13, 2017 Finance Meeting Minutes.

Baird moved and Madison seconded to approve the minutes of the November 13, 2017 Finance Committee Meeting. MOTION CARRIED

2. The matter of amending Chapter 165.04 (14) from two (2) personal days to seven (7) days.

REFERRED BY: SS Director Siwierka (This matter was tabled on 11/27/17 and to be put in pending items).

3. The matter of establishing a rental fee and amending the fee ordinance for the use of Pioneer Plaza. REFERRED BY: Parks Director Bowman

Mrs. Reardon explained that the Department wants to have some fees in place for usage of Pioneer Plaza.

Baird moved, Madison seconded to recommend an ordinance to amend the Parks & Rec fee ordinance #2016-69 to establish a rental fee for the use of Pioneer Plaza.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of waiving any Elyria Building Permit Fees for demolition or construction for projects 2018 through 2020 in any City Parks REFERRED BY: Parks Director Bowman

Mrs. Reardon said that this would be a continuation of what is already in place.

Baird moved, Madison seconded to recommend to waive Building permit fees for any construction or demo projects in any City Parks during the years 2018 through 2020.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of authorizing the Mayor to enter into a loan agreement through the Division of Environmental and Financial Assistance (DEFA) for the SSO/CSO/WWPCP Wet Weather Program. REFERRED BY: City Engineer Ujvari

Mr. Schneider explained this issue that the Division of Environmental and Financial Assistance is a division of the EPA for a zero interest loan of up to 13 million dollars. It will be used to complete some long term control projects on the Waste Water side. The funds are needed to keep projects moving forward. Mr. Madison asked what the breakdown is by year? Mr. Schneider said it typically is a 3 year period and we can use the money as we see fit. Though there are strings attached to some funds.

Mr. Pileski asked if the loan agency will pay the contractor directly? Mr. Schneider said yes, that is the intent. Mr. Pileski said that he would still need the information of all the payments that are paid by them so that he can record on the City’s books.

Madison moved, Baird seconded to authorize the Mayor to enter into a loan agreement through DEFA for the WWPCP Wet Weather Program at 0% interest for up to 30 years.

MOTION CARRIED COMMITTEE REPORT WRITTEN6. The matter of completing the installation of the new phone system in the Fire Department, Parks and Rec Department and all City Hall offices.

REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the IT Department has been replacing all City wide phone systems. A list of all the departments and the annual savings for each department has been distributed. The balance that needs to be paid to complete the job is $91,560 which they are asking to be paid out of the Issue 6 money. When the project is completely finished it will reflect an annual savings of $69,501.00.

Mr. Madison asked where the initial cost of the project was paid from. Mr. Farrell said that costs for different departments came from a number of different funds. Majority was out of the enterprise funds.

Baird moved, Madison seconded to recommend authorizing to pay the balance of $91,560.84 for the phone system for the EFD, Parks Dept and all City Hall offices to be paid from Issue 6 monies.

MOTION CARRIED COMMITTEE REPORT WRITTEN7. The matter of updating Chapter 192 of the Elyria Codified Ordinances, which has been made necessary by the Ohio General Assembly’s passage of House Bill 49.

REFERRED BY: Law Director’s Chief of Staff Deery

Mr. Serazin explained that House Bill 49 forces the City to change it’s tax code. No rates will change, no internal procedures will change. It’s a technical amendment. Mr. Serazin asked the Council pass this and suspend the rules.

Mr. Pileski stated that a law suite has been filed by numerous cities to get an injunction on HB 49.

Mr. Serazin said this has to be passed by January 31st if the injunction doesn’t get granted.

Baird moved, Madison seconded to authorize an ordinance for the matter of updating Chapter 192 of the Elyria Codified Ordinances, which is necessary because of the passage of House Bill 49.

MOTION CARRIED COMMITTEE REPORT WRITTEN8. The matter of part-time/seasonal salary ordinance for the purpose of eliminating and adjusting certain salary steps and adding certain job grades to remain in compliance with the State of Ohio minimum wage. REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the part-time or seasonal employees’ hourly rates that have steps below $8.30, those steps will be eliminated. And new grades on the higher pay scale for those employees that come back from year to year.

Madison moved, Baird seconded to recommend an ordinance amending the salary ordinance for seasonal and part time employees to remain in compliance with the state minimum wage.

MOTION CARRIED COMMITTEE REPORT WRITTEN9. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at 113 Timber Ridge Dr. REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this property at 113 Timber Ridge is an unusual situation because the City charges them for sewer charges and sanitation collection, but the resident get his water from Lorain County Rural Water. Therefore, when the customer is delinquent on payments, the water service cannot be turned off and sewer can’t be turned off either. We have stopped his sanitation collection. But the current outstanding bill on the account is in access of $670.06 and there has not been payment since June. Several attempts have been made to collect payment, all of which have failed. The recommendation by the dispute resolution board is that this bill be moved to the tax duplicate, the customer is aware of the decision.

Baird moved, Madison seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN10. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at Waters Edge Apartment Complex; 1306, 1308, 1310 and 1312 East Avenue.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this is a similar situation. The owner of these 4 apartment buildings, that have about 20 units in each building, has not paid the water bills since May. Numerous attempts have been made to collect payment all of which have failed. The water service cannot be turned off because the tenants are paying their water charges in their rent, but the owner is not paying the City for the water. Mrs. Conner has spoken to the owner of the property and the apartment caretaker multiple times. It came before the dispute resolution board and the decision was to move it to the Lorain County Auditor’s office to be added to the property’s tax duplicate. The amount that is currently due is $42,794.21. Mr. Baird asked if there will ever be any home of the City ever getting paid. Mr. Serazin said that bill sits on the property tax as a lien until it tries to get transferred. Mrs. Siwierka wanted it noted that there are multiple units in each building and the bills range from $5,000 to $20,000 per building. Also, the property has agreed to payment plans but has not followed through with those.

Madison moved, Baird seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN11. The matter of approving Amendment No. 1 for the Water and Sanitary Sewer Rate Study.

REFERRED BY: Engineer Ujvari

Mr. Schneider explained that they are asking for approval of Amendment No. 1 with Black & Veatch in an additional amount of $65,250 for water and sanitary sewer rate study. The reason for the additional funds is as a part of the long term negotiations and the long term control plan, additional work was performed by Black & Veatch above and beyond their original scope of services for the rate study and is also for future negotiations as well, which are still not complete. Mr. Madison asked what the initial scope of work is for this project. Mr. Schneider said it’s to look at the water & sewer rates. The EPA has brought in additional requests throughout the process and that is where the additional amounts come from. The rate study is an ongoing process.

Baird moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 of the water and sanitary sewer rate study

MOTION CARRIED COMMITTEE REPORT WRITTEN12. The matter of approving Amendment No. 1 for the City of Elyria Capacity, Management, Operation and Maintenance Plan (CMOM). REFERRED BY: City Engineer Ujvari

Mr. Schneider explained that this is similar to the previous matter. Burgess & Niple were hired to perform a CMOM for the Waster Water Collection System. As part of their scope of service, a majority of the amount of this amendment is for future negotiations with the EPA.

They asking for approval for the Mayor to enter into amendment no. 1 for an additional $28,500.00.

Tanner moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 for Capacity, Management, Operation and Maintenance Plan with Burges & Niple, Inc.

MOTION CARRIED COMMITTEE REPORT WRITTEN13A. The matter of approval and acceptance of the collective bargaining agreement with the FOP Supervisors and authorizing a change to the salary ordinance.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka said the FOP Supervisors represent about 20 officers. This is the last contract to be settled. Mrs. Siwierka passed out 2 sheets; one that shows the wages and one that shows the changes within the contract. Everyone also received a redline copy of the proposed contract that shows changes.

Baird moved, Tanner seconded to recommend an ordinance authorizing the Mayor to sign a collective bargaining agreement with FOP Supervisors.

MOTION CARRIED COMMITTEE REPORT WRITTEN13B. The matter of approval and acceptance of the FOP Supervisors Contract and amending the salary Ordinance to increase wages. REFERRED BY: SS Director Siwierka

Mr. Farrell said that there are 2 separate salary ordinances that require an amendment. One for the FOP Supervisors and there is one Captain who is paid out of Chapter 165, non-bargaining classified. The rates are the same.

Baird moved, Madison seconded to recommend an ordinance to amend the salary ordinance to increase wages for the FOP Supervisors and Notary Administrative Captain that is covered by Chapter 165.

MOTION CARRIED COMMITTEE REPORT WRITTEN14. To amend 2017 Permanent Appropriations

Mr. Pileski said that there are a few in the General Fund and the overall appropriations is zero. Will need to move monies around in the General Fund to take care of some shortages as we get closer to the end of the year. The General Fund of the Fire Department will be about $204,000 short on their pension line item, but that $204,000 can be moved out of salary & wages. The Building Department needs $40,000 in Operations & Maintenance to pay the company that is doing the duties of the Chief Building Inspector and to pay some plans examiner bills. In the Legislation Department, which is the Council Office, they will be about $5,700 short which is mainly because of having 3 employees for that amount of time while the new person was being trained and learning the job. In Building & Lands Operating & Maintenance, the Electricity Account is running short, will need about $25,000 to get through the end of the year. In the CMG Department, they need about $40,000 for additional gasoline purchases in December. In Special Traffic Magistrate Funds, will need to move $3,200 from Benefits & Pensions to Salary & Wages Account. The effect on the appropriations is zero.

Baird moved, Madison seconded to authorize an ordinance to amend the 2017 Permanent Appropriations.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

 

 

 

Madison moved, Baird seconded to adjourn the Committee Meeting at 7:38 P.M.

MOTION CARRIEDRespectfully Submitted by,

 

Colleen Rosado, Secretary

 

EVENT: Thu. Nov. 30, 2017 - Thu. Nov. 30, 2017

Nov 29, 2017 Utilities Meeting Agenda

Posted on November 30, 2017 at 9:56 am

UTILITIES, SAFETY & ENVIRONMENT AGENDA

WEDNESDAY, NOVEMBER 29, 2017

Committee Chair: Donna Mitchell 6:00 P.M.

  1. Approval of the 11/08/2017 Utility Committee Meeting Minutes.
  2. The matter of a authorizing the Mayor to enter into a contract for the replacement of the current compressor with new compressor at North Park.

REFERRED BY: Parks Director Bowman REFERRED TO: Utilities and Finance

 

  1. The matter of authorizing the Mayor to advertise for bids and award a contract for the WWPCP UV Disinfection Project.

REFERRED BY: City Engineer Ujvari REFERRED TO: Utilities and Finance

 

  1. The matter of the changes to the rates charged for sanitation service outside the City corporation limits.

REFERRED BY: Director Siwierka REFERRED TO: Utilities and Finance

 

  1. The matter of considering Zero-Emissions Nuclear Resource (ZEN) Legislation, designed to preserve our State’s Nuclear Facilities. Ohioans for Clean Energy

REFERRED BY: Councilman Mark Craig REFERRED TO: Utilities

 

  1. The matter of creating an operations and maintenance plan to maintain safe and user-friendly conditions within the City.

REFERRED BY: Councilman Madison REFERRED TO: Utilities/Finance

 

 

 

 

 

 

_______________________________________________________________________________________

Other Pending Items

  1. The matter of authorizing a comprehensive review of overweight vehicles coming into the City.

REFERRED BY: Law Director Serazin (tabled 7/22/15 to the August meeting–tabled)

  1. The matter of amending 932.16 to include modification of membership and meeting date/time. REFERRED BY: SSD Siwierka
  2. The matter of Phase 2 of the 2017 Street Resurfacing Program. Tabled 3/15/17
  3. 4. The matter of approving an Ordinance authorizing the Mayor to approve replacing Light Bulbs on State Route 57 to LED Bulbs. (Tabled by Utilities Chair 9/12/17) (Utilities and Finance) REFERRED BY: Safety Service Director Siwierka
  4. The matter of a request for a resolution to pursue a noise impact study and noise mitigation for residents living adjacent to the Ohio Turnpike. REFERRED BY: 4th Ward Council, Mark Craig (Tabled by Utilities Chair 9/27/17) (to go back to table 10/25/17)

z:Utilities Agenda Nov 29, 2017

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 29, 2017 Utility Meeting Minutes

Posted on January 4, 2018 at 9:24 am

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Utilities, Safety & Environment Committee held a meeting on

Wednesday, November 29, 2017 at 6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Mitchell, Members Davis, Tanner, Cerra, Craig

OTHERS PRESENT: SSD Siwierka, Engineer Schneider, Councilman Madison,

Assistant Law Director Breunig, Utilities Superintendent Connor, WWPC Superintendent Korzan

BUSINESS OF THE UTILITY, SAFETY & ENVIRONMENT COMMITTEE MEETING

1. Approval of the November 8, 2017 meeting minutes.

Cerra moved Davis seconded to approve the November 8, 2017 meeting minutes.

MOTION CARRIED

2. The matter of a authorizing the Mayor to enter into a contract for the replacement of the current compressor with new compressor at North Park.

REFERRED BY: Parks Director Bowman REFERRED TO: Utilities and Finance Mrs. Reardon explained that the current compressor is 30 years old. The compressor keeps the floor cold enough to build ice for the ice rink. Preliminary cost of the unit and labor is about $320,000 and there will be other cost associated with the project, such as piping and other components which is why the amount of the request is for $400,000. Mr. Craig asked if the replacement of the park’s compressor part of the Parks Master Plan? Mrs. Reardon answered, yes it was.

Mrs. Mitchell reminded the committee that the City does make money from the North Park Ice Rink, so to replace the compressor is a good investment.

Craig moved, Davis seconded to recommend an ordinance to authorize the Mayor to enter into a contract for the replacement of the North Park Compressor. Standard emergency clause applies.

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of authorizing the Mayor to advertise for bids and award a contract for the WWPCP UV Disinfection Project.

REFERRED BY: City Engineer Ujvari REFERRED TO: Utilities and Finance Mr. Schneider explained that the current system is a chlorine gas system and they will convert to UV Disinfection. There is a health and safety risk with chlorine gas. The UV system ultimately improves the system at the plant. There is $2.5 million dollars in the budget and are asking for an additional $350,000 to cover ancillary items. The new system will be expandable. The plans have been approved by the EPA.

The project will take a year to be completely finished.

Cerra moved, Davis seconded to recommend an ordinance to authorize the Mayor to advertise for bids and award a contract for the WWPC Plant UV Disinfection Project. Standard emergency clause applies.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of the changes to the rates charged for sanitation service outside the City corporation limits. REFERRED BY: Director Siwierka REFERRED TO: Utilities & Finance

Mrs. Siwierka explained that there are about 2 dozen sanitation customers outside of the City. Those customers are subject to the 40% up charge, just like the water and sewer rates, so these rates need to be upgraded as well.

Cerra moved, Davis seconded to recommend authorizing an ordinance to the change the rates charged for sanitation service outside the City Corporation limits.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

5. The matter of considering Zero-Emissions Nuclear Resource (ZEN) Legislation, designed to preserve our State’s Nuclear Facilities. Ohioans for Clean Energy

REFERRED BY: Councilman Mark Craig REFERRED TO: Utilities Mr. Craig said this is information that was brought to Council from First Energy by Joe Faga. Mr. Craig stated that he is familiar with nuclear energy and the impact that it has on the energy industry. Mr. Craig invited Mr. Faga to speak on the matter. Mr. Faga introduced himself, address, 3265 Robin Ln., Lorain.

He thanked Mr. Craig and Council for inviting him to the meeting. He is there to provide information on ZEN Legislation. He passed out brochures with information. Mr. Faga read to the committee notes and information regarding the legislation. Many nuclear power plants, Davis Bessie Plant which is to the west of us and The Perry Plant which is to the east of us, are facing an uncertain future due to market rules that do not recognized the value that they provide. As of October 2017, 10 plants have been closed this year and 14 are faced with closing if they do not receive assistance. It’s important to have fuel diversity. Nuclear power is designed to run 24/7 and have an 18 -24 months of on-site fuel. New legislation was introduced in the Ohio House of Representatives on October 10, 2017 to help preserve the state’s nuclear plants. That legislation is called House Bill 381 and replaces House Bill 178. The new bill lowers the cost to minimize impact on customers. The cost to customers was reduced from $5.00 to $2.50. The legislation is expected to generate $180 million annually during the 12 year program. Ohio still imports some of it’s electricity from out of state resources. If these plants close that would result in increased rates for customers as new substations and transmission lines will have to be constructed. The facilities supply more than 4,300 instate jobs at the plants and through the businesses that they support.

Mrs. Mitchell asked Mr. Faga what specifically he is asking of the Committee. Mr. Faga said he is asking them to take action by signing up on the ZEN website. Once each person signs up online, it will automatically send letters to the state elected officials. If the legislation passes, it will enable the state to keep those plants up and running and save those 4,300 jobs in Ohio. The cost of electricity for individual residential customers will go up $2.50 per month for a 12 year period to keep the plants open.

Mrs. Siwierka said that she had gone to the NOPEC meeting and passed out additional information from NOPEC. Mr. Craig asked if Mr. Faga is looking for Council to pass a Resolution in support of the House Bill? Mr. Faga said that would be appreciated.

Mr. Craig made a motion to pass a Resolution indicating Elyria’s support of House Bill 381.

Mr. Tanner seconded that motion.

Mrs. Davis said that since she had just received the information she did not want to vote on the matter at this time. Mr. Craig agreed that was fair and asked to withdraw his motion and move to table it to the next meeting. Mr. Tanner concurred.

This matter was Tabled to the next Utilities Meeting.

6. The matter of creating an operations and maintenance plan to maintain safe and user-friendly conditions within the City.

REFERRED BY: Councilman Madison REFERRED TO: Utilities/Finance Mr. Madison introduced Mr. Marty Martinez who is a member of the Elyria Bicycling Advisory Committee. Also, in attendance is Sara Tilly of the Lorain County Health District, she and the Health District have been working on the concept of connectivity. Mr. Madison started with the fact that transportation is a problem throughout Lorain County. Looking at the core of the neighborhoods, it’s hard for children and families to get around. Six weeks ago Mr. Madison along with numerous others, did a professional development bike ride in the City of Elyria. They experienced what numerous families go through daily to get around the city. They rode the bike lanes and learned a lot. Mr. Madison said what he is asking of Council is not for them to take official action but to start the conversation on this matter, so that they can lay the ground work and how everyone can work together to solve these issues. How can we create the framework for discussion and identify the goals and objections and measure the work.

In 2013, Council as a body passed the Complete Street Resolution. How can we build on that work? Complete Street practices were adopted to allow the Engineering Department to continue to be creative. With the construction of Middle Ave., we were able to see some of the concepts of Complete Street practices. Now what needs to be looked at is; what is the operations plan for maintaining the bike pathways? Lorain County Metro Parks and the Lorain County Health District is working with connecting the dots. People who use bikes for their form of transportation have to use them in all kinds of weather. As a city, we are able to get additional funding from NOACA for these projects. There is additional funding that exists to maintain community bike pathways.

Mrs. Mitchell asked what is being asked of the committee. Mr. Madison said that he is asking if the City has an operations plan to maintain the bike lanes? Mr. Schneider shared that the City does not have an operations and maintenance plan to maintain the bikeways. Other things that were noticed from Ya Bikes is to make sure that the bike signs are clear. Some people thought that those bike lanes on Middle Ave were turn around spots for cars.

Mrs. Siwierka asked how the bike lane maintenance is different from the roadway maintenance? Mr. Madison gave that question over to Mr. Schneider. Mr. Schneider started by saying that there is not a dedicated funding source for the maintenance of the bike paths. Street funds possibly can be used. There are areas where the bike lanes are not in the roadway, but closer to the sidewalks and the City doesn’t have the proper equipment for that. There are different options for funding out there. Most of those things the City does but when the path is off the road way, how will the snow be removed from some of those bike paths that are close to residential houses. There are a lot of different bike lanes out there.

Sara Tilly, Lorain County Health District, 17455 Northwood Ave., Lakewood. Ms. Tilly stated that there are ‘on road’ bike infrastructure, where the bike is painted on the surface of the road, which means you can ride there safely. There are concerns in both; on road biking and bike paths. There are street sweeping and street plowing plans, but the bike lanes get left behind. The snow plow will plow the street and the snow will get thrown into the bike lane, obstructing the lane for riders. Also, leaves and debris that are pushed into the bike lanes can cause a hazard for riders. Realizing this is what the health district and bicycling community advocates for. With bicycling being a mode of transportation for many individuals, it also is a recreational sport. The LC Metro Parks does maintain their off-road facilities with scrubbers.

Mr. Craig said that there are several different plans in place already, he’s wondering if the bicycle committee can compile what we have already and see if it will need to be refined.

Mrs. Siwierka said that she has attended the Bicycle Committee Meetings and the City has been maintaining the bike lane signs throughout the city.

Mr. Breunig said that under state law bicyclists in Ohio have the same rights and responsibilities as motorists. And bicyclists that take to the road assume the risks of the road.

Mr. Breunig suggested that there is no reason that the snow plow can’t just plow all the way to the berm on Middle Ave., since it is part of the roadway anyway

.

Mr. Madison thanked Mr. Craig for his recommendations. There are a lot of different plans in place but it might take everyone getting together and getting feedback. He said they can also look into additional resources to help with connection points and there are National grants that can be applied for.

Mr. Madison brought up the issue of bike racks that will be addressed by Mr. Martinez.

Mr. Marty Martinez of 358 Beebe Ave., Elyria introduced himself and spoke to the committee. Mr. Martinez brought up designated bike routes. He said that Middle Ave., 2nd St. and 3rd Street are wonderful to bike on. He stated that when he rides on certain streets he has been cut off. He feels that the bike signs do help because it makes motorists more alert to bicyclists. As roads are fixed and bike lanes added, it helps, but if the road isn’t wide enough, at least having the bike signs and symbols make the motorists aware. If a designated bike route is on a side walk and not maintained it’s a safety hazard for the bicyclists. If a pot hole in a bike lane is called in, our crews will fill it. The upcoming plans for the Elyria Bicycle Committee is still in the discussion stage, but it’s broken down by; education, encouragement, engineering, access, enforcement, evaluation, bike rack installation, bike maps, bike to work day, city bike event, weekly rides, neighborhood classes and city and family bike events. Mr. Martinez thanked the committee.

Mr. Madison asked for this matter to go in pending items and over the next couple weeks/months they can work with the administration and engineering department to start to provide resolutions of support or guidance.

 

 

Craig moved, seconded by Cerra to adjourn the meeting at 7:50 P.M. MOTION CARRIED

 

 

Submitted by,

 

Colleen Rosado, Secretary

 

EVENT: Mon. Nov. 6, 2017 - Mon. Nov. 6, 2017

Nov 6, 2017 Council Meeting Agenda

Posted on November 6, 2017 at 9:31 am

YOU ARE HEREBY NOTIFIED THAT THE FOLLOWING LEGISLATION

WILL BE CONSIDERED AT THE REGULAR COUNCIL MEETING

MONDAY, NOVEMBER 6, 2017

RESOLUTIONS–FIRST READING

  1. RESOLUTION NO. R2017-

A RESOLUTION OF OPPOSITION TO OHIO HOUSE BILL 49.

  1. RESOLUTION NO. R2017-

A RESOLUTION DIRECTING THE CLERK OF ELYRIA CITY COUNCIL TO NOTIFY THE LORAIN COUNTY AUDITOR TO REMOVE LOT MOWING CHARGE FROM THE TAX DUPLICATE, AND DECLARING AN EMERGENCY.

  1. RESOLUTION NO. R2017-

A RESOLUTION APPOINTING THREE (3) MEMBERS TO THE BOARD OF REVIEW – MUNICIPAL INCOME TAX, PURSUANT TO ELYRIA CODIFIED ORDINANCES SECTION 191.13, AND DECLARING AN EMERGENCY.

ORDINANCES–FIRST READING

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING CHAPTER 734, ENTITLED MEDICAL MARIJUANA LICENSING, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING SECTION 1125.61.1, ENTITLED MEDICAL MARIJUANA ENTITY, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING SECTION 1137.07, ENTITLED MEDICAL MARIJUANA FACILITIES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING SECTION 1160.04 (E), ENTITLED CONDITIONALLY PERMITTED USES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING SECTION 1164.04 (E), ENTITLED CONDITIONALLY PERMITTED USES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING SECTION 1166.04 (E), ENTITLED CONDITIONALLY PERMITTED USES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO APPLY TO BLOOMBERG PHILANTHROPIES, AND ACCEPT, IF OFFERED, A BLOOMBERG MAYOR’S CHALLENGE GRANT.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A LETTER OF ENGAGEMENT WITH WALTER/HAVERFIELD IN REGARDS TO JOINT REPRESENTATION OF THE CITY OF ELYRIA AND THE REGIONAL INCOME TAX AGENCY, TO COMMENCE LITIGATION ON BEHALF OF THE CITY OF ELYRIA CHALLENGING THE LEGALITY OF OHIO H.B. 49.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE ELYRIA CITY FINANCE DIRECTOR TO EFFECT A DONATION FROM THE ELYRIA CITY DEMUTUALIZATION FUND TO THE ELYRIA COMMUNITY IMPROVEMENT CORPORATION FOR THE PURPOSE OF CREATING GAP FINANCING LOAN FUND, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY AN UNENCUMBERED BILL FOR THE YEAR 2016 TO THE OHIO STATE HIGHWAY PATROL FOR LEADS.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING ORDINANCE NO. 2017-30, KNOWN AS THE “2017 PERMANENT APPROPRIATIONS ORDINANCE,” TO CHANGE FUNDS IN VARIOUS ACCOUNTS.

EVENT: Thu. Nov. 30, 2017 - Thu. Nov. 30, 2017

Nov 6, 2017 Council Meeting Minutes

Posted on November 30, 2017 at 9:59 am

Minutes Approved November 6, 2017

Regular Council Meeting

Elyria City Council

  1. CALL TO ORDER

The regular meeting of Elyria City Council was called to order on November 6, 2017 at 7:00 P.M. by President Lotko. President Lotko opened the meeting with a moment of reflection and it was followed by the Pledge of Allegiance to the Flag of the United States of America led by Cub Scout Pack 133.

  1. ROLL CALL: COUNCIL MEMBERS

PRESENT: Callahan, Cerra, Baird, Stewart, Jessie, Craig, Madison, Tanner, Lotko, Davis

ABSENT: Mitchell

Tanner moved, Stewart seconded to excuse the absent of Mrs. Mitchell for the November 6, 2017 Council Meeting.

MOTION CARRIED

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Engineer Ujvari, Police Chief Whitely, Fire Chief Benton, Parks & Rec Dir. Bowman, Asst. Engineer Schneider, Council Clerk Bullocks

OTHERS ABSENT: None

  1. PUBLIC HEARINGS: None
  2. APPROVAL OF MINUTES:

Stewart moved, Baird seconded that the Regular Meeting Minutes of October 16, 2017 to be approved as printed.

MOTION CARRIED

  1. REMARKS AND REPORTS OF CITY OFFICIALS:

Mayor Brinda: Mayor Brinda introduced Carrie Reardon, the new Parks & Rec Director. Ms. Reardon introduced herself and gave a brief bio.

Mayor Brinda gave her time to representatives from Carnegie Management and Development Corp., Makovich & Pusti Architects, Inc. and Great Lakes Economic Development Partners. They presented a power point, copy attached herewith and designated as Exhibit “A”.

Safety Service Director Siwierka: Mrs. Siwierka stated that CSX plans on track maintenance which will require closing railroad crossings for a few days at a time.

Finance Director Pileski: Mr. Pileski has asked Council refer to the Finance Committee of Council the matter of reimbursing the General Fund from the Water Fund.

 

  1. REMARKS AND REPORTS OF CITY OFFICIALS: Continued

Law Director Serazin: Mr. Serazin stated the agenda items four (4) through (9) deal with medical marijuana issues and he would be happy to answer any questions.

Engineer Ujvari: Mr. Ujvari’s report is attached herewith, made a part thereof and designated as Exhibit “B”.

Police Chief Whitely: No Report

Fire Chief Benton: Chief Benton’s report is attached herewith, made a part thereof and designated as Exhibit “C”.

ASSD Brubaker: No Report

Parks Rec Director Bowman: Mrs. Bowman’s report is attached herewith, made a part thereof and designated as Exhibit “D”.

  1. PRESIDENT’S REFERRALS AND REMONSTRANCES:
  2. The matter of amending the ECO 1127.05 (A) to add up to 3 alternates to be placed on the Board of Zoning Appeals.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development

  1. The matter of a Conditional Use Permit request for property located at 500 W. 3rd Street.

REFERRED BY: Pirhl

REFERRED TO: Planning Commission/Community Development

  1. The matter of creating Chapter 734, Entitled Medical Marijuana Licensing.

REFERRED BY: Asst. Law Dir. Breunig

REFERRED TO: Community Development

  1. The matter of authorizing the Safety Service Director to donate forfeited and unclaimed bicycles to Bike, Elyria.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Finance

  1. The matter of a request to reduce building permit fees for the Elyria City Schools construction projects.

REFERRED BY: Mayor Brinda

REFERRED TO: Finance

  1. The matter of a change order on Phase 1 of the Water Meter Replacement Program.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Finance

  1. The matter of issuing notes for various sanitary sewer projects.

REFERRED BY: Finance Director Pileski

REFERRED TO: Finance

  1. PRESIDENT’S REFERRALS AND REMONSTRANCES: Continued
  2. The matter of opposition to House Bill No. 49

REFERRED BY: Finance Director Pileski

REFERRED TO: Finance

  1. The matter of ODOT’s two (2) bridge painting projects.

REFERRED BY: Engineer Ujvari

REFERRED TO: Utilities

  1. The matter of changes to the current water rules, Section 939 of ECO.

REFERRED BY: SSD Siwierka

REFERRED TO: Utilities

  1. The matter of amending Ord. No. 2017-112.

REFERRED BY: SSD Siwierka

REFERRED TO: Utilities

  1. The matter of Change Order #2 and final for the reconstruction of Hampton Dr.

REFERRED BY: Engineer Ujvari

REFERRED TO: Utilities

  1. The matter of a request for several easements for the construction of the bike path in Cascade and Elywood Parks.

REFERRED BY: Engineer Ujvari

REFERRED TO: Utilities

  1. The matter of water and sanitary sewer rates adjustments.

REFERRED BY: Engineer Ujvari

REFERRED TO: Utilities/Finance

  1. The matter of creating an operations and maintenance plan to maintain the safety and user-friendly conditions in the City.

REFERRED BY: Councilman Madison

REFERRED TO: Utilities/Finance

  1. PETITIONS–COUNCIL MEMBERS: None
  2. PETITIONS-LOBBY: None
  3. REPORTS OF STANDING AND SPECIAL COMMITTEES: None

 

 

 

 

 

 

 

  1. RESOLUTIONS–FIRST READING:
Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

RESOLUTION NO. R2017 – 20

A RESOLUTION OF OPPOSITION TO OHIO HOUSE BILL 49.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

RESOLUTION NO. R2017 – 21

A RESOLUTION DIRECTING THE CLERK OF ELYRIA CITY COUNCIL TO NOTIFY THE LORAIN COUNTY AUDITOR TO REMOVE LOT MOWING CHARGE FROM THE TAX DUPLICATE, AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

RESOLUTION NO. R2017 – 22

A RESOLUTION APPOINTING THREE (3) MEMBERS TO THE BOARD OF REVIEW – MUNICIPAL INCOME TAX, PURSUANT TO ELYRIA CODIFIED ORDINANCES SECTION 191.13, AND DECLARING AN EMERGENCY.

 

 

 

 

 

  1. RESOLUTIONS–FIRST READING: Continued

Stewart moved, Baird seconded to consider without benefit of referral or committee report.

MOTION CARRIED

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring it an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

  1. RESOLUTIONS–SECOND READING: None
  2. RESOLUTIONS–THIRD READING: None
  3. ORDINANCES–FIRST READING:
Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-149

AN ORDINANCE CREATING CHAPTER 734, ENTITLED MEDICAL MARIJUANA LICENSING, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Callahan moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 9

NAY: 0 NAY: 1(Tanner)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

 

 

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING: Continued
Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-150

AN ORDINANCE CREATING SECTION 1125.61.1, ENTITLED MEDICAL MARIJUANA ENTITY, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Callahan moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-151

AN ORDINANCE CREATING SECTION 1137.07, ENTITLED MEDICAL MARIJUANA FACILITIES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Callahan moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 9

NAY: 0 NAY: 1(Tanner)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-152

AN ORDINANCE CREATING SECTION 1160.04 (E), ENTITLED CONDITIONALLY PERMITTED USES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

 

  1. ORDINANCES–FIRST READING: Continued

Callahan moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 9

NAY: 0 NAY: 1(Tanner)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-153

AN ORDINANCE CREATING SECTION 1164.04 (E), ENTITLED CONDITIONALLY PERMITTED USES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Callahan moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-154

AN ORDINANCE CREATING SECTION 1166.04 (E), ENTITLED CONDITIONALLY PERMITTED USES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Callahan moved, Cerra seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

 

 

 

  1. ORDINANCES–FIRST READING: Continued
Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-155

AN ORDINANCE AUTHORIZING THE MAYOR TO APPLY TO BLOOMBERG PHILANTHROPIES, AND ACCEPT, IF OFFERED, A BLOOMBERG MAYOR’S CHALLENGE GRANT.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-156

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A LETTER OF ENGAGEMENT WITH WALTER/HAVERFIELD IN REGARDS TO JOINT REPRESENTATION OF THE CITY OF ELYRIA AND THE REGIONAL INCOME TAX AGENCY, TO COMMENCE LITIGATION ON BEHALF OF THE CITY OF ELYRIA CHALLENGING THE LEGALITY OF OHIO H.B. 49.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-157

AN ORDINANCE AUTHORIZING THE ELYRIA CITY FINANCE DIRECTOR TO EFFECT A DONATION FROM THE ELYRIA CITY DEMUTUALIZATION FUND TO THE ELYRIA COMMUNITY IMPROVEMENT CORPORATION FOR THE PURPOSE OF CREATING GAP FINANCING LOAN FUND, AND DECLARING AN EMERGENCY.

 

 

 

 

  1. ORDINANCES–FIRST READING: Continued

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

Mr. Craig stated he was struggling to see how this is an emergency. They should give the ordinance three readings before voting on this. There is plenty of time to make sure they are certain it is a project that will move forward. Mr. Baird stated that he services on the CIC Board and he does understand Mr. Craig’s concern. But he said the project will be a good addition to the City. The CIC wants to be ready for everything to go and move forward. If it doesn’t work, then it could go for other situations. The sooner they move, the better. They want to make it smoother. Mr. Madison stated that he is concerned on the financial side. He asked what was the recovery plan in order to move forward if the project doesn’t go through. There was discussion between Mayor Brinda, Mr. Serazin, Mr. Craig, Mr. Madison and Mr. Baird.

SUSPENSION: PASSAGE: EMERGENCY

AYE: 8 AYE: 8 AYE: 8

NAY: 2 (Craig, Madison) NAY: 2 (Craig, Madison) NAY: 2 (Craig, Madison)

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED MOTION FAILED

(No emergency)

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-158

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY AN UNENCUMBERED BILL FOR THE YEAR 2016 TO THE OHIO STATE HIGHWAY PATROL FOR LEADS.

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-159

AN ORDINANCE AMENDING ORDINANCE NO. 2017-30, KNOWN AS THE “2017 PERMANENT APPROPRIATIONS ORDINANCE,” TO CHANGE FUNDS IN VARIOUS ACCOUNTS.

 

 

 

 

 

  1. ORDINANCES–FIRST READING: Continued

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 (Mitchell) ABSENT: 1 (Mitchell)

MOTION CARRIED MOTION CARRIED

  1. ORDINANCES–SECOND READING: None
  2. ORDINANCES–THIRD READING: None
  3. COMMITTEE CALLS:

COMMUNITY DEVELOPMENT 11/13/17 6:00 P.M. All Referred Items Council Chambers w/Law Director, SSD, Engineer, Bldg. Insp.

FINANCE 11/13/17 6:10 P.M. All Referred Items Council Chambers w/Mayor, Auditor, Law Director, SSD, Engineer

STRATEGIC PLANNING 11/20/17 Immediately following Council All Referred Items Council Chambers W/ Mayor, Safety Service Director, Auditor, Solicitor, Engineer

  1. MISCELLANEOUS AND UNFINISHED BUSINESS:

President Lotko stated that there will be a Special Council meeting on November 13, 2017 at 7:00 P.M. for sanitation rates.

Mr. Stewart wished every good luck tomorrow.

  1. ADJOURNMENT:

Baird moved, Stewart seconded to adjourn the Council Meeting at 8:25 P.M.

MOTION CARRIED

Forrest L. Bullocks Michael J. Lotko, III

Clerk of Council President of Council

EVENT: Wed. Nov. 8, 2017 - Wed. Nov. 8, 2017

Nov 8, 2017 Utilities Committee Meeting Agenda

Posted on November 8, 2017 at 3:41 pm

11/8/17

UTILITIES, SAFETY & ENVIRONMENT

REVISED AGENDA

WEDNESDAY, NOVEMBER 8, 2017

Committee Chair: Donna Mitchell 6:00 P.M.

  1. Approval of the 9/27/2017 Utility Committee Meeting Minutes.
  2. 2. The matter of a request for several easements for the construction of the bike path in Cascade and Elywood Parks.

REFERRED BY: SSD Siwierka REFERRED TO: Utilities

  1. 3. The matter of ODOT’s two (2) bridge painting projects.

REFERRED BY: Engineer Ujvari REFERRED TO: Utilities

  1. 4. The matter of changes to the current water rules, Section 939 of ECO.

REFERRED BY: SSD Siwierka REFERRED TO: Utilities

  1. 5. The matter of amending Ord. No. 2017-112. (Elyria Public Utilities Rules)

REFERRED BY: SSD Siwierka REFERRED TO: Utilities

  1. 6. The matter of Change Order #2 for 2017 Concrete Street Resurfacing Program

REFERRED BY: Engineer Ujvari REFERRED TO: Utilities

  1. The matter of considering Zero-Emissions Nuclear Resource (ZEN) Legislation, designed to preserve our State’s Nuclear Facilities. Ohioans for Clean Energy

REFERRED BY: Councilman Mark Craig REFERRED TO: Utilities

* 8. The matter of water and sanitary sewer rate adjustments.

REFERRED BY: Engineer Ujvari REFERRED TO: Utilities/Finance * (Removed from Agenda per Engineer Ujvari)

  1. 9. The matter of creating an operations and maintenance plan to maintain safe and user-friendly conditions within the City.

REFERRED BY: Councilman Madison REFERRED TO: Utilities/Finance

  1. The matter of an agreement with Republic Services for removal of mixed recycled glass.

(Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017)

REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance

  1. The matter of Sanitation Rate increase for 2018 (Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017) REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance
  1. The matter of authorizing the Mayor to advertise for bids and enter into a contract for Tree Lawn Tree Service. (Tabled – Apr. 24, 2017)

REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance

 

 

__________________________________________________________________________________

Other Pending Items

  1. The matter of authorizing a comprehensive review of overweight vehicles coming into the City.

REFERRED BY: Law Director Serazin (tabled 7/22/15 to the August meeting–tabled)

  1. The matter of amending 932.16 to include modification of membership and meeting date/time. REFERRED BY: SSD Siwierka
  2. The matter of Phase 2 of the 2017 Street Resurfacing Program. Tabled 3/15/17
  3. The matter of authorizing the Mayor to advertise for bids and enter in a contract for the purchase of tree lawn tree services.

w/ Finance (tabled, awaiting rate study to be completed) REFERRED BY: SSD Siwierka

  1. The matter of a policy change for water services to mobile home parks. (Tabled 5/31/17) REFERRED BY: SSD Siwierka
  2. 6. The matter of approving an Ordinance authorizing the Mayor to approve replacing Light Bulbs on State Route 57 to LED Bulbs. (Tabled by Utilities Chair 9/12/17) (Utilities and Finance) REFERRED BY: Safety Service Director Siwierka
  3. The matter of a request for a resolution to pursue a noise impact study and noise mitigation for residents living adjacent to the Ohio Turnpike. REFERRED BY: 4th Ward Council, Mark Craig (Tabled by Utilities Chair 9/27/17) (to go back to table 10/25/17)

z:Utilities Agenda Nov 8, 2017

EVENT: Thu. Nov. 30, 2017 - Thu. Nov. 30, 2017

Nov 8, 2017 Utility Meeting Minutes

Posted on November 30, 2017 at 8:50 am

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Utilities, Safety & Environment Committee held a meeting on Wednesday,

November 8, 2017 at 6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Mitchell, Members Davis, Tanner, Cerra ABSENT: Craig

OTHERS PRESENT: SSD Siwierka, City Engineer Ujvari, Assistant Engineer Schneider,

Assistant Law Director Breunig, Sanitation Dept. Supervisor Eye, Utilities Superintendent Connor, WWPC Superintendent Korzan

BUSINESS OF THE UTILITY, SAFETY & ENVIRONMENT COMMITTEE MEETING

1. Approval of the 9/27/2017 meeting minutes.

Cerra moved Tanner seconded to approve the 9/27/2017 meeting minutes.

MOTION CARRIED

2. The matter of a request for several easements for the construction of the bike path in Cascade and Elywood Parks.

REFERRED BY: SSD Siwierka REFERRED TO: UtilitiesUnder the lease agreement that Elyria has with Lorain County Metro Parks, a bike path is to be put in throughout Cascade Park which will connect to the path that is already there and continue to the path on West River and will continues north from there. The easement has to come through the City because Elyria still owns the land, though it’s leased to the Metro Parks for the next 50 years. An ordinance is needed for the easement to be granted by the City. The project needs to begin as soon as possible, so that it’s finished by Spring 2018.

Jim. Ziemnik, Lorain County Metro Parks Director, 12882 Diagonal Rd., LaGrange. Mr. Ziemnik explained that Federal Highway Funds will be paying for the trail. ODOT is the administrator of those funds.

Cerra moved, Tanner seconded to recommend an ordinance to authorize the Mayor to enter into an easement agreement for the bike paths in Cascade Park.

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of a request for a resolution to pursue a noise impact study and noise mitigation for residents living adjacent to the Ohio Turnpike. REFERRED BY: 4th Ward Council, Mark Craig

This wasn’t on the agenda, but residents from the Overbrook area are in attendance at the meeting and the Utility Chair chose to entertain a discussion on this matter.

Mr. Ujvari said he has been in communication with the Ohio Turnpike and ODOT. A message that he recently received from ODOT has indicated that they do not manage the Turnpike noise walls. There are no Turnpike mitigation funds available at this time for this kind of issue. At the last meeting that Mr. Ujvari had with the Turnpike, they indicated that ODOT was taking care of the noise walls. The biggest issue is lack of funding. ODOT is saying that the cost is somewhere at 1.8 million dollars per mile. He said that he asked for an initial survey by ODOT and they have not responded.

* Matthew Jagielski of 276 Overbrook Road spoke to the committee about the noise from the Turnpike stating that it is just getting worse. He said he and other residents made the petition in June 2016.

Mr. Jagielski said that the residents of Overbrook don’t want to be neglected any longer. The Turnpike is making the money. It’s very hard to live with the noise.

* Douglas McDonald of 416 Overbrook Road reminded to the committee that the group of people that are having these issues are Elyrians. Mr. McDonald stated that in 2008 the Turnpike Commission had authorized a pilot project and agreed to put up a couple sample barriers. At that time Elyria had 8 areas that were considered noise sensitive along the Turnpike and 300 homes were identified. Mr. McDonald said that he and other residents have come before Council periodically over the years. He has a file that goes way back to when Allan Zeleski was our State Senator our Governor was Governor Voinovich. That is when they started writing letters about the noise issue. Mr. McDonald went on to say that the issue is just gotten to be one of those daily irritating things that has only gotten worse as traffic volumes have increased. Other Turnpike authorities have done these kinds of projects. Mr. McDonald feels the Turnpike Commission needs to step up and he is just asking for City support through Council that steps be taken that would lead down the path of mitigation.

Mrs. Mitchell stated that they will keep trying, we can keep bugging the Turnpike to see if they would at least be willing to do a survey. Mr. Tanner suggested that the City Law Director contact our State Representatives regarding the issue.

* Eileen Stanic of 275 Overbrook Road came forward to speak to the committee. Ms. Stanic thanked Council for hearing their concerns. In addition to the noise they have seen an increase in the amount of pollution from the Turnpike as a result of the increased traffic. That has resulted in the residents to not be able to open their windows, which is an additional concern. Ms. Stanic wondered if the City could reach out to other communities who currently have noise barriers along the Turnpike, such as North Olmsted, which has a barrier past Stearns Road.

Mrs. Mitchell thanked those residents.

No motion was made on this matter.

3. The matter of ODOT’s two (2) bridge painting projects.

REFERRED BY: Engineer Ujvari REFERRED TO: UtilitiesThis is a request from ODOT to conduct painting on Route 113. The bridges that go over Adams St. and Bell Ave. This is a routine program. There is no cost the City.

Davis moved, Cerra seconded to recommend authorizing the Mayor to enter into an agreement with ODOT to perform bridge painting on Rt. 113 over the CSX railroad and over Adams & Bell within the City limits.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of changes to the current water rules, Section 939 of ECO.

REFERRED BY: SSD Siwierka REFERRED TO: UtilitiesMrs. Siwierka explained the change is for mobile and modular home parks. They want to have a new rule that will establish that all mobile home parks are master metered. They have a number of reasons for this new rule; 1. If a customer doesn’t pay the City cannot turn the water off, because it’s on private property. 2. Residents move in and out frequently. Once the master meter is read, the mobile home park will be responsible to bill their residents.

Tanner moved, Cerra seconded to recommend an ordinance to allow master metering systems for mobile and modular home parks to go into effect July 2018.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of amending Ord. No. 2017-112. (Elyria Public Utilities Rules)

REFERRED BY: SSD Siwierka REFERRED TO: UtilitiesMrs Siwierka explained that the new rules that have been approved to go into effect January 1, 2018 need to be delayed another year. The rules are; 1.The minimum bill (which will stay in place). 2. Homestead rate (which will stay in place). 3. A readiness to serve, which has not been implemented yet. It was for fees for credit charges, currently we currently do not charge fees for those services.

Tanner moved, Davis seconded to recommend an ordinance to amend ordinance no. 2017-112 to defer enactment of water rules and regulations to become effective Jan. 1, 2019.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

6. The matter of Change Order #2 for 2017 Concrete Street Resurfacing Program

REFERRED BY: Engineer Ujvari REFERRED TO: UtilitiesMr. Ujvari explained that the City had discovered that some of the projects in the concrete resurfacing program were done not properly. They discovered that there was no base under the concrete. To have those projects corrected they had to remove the sub service material and put in a select grade material. Mr. Ujvari apologized to the committee and to Council. He said that this money has already been expended, the work is complete, the contractor has already been paid. We cannot go back to the contractor and say ‘we’re not going to pay’. In other words the work was not completed properly and unfortunately the city has no recourse.

Cerra moved, Davis seconded to recommend an ordinance authorizing the Mayor to enter into change-order #2 with DL Smith Concrete for street resurfacing program in amount of $49,730.09

MOTION CARRIED COMMITTEE REPORT WRITTEN 

7. The matter of considering Zero-Emissions Nuclear Resource (ZEN) Legislation, designed to preserve our State’s Nuclear Facilities. Ohioans for Clean Energy

REFERRED BY: Councilman Mark Craig REFERRED TO: UtilitiesThis matter was tabled to a later date.

* 8. The matter of water and sanitary sewer rate adjustments.

REFERRED BY: Engineer Ujvari * (Removed from Agenda per Engineer Ujvari)

9. The matter of creating an operations and maintenance plan to maintain safe and user-friendly conditions within the City.

REFERRED BY: Councilman Madison REFERRED TO: Utilities/FinanceThis matter was tabled to a later date.

10. The matter of an agreement with Republic Services for removal of mixed recycled glass.

(Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017)

REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance This matter has been discussed at previous meetings. Mrs. Siwierka explained that Republic Services will have to begin to charge the City to haul away mixed colored glass from recycling. There is no market for mixed colored glass in this area, therefore Republic has to pay $24.75 per ton to haul it away and in turn has to charge the City for that service.

Mr. Eye wanted to help clear up confusion with the glass issue. Residents have asked if they should throw it in the regular garbage. Mr. Eye said the glass should continue to be disposed of in the recycling container. The cost is still less for the glass to be removed from the recycling instead of the garbage.

Davis moved, Cerra seconded to recommend an ordinance authorizing the Mayor to enter into

an agreement with Republic Services for removal of mixed recycled glass.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

11. The matter of Sanitation Rate increase for 2018 (Tabled – Sept. 18, 2017) (Discussed at Strategic Planning – Oct. 2, 2017) REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance

Mrs. Siwierka said that the rates will go up 90 cents in 2018, 92 cents in 2019 and 96 cents in 2020.

This matter will also be discussed at full council.

Cerra moved, Davis seconded to recommend an ordinance to increase the sanitation rates for 2018, 2019 and 2020 for regular service and homestead rate service to be effective with the first full billing cycle after January 1, 2018.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

12. The matter of authorizing the Mayor to advertise for bids and enter into a contract for Tree Lawn Tree Service. (Tabled – Apr. 24, 2017)

REFERRED BY: SSD Siwierka REFERRED TO: Utilities/Finance Mrs. Siwierka said this item has been pending with the sanitation rate study. She reminded the committee that tree service is for tree lawn trees. The current contract with Eco Tree Service will expire Dec. 31st. The trees that are serviced are trees that the City doesn’t have the capability to take care of because they are too large, too close to wires, damaged, hazardous trees or other reasons. The contract is already factored into the sanitation rates. The total cost of tree lawn service is $300,000 which covers the cost for the forester, tree service and equipment. Mr. Eye said that in 2017 a total of 651 trees were pruned by the City or the tree service and 210 trees removed.

Davis moved, Cerra seconded to recommend an ordinance authorizing the Mayor to advertise for bids and enter into a contract for 2 years beginning January 1, 2018 and ending December 31, 2019 to be paid from the Sanitation Account, Operations and Maintenance Fund.

MOTION CARRIED COMMITTEE REPORT WRITTENBefore the meeting adjourned, Mr. Ujvari told the committee that he appreciates all the support and cooperation that he’s received from the committee and he thanked everyone.

Cerra moved, seconded by Davis to adjourn the meeting at 7:20 P.M. MOTION CARRIED

 

 

Submitted by,

 

Colleen Rosado, Secretary