EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 27, 2017 Finance Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office.

TO THE HONORABLE COUNCIL OF THE CITY OF ELYRIA, OHIO:

The Finance Committee held a meeting on Monday, November 27, 2017 at 6:15 P.M. in Council Chambers.

PRESENT: Committee Chair Stewart, Members Tanner, Madison, Baird, Absent: Lotko

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

1. Approval of the November 13, 2017 Finance Meeting Minutes.

Baird moved and Madison seconded to approve the minutes of the November 13, 2017 Finance Committee Meeting. MOTION CARRIED

2. The matter of amending Chapter 165.04 (14) from two (2) personal days to seven (7) days.

REFERRED BY: SS Director Siwierka (This matter was tabled on 11/27/17 and to be put in pending items).

3. The matter of establishing a rental fee and amending the fee ordinance for the use of Pioneer Plaza. REFERRED BY: Parks Director Bowman

Mrs. Reardon explained that the Department wants to have some fees in place for usage of Pioneer Plaza.

Baird moved, Madison seconded to recommend an ordinance to amend the Parks & Rec fee ordinance #2016-69 to establish a rental fee for the use of Pioneer Plaza.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of waiving any Elyria Building Permit Fees for demolition or construction for projects 2018 through 2020 in any City Parks REFERRED BY: Parks Director Bowman

Mrs. Reardon said that this would be a continuation of what is already in place.

Baird moved, Madison seconded to recommend to waive Building permit fees for any construction or demo projects in any City Parks during the years 2018 through 2020.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of authorizing the Mayor to enter into a loan agreement through the Division of Environmental and Financial Assistance (DEFA) for the SSO/CSO/WWPCP Wet Weather Program. REFERRED BY: City Engineer Ujvari

Mr. Schneider explained this issue that the Division of Environmental and Financial Assistance is a division of the EPA for a zero interest loan of up to 13 million dollars. It will be used to complete some long term control projects on the Waste Water side. The funds are needed to keep projects moving forward. Mr. Madison asked what the breakdown is by year? Mr. Schneider said it typically is a 3 year period and we can use the money as we see fit. Though there are strings attached to some funds.

Mr. Pileski asked if the loan agency will pay the contractor directly? Mr. Schneider said yes, that is the intent. Mr. Pileski said that he would still need the information of all the payments that are paid by them so that he can record on the City’s books.

Madison moved, Baird seconded to authorize the Mayor to enter into a loan agreement through DEFA for the WWPCP Wet Weather Program at 0% interest for up to 30 years.

MOTION CARRIED COMMITTEE REPORT WRITTEN6. The matter of completing the installation of the new phone system in the Fire Department, Parks and Rec Department and all City Hall offices.

REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the IT Department has been replacing all City wide phone systems. A list of all the departments and the annual savings for each department has been distributed. The balance that needs to be paid to complete the job is $91,560 which they are asking to be paid out of the Issue 6 money. When the project is completely finished it will reflect an annual savings of $69,501.00.

Mr. Madison asked where the initial cost of the project was paid from. Mr. Farrell said that costs for different departments came from a number of different funds. Majority was out of the enterprise funds.

Baird moved, Madison seconded to recommend authorizing to pay the balance of $91,560.84 for the phone system for the EFD, Parks Dept and all City Hall offices to be paid from Issue 6 monies.

MOTION CARRIED COMMITTEE REPORT WRITTEN7. The matter of updating Chapter 192 of the Elyria Codified Ordinances, which has been made necessary by the Ohio General Assembly’s passage of House Bill 49.

REFERRED BY: Law Director’s Chief of Staff Deery

Mr. Serazin explained that House Bill 49 forces the City to change it’s tax code. No rates will change, no internal procedures will change. It’s a technical amendment. Mr. Serazin asked the Council pass this and suspend the rules.

Mr. Pileski stated that a law suite has been filed by numerous cities to get an injunction on HB 49.

Mr. Serazin said this has to be passed by January 31st if the injunction doesn’t get granted.

Baird moved, Madison seconded to authorize an ordinance for the matter of updating Chapter 192 of the Elyria Codified Ordinances, which is necessary because of the passage of House Bill 49.

MOTION CARRIED COMMITTEE REPORT WRITTEN8. The matter of part-time/seasonal salary ordinance for the purpose of eliminating and adjusting certain salary steps and adding certain job grades to remain in compliance with the State of Ohio minimum wage. REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the part-time or seasonal employees’ hourly rates that have steps below $8.30, those steps will be eliminated. And new grades on the higher pay scale for those employees that come back from year to year.

Madison moved, Baird seconded to recommend an ordinance amending the salary ordinance for seasonal and part time employees to remain in compliance with the state minimum wage.

MOTION CARRIED COMMITTEE REPORT WRITTEN9. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at 113 Timber Ridge Dr. REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this property at 113 Timber Ridge is an unusual situation because the City charges them for sewer charges and sanitation collection, but the resident get his water from Lorain County Rural Water. Therefore, when the customer is delinquent on payments, the water service cannot be turned off and sewer can’t be turned off either. We have stopped his sanitation collection. But the current outstanding bill on the account is in access of $670.06 and there has not been payment since June. Several attempts have been made to collect payment, all of which have failed. The recommendation by the dispute resolution board is that this bill be moved to the tax duplicate, the customer is aware of the decision.

Baird moved, Madison seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN10. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at Waters Edge Apartment Complex; 1306, 1308, 1310 and 1312 East Avenue.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this is a similar situation. The owner of these 4 apartment buildings, that have about 20 units in each building, has not paid the water bills since May. Numerous attempts have been made to collect payment all of which have failed. The water service cannot be turned off because the tenants are paying their water charges in their rent, but the owner is not paying the City for the water. Mrs. Conner has spoken to the owner of the property and the apartment caretaker multiple times. It came before the dispute resolution board and the decision was to move it to the Lorain County Auditor’s office to be added to the property’s tax duplicate. The amount that is currently due is $42,794.21. Mr. Baird asked if there will ever be any home of the City ever getting paid. Mr. Serazin said that bill sits on the property tax as a lien until it tries to get transferred. Mrs. Siwierka wanted it noted that there are multiple units in each building and the bills range from $5,000 to $20,000 per building. Also, the property has agreed to payment plans but has not followed through with those.

Madison moved, Baird seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN11. The matter of approving Amendment No. 1 for the Water and Sanitary Sewer Rate Study.

REFERRED BY: Engineer Ujvari

Mr. Schneider explained that they are asking for approval of Amendment No. 1 with Black & Veatch in an additional amount of $65,250 for water and sanitary sewer rate study. The reason for the additional funds is as a part of the long term negotiations and the long term control plan, additional work was performed by Black & Veatch above and beyond their original scope of services for the rate study and is also for future negotiations as well, which are still not complete. Mr. Madison asked what the initial scope of work is for this project. Mr. Schneider said it’s to look at the water & sewer rates. The EPA has brought in additional requests throughout the process and that is where the additional amounts come from. The rate study is an ongoing process.

Baird moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 of the water and sanitary sewer rate study

MOTION CARRIED COMMITTEE REPORT WRITTEN12. The matter of approving Amendment No. 1 for the City of Elyria Capacity, Management, Operation and Maintenance Plan (CMOM). REFERRED BY: City Engineer Ujvari

Mr. Schneider explained that this is similar to the previous matter. Burgess & Niple were hired to perform a CMOM for the Waster Water Collection System. As part of their scope of service, a majority of the amount of this amendment is for future negotiations with the EPA.

They asking for approval for the Mayor to enter into amendment no. 1 for an additional $28,500.00.

Tanner moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 for Capacity, Management, Operation and Maintenance Plan with Burges & Niple, Inc.

MOTION CARRIED COMMITTEE REPORT WRITTEN13A. The matter of approval and acceptance of the collective bargaining agreement with the FOP Supervisors and authorizing a change to the salary ordinance.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka said the FOP Supervisors represent about 20 officers. This is the last contract to be settled. Mrs. Siwierka passed out 2 sheets; one that shows the wages and one that shows the changes within the contract. Everyone also received a redline copy of the proposed contract that shows changes.

Baird moved, Tanner seconded to recommend an ordinance authorizing the Mayor to sign a collective bargaining agreement with FOP Supervisors.

MOTION CARRIED COMMITTEE REPORT WRITTEN13B. The matter of approval and acceptance of the FOP Supervisors Contract and amending the salary Ordinance to increase wages. REFERRED BY: SS Director Siwierka

Mr. Farrell said that there are 2 separate salary ordinances that require an amendment. One for the FOP Supervisors and there is one Captain who is paid out of Chapter 165, non-bargaining classified. The rates are the same.

Baird moved, Madison seconded to recommend an ordinance to amend the salary ordinance to increase wages for the FOP Supervisors and Notary Administrative Captain that is covered by Chapter 165.

MOTION CARRIED COMMITTEE REPORT WRITTEN14. To amend 2017 Permanent Appropriations

Mr. Pileski said that there are a few in the General Fund and the overall appropriations is zero. Will need to move monies around in the General Fund to take care of some shortages as we get closer to the end of the year. The General Fund of the Fire Department will be about $204,000 short on their pension line item, but that $204,000 can be moved out of salary & wages. The Building Department needs $40,000 in Operations & Maintenance to pay the company that is doing the duties of the Chief Building Inspector and to pay some plans examiner bills. In the Legislation Department, which is the Council Office, they will be about $5,700 short which is mainly because of having 3 employees for that amount of time while the new person was being trained and learning the job. In Building & Lands Operating & Maintenance, the Electricity Account is running short, will need about $25,000 to get through the end of the year. In the CMG Department, they need about $40,000 for additional gasoline purchases in December. In Special Traffic Magistrate Funds, will need to move $3,200 from Benefits & Pensions to Salary & Wages Account. The effect on the appropriations is zero.

Baird moved, Madison seconded to authorize an ordinance to amend the 2017 Permanent Appropriations.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

 

 

 

Madison moved, Baird seconded to adjourn the Committee Meeting at 7:38 P.M.

MOTION CARRIEDRespectfully Submitted by,

 

Colleen Rosado, Secretary

 

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 27, 2017 Community Development Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Community Development Committee held a meeting on Monday, November 27, 2017 at

6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Callahan, Members Mitchell, Jessie, Cerra, Madison

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

Other Council Members: Stewart, Tanner, Baird, Absent: Lotko

BUSINESS OF THE COMMUNITY DEVELOPMENT COMMITTEE MEETING

1. Approval of November 13, 2017 Community Development Meeting Minute.

Mitchell moved, Cerra seconded to approve the minutes from the November 13, 2017 CD Meeting.

MOTION CARRIED

2. The matter of authorizing the Mayor to solicit bids for professional services and enter into a contract to hire primary Plans Examiner and a back-up Plans Examiner per Section 104, Ohio Building Code. REFERRED BY: Assistant SSD Brubaker

Mr. Brubaker explained that this is a standard process that is done each year. The Plans Examiner along with back-up Plans Examiner is needed for the City’s commercial projects that have to be sent out. Last year they used Clark & Post and the back-up was Sixmo.

Mr. Madison asked how much the contract is for. Mr. Brubaker explained that it’s not a contract. We get a quote if it’s over $50,0000 in 1st 6 months then the cost gets reduced. This year we’ve exceeded the $50,000 parameter because we’ve had a lot of commercial projects this year.

Mr. Madison asked what line item that would come out of in the budget. Mr. Brubaker said it gets paid out of The Professional Services Account.

Cerra moved, Mitchell seconded to recommend an ordinance authorizing the Mayor to solicit bids

and enter into a contract for a Plans Examiner and a back-up Plans Examiner

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of a request to Rezone 202 Chestnut Street (old Elyria Health Department) from Business District (B-D) to Residential Multi-Household High Density (R-MHH).

REFERRED BY: Legal Counsel Geoff Smith

(Passed by Planning Commission on 11/13) (Public Notice was mailed to adjacent property owners)

Mr. Smith said that has been on-going. It’s the sale of the old Elyria Health Department building. It was recently passed for the rezoning by the Elyria Planning Commission. Once it’s rezoned the applicant will need to get Conditional Use Permits. The building will used as an addiction and rehabilitation center. It will be transitional housing, duel treatment center. The residents will have supervised check in and check out times. The facility will house up to 30 people. Mr. Madison asked if residents have been notified about the plans for this location. Mr. Smith said that the adjoining property owners have been notified and will also be notified for the Conditional Use Permit request. There will be several notices that go out to adjoining property owners throughout the entire process. Mrs. Mitchell asked if there have been any conversations with any of the residents in the neighborhood? Mayor Brinda answered that the surround property owners have received notification of the Planning Commission Meeting.

Mrs. Mitchell asked if there are any open forum meetings scheduled?

Mayor Brinda said there will be another opportunity to address Planning Commission regarding the Conditional Use piece of this. Mr. Callahan reminded that there are 3 readings at Full Council with the 3rd one being a Public Hearing where notices will be mailed and the legal notice will run in the Chronicle Telegram. Mr. Madison asked to be notified along with the property owners.

Property owner, Diane Falty of 213 Chestnut Street asked how many residents are they planning to house and are the going to knock down the building that is already there and build a new one? She also asked why the facility at the old Irondale School is not being utilized? She also brought to the attention of the committee about the abandoned properties that have just been sitting there in the neighborhood and nothing has been do for those properties. Mayor Brinda clarified that the property for rezoning is a former City owned property. It was already decided that the property would be used for a rehabilitation facility. There is a need for this sort of treatment facility. The City has been working with LCADA and the non-profit organization who is initiating the request for this facility. Since the former Elyria Health District was already serving part of this population, the City felt that is was appropriate to consider this as a redevelopment use for the property. It’s close to downtown and positioned correctly. The building will not be rebuilt it will be rehabilitated. Mayor Brinda answered the question of the other facility near Irondale, that is in the old Roosevelt School building, which is owned by the church. They plan to do a future rehabilitation program and are in the process of bringing up that building up to code. Ms. Falty brought up the issue of the traffic issue in the area. Mrs. Falty asked if there are any other options on the table besides multi unit housing? Mayor Brinda said that the multi unit housing was the option that was most needed. Ms. Falty asked how this is decided? Mayor Brinda said that it will go to a vote to elected officials and if there are concern, they should be brought up to those officials. And the final decision will be decided by elected officials. Ms. Falty wanted her concern to be heard, that as a property owner, she would be prefer not to have a treatment center in her neighborhood. Mr. Madison stated that he is willing to vote on the issue so that it can move forward, but he would like to know what the communication plan is for the future of the issue. Mr. Callahan said that this rezoning issue has to go through 3 readings of City Council; 1st one being December 4th, 2nd one December 18th and 3rd and Public Hearing will be January 2nd.

A Motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN The Community Development Committee and Finance held a Joint meeting immediately following the CD Meeting:

THE BUSINESS OF THE JOINT CD/FINANCE COMMITTEE MEETING

Mr. Stewart called the Finance Meeting to order and stated that Mr. Lotko is unable to attend the meeting and his absence has been excused.

The matter on the agenda for the Joint CD/Finance Meeting is:

1. The matter of accepting the property at 435 West Avenue from Lorain County Land Reutilization.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development / Finance

Mr. Brubaker said that the Mayor asked him to intervene on behalf of a resident regarding the property at 435 West Avenue. This house is two houses north of the Elyria High School parking lot. In 2014 the house was condemned and recently the County foreclosed on the taxes on the property and a resident; Celeste Brlas has been working with the county since late May to try to purchase the property.

The county has a strong time line as to when a property can be rehabed. Ms. Brlas was not going to be able to meet those time lines since much needs to be done and a lot of money is involved. The Lorain County Port Authority thought if they donated it to the City of Elyria through a quick claim deed. Then the City could turn around and do the same thing, quick deed it to Ms. Brlas. There is no cost to the City. But if there are any costs in regards to closing fees or title fees, Ms. Brlas said she will take on those costs. The City is basically a conduit to take a house that is on the demolition list with the Port Authority and be able to turn it over to someone who wants to rehab that property. Ms. Brlas is in attendance if anyone has any questions for her. The City has permission to go into the property so that Ms. Brlas can walk through it to make sure there is no additional damage. Just to add a little more info, the house next door, at 429 West Ave, was on the demo list and someone has bought that and rehabed it. Mr. Brubaker added that the house is in the Historic District and Ms. Brlas understands that she will have to abide by those guidelines. Mr. Callahan thanked Ms. Brlas for wanting to rehab that house, it will only have a positive effect on the City.

Community Development motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN Finance Committee motion was made by Baird, seconded by Madison to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

Cerra moved, Mitchell seconded to adjourn the Community Development Meeting at 6:15.

Respectfully Submitted by:

 

Colleen Rosado, Council Clerk Secretary

 

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Nov 29, 2017 Utility Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Utilities, Safety & Environment Committee held a meeting on

Wednesday, November 29, 2017 at 6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Mitchell, Members Davis, Tanner, Cerra, Craig

OTHERS PRESENT: SSD Siwierka, Engineer Schneider, Councilman Madison,

Assistant Law Director Breunig, Utilities Superintendent Connor, WWPC Superintendent Korzan

BUSINESS OF THE UTILITY, SAFETY & ENVIRONMENT COMMITTEE MEETING

1. Approval of the November 8, 2017 meeting minutes.

Cerra moved Davis seconded to approve the November 8, 2017 meeting minutes.

MOTION CARRIED

2. The matter of a authorizing the Mayor to enter into a contract for the replacement of the current compressor with new compressor at North Park.

REFERRED BY: Parks Director Bowman REFERRED TO: Utilities and Finance Mrs. Reardon explained that the current compressor is 30 years old. The compressor keeps the floor cold enough to build ice for the ice rink. Preliminary cost of the unit and labor is about $320,000 and there will be other cost associated with the project, such as piping and other components which is why the amount of the request is for $400,000. Mr. Craig asked if the replacement of the park’s compressor part of the Parks Master Plan? Mrs. Reardon answered, yes it was.

Mrs. Mitchell reminded the committee that the City does make money from the North Park Ice Rink, so to replace the compressor is a good investment.

Craig moved, Davis seconded to recommend an ordinance to authorize the Mayor to enter into a contract for the replacement of the North Park Compressor. Standard emergency clause applies.

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of authorizing the Mayor to advertise for bids and award a contract for the WWPCP UV Disinfection Project.

REFERRED BY: City Engineer Ujvari REFERRED TO: Utilities and Finance Mr. Schneider explained that the current system is a chlorine gas system and they will convert to UV Disinfection. There is a health and safety risk with chlorine gas. The UV system ultimately improves the system at the plant. There is $2.5 million dollars in the budget and are asking for an additional $350,000 to cover ancillary items. The new system will be expandable. The plans have been approved by the EPA.

The project will take a year to be completely finished.

Cerra moved, Davis seconded to recommend an ordinance to authorize the Mayor to advertise for bids and award a contract for the WWPC Plant UV Disinfection Project. Standard emergency clause applies.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of the changes to the rates charged for sanitation service outside the City corporation limits. REFERRED BY: Director Siwierka REFERRED TO: Utilities & Finance

Mrs. Siwierka explained that there are about 2 dozen sanitation customers outside of the City. Those customers are subject to the 40% up charge, just like the water and sewer rates, so these rates need to be upgraded as well.

Cerra moved, Davis seconded to recommend authorizing an ordinance to the change the rates charged for sanitation service outside the City Corporation limits.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

5. The matter of considering Zero-Emissions Nuclear Resource (ZEN) Legislation, designed to preserve our State’s Nuclear Facilities. Ohioans for Clean Energy

REFERRED BY: Councilman Mark Craig REFERRED TO: Utilities Mr. Craig said this is information that was brought to Council from First Energy by Joe Faga. Mr. Craig stated that he is familiar with nuclear energy and the impact that it has on the energy industry. Mr. Craig invited Mr. Faga to speak on the matter. Mr. Faga introduced himself, address, 3265 Robin Ln., Lorain.

He thanked Mr. Craig and Council for inviting him to the meeting. He is there to provide information on ZEN Legislation. He passed out brochures with information. Mr. Faga read to the committee notes and information regarding the legislation. Many nuclear power plants, Davis Bessie Plant which is to the west of us and The Perry Plant which is to the east of us, are facing an uncertain future due to market rules that do not recognized the value that they provide. As of October 2017, 10 plants have been closed this year and 14 are faced with closing if they do not receive assistance. It’s important to have fuel diversity. Nuclear power is designed to run 24/7 and have an 18 -24 months of on-site fuel. New legislation was introduced in the Ohio House of Representatives on October 10, 2017 to help preserve the state’s nuclear plants. That legislation is called House Bill 381 and replaces House Bill 178. The new bill lowers the cost to minimize impact on customers. The cost to customers was reduced from $5.00 to $2.50. The legislation is expected to generate $180 million annually during the 12 year program. Ohio still imports some of it’s electricity from out of state resources. If these plants close that would result in increased rates for customers as new substations and transmission lines will have to be constructed. The facilities supply more than 4,300 instate jobs at the plants and through the businesses that they support.

Mrs. Mitchell asked Mr. Faga what specifically he is asking of the Committee. Mr. Faga said he is asking them to take action by signing up on the ZEN website. Once each person signs up online, it will automatically send letters to the state elected officials. If the legislation passes, it will enable the state to keep those plants up and running and save those 4,300 jobs in Ohio. The cost of electricity for individual residential customers will go up $2.50 per month for a 12 year period to keep the plants open.

Mrs. Siwierka said that she had gone to the NOPEC meeting and passed out additional information from NOPEC. Mr. Craig asked if Mr. Faga is looking for Council to pass a Resolution in support of the House Bill? Mr. Faga said that would be appreciated.

Mr. Craig made a motion to pass a Resolution indicating Elyria’s support of House Bill 381.

Mr. Tanner seconded that motion.

Mrs. Davis said that since she had just received the information she did not want to vote on the matter at this time. Mr. Craig agreed that was fair and asked to withdraw his motion and move to table it to the next meeting. Mr. Tanner concurred.

This matter was Tabled to the next Utilities Meeting.

6. The matter of creating an operations and maintenance plan to maintain safe and user-friendly conditions within the City.

REFERRED BY: Councilman Madison REFERRED TO: Utilities/Finance Mr. Madison introduced Mr. Marty Martinez who is a member of the Elyria Bicycling Advisory Committee. Also, in attendance is Sara Tilly of the Lorain County Health District, she and the Health District have been working on the concept of connectivity. Mr. Madison started with the fact that transportation is a problem throughout Lorain County. Looking at the core of the neighborhoods, it’s hard for children and families to get around. Six weeks ago Mr. Madison along with numerous others, did a professional development bike ride in the City of Elyria. They experienced what numerous families go through daily to get around the city. They rode the bike lanes and learned a lot. Mr. Madison said what he is asking of Council is not for them to take official action but to start the conversation on this matter, so that they can lay the ground work and how everyone can work together to solve these issues. How can we create the framework for discussion and identify the goals and objections and measure the work.

In 2013, Council as a body passed the Complete Street Resolution. How can we build on that work? Complete Street practices were adopted to allow the Engineering Department to continue to be creative. With the construction of Middle Ave., we were able to see some of the concepts of Complete Street practices. Now what needs to be looked at is; what is the operations plan for maintaining the bike pathways? Lorain County Metro Parks and the Lorain County Health District is working with connecting the dots. People who use bikes for their form of transportation have to use them in all kinds of weather. As a city, we are able to get additional funding from NOACA for these projects. There is additional funding that exists to maintain community bike pathways.

Mrs. Mitchell asked what is being asked of the committee. Mr. Madison said that he is asking if the City has an operations plan to maintain the bike lanes? Mr. Schneider shared that the City does not have an operations and maintenance plan to maintain the bikeways. Other things that were noticed from Ya Bikes is to make sure that the bike signs are clear. Some people thought that those bike lanes on Middle Ave were turn around spots for cars.

Mrs. Siwierka asked how the bike lane maintenance is different from the roadway maintenance? Mr. Madison gave that question over to Mr. Schneider. Mr. Schneider started by saying that there is not a dedicated funding source for the maintenance of the bike paths. Street funds possibly can be used. There are areas where the bike lanes are not in the roadway, but closer to the sidewalks and the City doesn’t have the proper equipment for that. There are different options for funding out there. Most of those things the City does but when the path is off the road way, how will the snow be removed from some of those bike paths that are close to residential houses. There are a lot of different bike lanes out there.

Sara Tilly, Lorain County Health District, 17455 Northwood Ave., Lakewood. Ms. Tilly stated that there are ‘on road’ bike infrastructure, where the bike is painted on the surface of the road, which means you can ride there safely. There are concerns in both; on road biking and bike paths. There are street sweeping and street plowing plans, but the bike lanes get left behind. The snow plow will plow the street and the snow will get thrown into the bike lane, obstructing the lane for riders. Also, leaves and debris that are pushed into the bike lanes can cause a hazard for riders. Realizing this is what the health district and bicycling community advocates for. With bicycling being a mode of transportation for many individuals, it also is a recreational sport. The LC Metro Parks does maintain their off-road facilities with scrubbers.

Mr. Craig said that there are several different plans in place already, he’s wondering if the bicycle committee can compile what we have already and see if it will need to be refined.

Mrs. Siwierka said that she has attended the Bicycle Committee Meetings and the City has been maintaining the bike lane signs throughout the city.

Mr. Breunig said that under state law bicyclists in Ohio have the same rights and responsibilities as motorists. And bicyclists that take to the road assume the risks of the road.

Mr. Breunig suggested that there is no reason that the snow plow can’t just plow all the way to the berm on Middle Ave., since it is part of the roadway anyway

.

Mr. Madison thanked Mr. Craig for his recommendations. There are a lot of different plans in place but it might take everyone getting together and getting feedback. He said they can also look into additional resources to help with connection points and there are National grants that can be applied for.

Mr. Madison brought up the issue of bike racks that will be addressed by Mr. Martinez.

Mr. Marty Martinez of 358 Beebe Ave., Elyria introduced himself and spoke to the committee. Mr. Martinez brought up designated bike routes. He said that Middle Ave., 2nd St. and 3rd Street are wonderful to bike on. He stated that when he rides on certain streets he has been cut off. He feels that the bike signs do help because it makes motorists more alert to bicyclists. As roads are fixed and bike lanes added, it helps, but if the road isn’t wide enough, at least having the bike signs and symbols make the motorists aware. If a designated bike route is on a side walk and not maintained it’s a safety hazard for the bicyclists. If a pot hole in a bike lane is called in, our crews will fill it. The upcoming plans for the Elyria Bicycle Committee is still in the discussion stage, but it’s broken down by; education, encouragement, engineering, access, enforcement, evaluation, bike rack installation, bike maps, bike to work day, city bike event, weekly rides, neighborhood classes and city and family bike events. Mr. Martinez thanked the committee.

Mr. Madison asked for this matter to go in pending items and over the next couple weeks/months they can work with the administration and engineering department to start to provide resolutions of support or guidance.

 

 

Craig moved, seconded by Cerra to adjourn the meeting at 7:50 P.M. MOTION CARRIED

 

 

Submitted by,

 

Colleen Rosado, Secretary

 

EVENT: Thu. Jan. 4, 2018 - Thu. Jan. 4, 2018

Dec 18, 2017 Council Meeting Minutes

Minutes Approved December 18, 2017

Regular Council Meeting

Elyria City Council

  1. CALL TO ORDER

The regular meeting of Elyria City Council was called to order on December 18, 2017 at 7:00 P.M. by President Lotko. President Lotko opened the meeting with a moment of reflection and it was followed by the Pledge of Allegiance to the Flag of the United States of America led President Lotko.

  1. ROLL CALL: COUNCIL MEMBERS

PRESENT: Callahan, Cerra, Mitchell, Baird, Stewart, Jessie, Mitchell, Madison, Tanner, Lotko, Davis

ABSENT: Craig

Tanner moved, seconded by Mitchell to approve the absence of Mr. Craig.

MOTION CARRIED

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Acting Engineer Schneider, Police Chief Whitely, Fire Chief Benton, Parks & Rec Dir. Reardon, WWPC Dir Korzan, Council Clerk Bullocks

  1. PUBLIC HEARINGS: None
  2. APPROVAL OF MINUTES:

Tanner moved, Mitchell seconded that the Regular Meeting Minutes of December 4, 2017 to be approved as printed. MOTION CARRIED

  1. REMARKS AND REPORTS OF CITY OFFICIALS:

Mayor Brinda: Mayor Brinda said that the city is officially in the budgeting process now. Budget meetings have been scheduled. Wreaths across America took place over the weekend and Brookdale Cemetery was one of the cemeteries that was chosen to honor Veteran’s across the United States. Mayor thanked all who were apart of this event.

Safety Service Director Siwierka: Mrs. Siwierka had no report at this time.

Finance Director Pileski: No report, but wanted to wish everyone a very Merry Christmas and a Happy New Year.

Law Director Serazin: No Report, Merry Christmas and Happy New Year.

Acting Engineer Schneider: Mr. Schneider wanted to update Council on the East Ave. Sewer project. The 4th St. East Ave intersection was opened up last Friday to the east, north and west, but still closed to the south. He stated that he has the list for the street resurfacing ranks.

Police Chief Whitely: Chief Whitely wanted to comment on an incident that happened earlier in the day. One of his officer’s saw a car that caught his attention on Rt. 57 and Rt 113 and he ran the plate. It came back that it was stolen from Cleveland and it was needed to be used for evidence. The officer called for back-up. The car took off and the Highway Patrol took over and the pursuit continued to Rocky River and then Lakewood and then the subject went off the road and crashed the vehicle and the subject was caught.

ASSD Brubaker: No Report

Mr. Korzan: Mr. Korzan handed out calender magnets to Council with Waste Water’s Hotline number. Mr. Korzan recommended that they pass those out to residents and that more are available upon request. The CT ran an article about the Waste Water Plant and the phosphorous limits and it referred to a one

  1. ORDINANCES–FIRST READING: Continued

milligram per liter. The plant has had that limit the entire 22 years that Mr. Korzan has worked there. He wanted to clarify that. The Great Lakes Region has had that limit since the 70’s.

Parks Director Reardon: Mrs. Reardon’s report is attached herewith, made a part thereof and designated as Exhibit “A”.

  1. PRESIDENT’S REFERRALS AND REMONSTRANCES:
  2. The matter of defining Court employees and their benefits.

REFERRED BY: Judge Bennett REFERRED TO: Finance

  1. The matter of entering into Change Order #1 and Final for the resurfacing Gulf Road.

REFERRED BY: Engineer Schneider REFERRED TO: Finance

  1. The matter of the Wet Weather Program – East Side Relief Sewer Project Phase 1B, South

REFERRED BY: Engineer Schneider REFERRED TO: Utilities

  1. The matter of Elyria WTP – Old Pump Station Asbestos Removal project

REFERRED BY: Engineer Schneider REFERRED TO: Utilities

  1. The matter of Cooperation Agreement with Lorain County, to share in the cost for the resurfacing of West River Rd., S.

REFERRED BY: Engineer Schneider REFERRED TO: Utilities / Finance

  1. PETITIONS–COUNCIL MEMBERS: None
  2. PETITIONS-LOBBY: None
  3. REPORTS OF STANDING AND SPECIAL COMMITTEES:

COMMITTEE REPORT 2017 – 12

WE HAVE CONSIDERED THE MATTER OF A REQUEST FOR A LIQUOR LICENSE TRANSFER TO J & K GROUP, LLC, DBA OUTLET STORE, 1412 WEST AVENUE, (PERMIT CLASS C1 AND C2) AND RECOMMEND THAT THE CITY OF ELYRIA DOES NOT REQUEST A HEARING.

Mr. Callahan moved, seconded by Mitchell for this Committee Report to be passed on it’s first reading.

PASSAGE

  1. RESOLUTIONS–FIRST READING: None
  2. RESOLUTIONS–SECOND READING: None
  3. RESOLUTIONS–THIRD READING: None
  4. ORDINANCES–FIRST READING:
Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE WAIVER OF THE VACATION REQUEST FEE TO VACATE FILBERT STREET.

1ST READING.

President Lotko declared this ordinance to have had its first reading.

Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

Sponsored by:

Finance

V Stewart III

M Lotko III

J Baird

L Tanner

ORDINANCE NO. 2017 – 194

AN ORDINANCE AUTHORIZING THE MAYOR TO SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, THE FY 2018 ACTION PLAN, AND DECLARING AN EMERGENCY.

Callahan moved, Stewart seconded to pass this ordinance on its first reading under suspension of the

rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1 ABSENT: 1 ABSENT: 1

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING: Continued
Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

Sponsored by:

Finance

V Stewart III

M Lotko III

J Baird

ORDINANCE NO. 2017 – 195

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN ENTERPRISE ZONE AGREEMENT WITH

KE ELYRIA LLC, AN OHIO CORPORATION, FOR EXEMPTION OF REAL AND PERSONAL PROPERTY TAXES WITHIN THE ELYRIA ENTERPRISE ZONE, CREATED UNDER ORDINANCE NO. 95-47, AND DECLARING AN EMERGENCY.

Callahan moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

Mr. Madison asked if the schools have been engaged in the conversation regarding the tax abatement? Mayor Brinda stated that all the appropriate notifications have been done. She explained that the schools don’t have to approve the tax abatement, they just have to be notified. But they are supportive of it.

Mr. Madison said that the annual earnings was around $10-$11 million that was projected from this business, is that just for the Elyria location or for all of there locations combined? Mayor Brinda stated that the representative from Johnny K’s is in attendance. Mr. Kalogerou introduced himself and explained that the projection in question is for the Elyria location only.

SUSPENSION: EMERGENCY PASSAGE

AYE: 9 AYE: 10 AYE: 9

NAY: 1 (Madison) NAY: 0 NAY: 1 (Madison)

ABSENT: 1 (Craig) ABSENT: 1 (Craig) ABSENT: 1 (Craig)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

ROLL CALL VOTE

Roll Call Vote on Passage:

AYE: Callahan, Cerra, Mitchell, Baird, Stewart, Jessie, Davis, Tanner, Lotko

NAY: Madison

ABSENT: Craig

Sponsored by:

Finance:

V. Stewart III

M. Lotko III

J. Baird

ORDINANCE NO. 2017 – 196

AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2016-161, WHICH AUTHORIZED THE MAYOR TO ENTER INTO AN AGREEMENT WITH WALTER/HAVERFIELD LLP, FOR COLLECTIVE BARGAINING SERVICES AND OTHER SPECIALIZED LEGAL SERVICES, TO INCREASE THE NOT TO EXCEED, AND DECLARING AN EMERGENCY.

 

  1. ORDINANCES–FIRST READING: Continued

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 9 AYE: 9 AYE: 9

NAY: 1(Madison) NAY: 1(Madison) NAY: 1 (Madison)

ABSENT: 1(Craig) ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Lotko III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 197

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER FUNDS TO THE SPECIFIED ACCOUNTS.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Lotko III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 198

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO ADVANCE MONIES FROM THE GENERAL FUND TO ANOTHER FUND.

 

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED

 

 

 

  1. ORDINANCES–FIRST READING: Continued
Sponsored by:

Finance:

V. Stewart III

M. Lotko III

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 199

AN ORDINANCE AMENDING ORDINANCE NO. 2017-30, KNOWN AS THE “2017 PERMANENT APPROPRIATIONS ORDINANCE,” TO RE-APPROPRIATE THE VARIOUS ACCOUNTS TO REFLECT ESTIMATED FINAL EXPENDITURES FOR 2017.

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Lotko III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 200

AN ORDINANCE TO FIX TEMPORARY APPROPRIATIONS FOR THE FIRST THREE (3) MONTHS OF THE YEAR 2018, AND OTHER EXPENSES OF THE CITY OF ELYRIA.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1 ABSENT: 1

MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety

& Environment

D Mitchell

B Davis

L Tanner

J Cerra

M Craig

Finance:

V. Stewart III

M. Lotko III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 201

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS, AND ENTER INTO A CONTRACT FOR THE WWPC PLANT UV DISINFECTION PROJECT, AND DECLARING AN EMERGENCY.

  1. ORDINANCES–FIRST READING: Continued

Mitchell moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1(Craig) ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Utilities, Safety

& Environment

D Mitchell

B Davis

L Tanner

J Cerra

M Craig

Finance:

V. Stewart III

M. Lotko III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 202

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS, AND ENTER INTO A CONTRACT FOR THE REPLACEMENT OF A COMPRESSOR AT THE NORTH RECREATIONAL PARK, AND DECLARING AN EMERGENCY.

Mitchell moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1(Craig) ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. ORDINANCES–FIRST READING: Continued
Sponsored by:

Utilities, Safety

& Environment

D Mitchell

B Davis

L Tanner

J Cerra

M Craig

Finance:

V. Stewart III

M. Lotko III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 203

AN ORDINANCE CREATING A NEW SECTION 959.145, ENTITLED RATES FOR COLLECTION OUTSIDE THE CITY LIMITS, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, AND DECLARING AN EMERGENCY.

Mitchell moved, Stewart seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE

AYE: 10 AYE: 10 AYE: 10

NAY: 0 NAY: 0 NAY: 0

ABSENT: 1(Craig) ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Lotko III

J. Baird

ORDINANCE NO. 2017 – 204

AN ORDINANCE AMENDING ORDINANCE NO. 2016-6, KNOWN AS THE SALARY ORDINANCE, TO REFLECT THE CORRECT WAGES OF THE POSITION OF THE CHIEF OF POLICE.

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules.

Mr. Madison asked what the process is for increasing department head salaries across the board? Mayor Brinda said that the intention is to complete the salary study because there are a number of positions that are not competitive in the City. Once that is completed that information will be brought back to council. Some suggestions have been to eliminate longevity and setting a salary range and cost of living increases.

Mr. Madison asked what happens if another department head comes forward asking for a range? Mayor Brinda answered that once those would be addressed after they have the results of the salary study. Mr. Tanner asked the Finance Director what the salary increase is equal to. Mr. Pileski said the differential between the chief and the captain’s pay is 14.5% but the actual increase the chief will be receiving is 9.3%. Mr. Jessie stated that the chief is concerned about the salary down the road so that the salary is competitive to attract the right candidate after he leaves. Mr. Madison explained that his concerns are related to the process. Mr. Madison agrees that the City wants to make sure there are competitive positions across the board. So, without a clear understanding of the process, it’s hard for him to vote in

the affirmative. He feels the chief is deserving of a raise, he does great work here in our City and we should do everything we can to keep him, but his concerns are how it relates to the process.

  1. ORDINANCES–FIRST READING: Continued

SUSPENSION: PASSAGE:

AYE: 9 AYE: 9

NAY: 1 (Madison) NAY: 1 (Madison)

ABSENT: 1 (Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Lotko III

L. Tanner

J. Baird

ORDINANCE NO. 2017 – 205

AN ORDINANCE REPEALING AND REPLACING SECTION 165.03 (G), POSITIONS, CLASSIFICATIONS AND COMPENSATION GENERALLY, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 10 AYE: 10

NAY: 0 NAY: 0

ABSENT: 1(Craig) ABSENT: 1(Craig)

MOTION CARRIED MOTION CARRIED

  1. ORDINANCES–SECOND READING:
Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 1131.02, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, KNOW AS THE ZONING ORDINANCE TO REZONE REAL PROPERTY: PROPERTY OWNED BY THE CITY OF ELYRIA AND LOCATED AT 202 CHESTNUT STREET, ELYRIA, OHIO, FROM B-D BUSINESS DOWNTOWN DISTRICT TO R-MHH RESIDENTIAL MULTI-HOUSEHOLDS HIGH DENSITY.

President Lotko declared this ordinance to have had its second reading. Public Hearing scheduled for Tuesday, January 2, 2018 at 7:00 P.M. in Council Chambers.

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. ORDINANCES–THIRD READING:
Sponsored by:

Utilities, Safety

& Environment

D Mitchell

B Davis

L Tanner

J Cerra

Finance:

V. Stewart III

M. Lotko III

M. Madison

J. Baird

ORDINANCE NO. 2017 – 206

AN ORDINANCE AMENDING SECTION 959.14 TO ESTABLISH SECTIONS 959.14 (a) (3) and (c) (3), RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Mitchell moved, Stewart seconded to pass this ordinance on its third reading.

PASSAGE:

AYE: 10

NAY: 0

ABSENT: 1 (Craig)

MOTION CARRIED

  1. COMMITTEE CALLS:

COMMUNITY DEVELOPMENT 1/08/18 6:00 P.M. All Referred Items Council Chambers w/ Law Director, SSD, Engineer, Bldg. Insp.

FINANCE 1/08/18 6:45 P.M. All Referred Items Council Chambers with Mayor, Finance Director, Law Director, SSD, Engineer

UTILITIES, SAFETY & ENVIRONMENT 1/03/18 6:00 P.M. All Referred Items Council Chambers with SSD, Law Director, Engineer

STRATEGIC PLANNING 1/02/18 Immediately following Council All Referred Items Council Chambers W/ Mayor, Safety Service Director, Finance Director, Law Director

  1. MISCELLANEOUS AND UNFINISHED BUSINESS:

Mr. Stewart stated that he wanted to welcome Johnny K’s to Elyria and wishes them the best of luck. Mr. Stewart also wished everyone a Merry Christmas and Happy New Year. Mr. Tanner wished the best of luck to Johnny K’s also.

Mr. K thanked everyone and said that he is excited about being part our community.

Mr. Lotko’s Christmas present is that they are not going to have Strategic Planning.

 

 

 

 

 

  1. ADJOURNMENT:

Baird moved, Cerra seconded to adjourn the Council Meeting at 7:50 P.M.

MOTION CARRIED

 

 

Forrest L. Bullocks Michael J. Lotko, III

Clerk of Council President of Council

EVENT: Tue. Jan. 2, 2018 - Tue. Jan. 2, 2018

Jan 2, 2018 Council Meeting Agenda

YOU ARE HEREBY NOTIFIED THAT THE FOLLOWING LEGISLATION

WILL BE CONSIDERED AT THE REGULAR COUNCIL MEETING

TUESDAY, JANUARY 2, 2018

  1. 2018-2019 ORGANIZATIONAL MEETING

 

  1. PUBLIC HEARING

ORDINANCE NO. 2018-

  1. AN ORDINANCE AMENDING SECTION 1131.02, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, KNOW AS THE ZONING ORDINANCE TO REZONE REAL PROPERTY: PROPERTY OWNED BY THE CITY OF ELYRIA AND LOCATED AT 202 CHESTNUT STREET, ELYRIA, OHIO, FROM B-D BUSINESS DOWNTOWN DISTRICT TO R-MHH RESIDENTIAL MULTI-HOUSEHOLDS HIGH DENSITY.

 

MISC AND UNFINISHED BUSINESS

  1. The matter of approving the Council Meeting Calender.

EARS – In the KNOW

December 22, 2017

The Contractor started their Christmas break today….which means you get a break also.  The crew will return on January 2, 2018. 

This is from Tim, the Inspector…“Be advised that the EARS project is shut down for the holidays. We will return on Jan 2.  East Ave is now open from fourth south to and including Pronesti lane. There is no pass through traffic possible between Pronesti lane and Fifth St. There has been provisions made for residents in this zone. The Sunoco station now has access to all three of its driveways. There are some traffic barricades in the SE corner of fourth and East Ave around a pile of cold patch and the riser pipe for future work. Street dept, was on site today and there is a plan in place for snow and ice control during the construction shut down. The by-pass pump has been shut down and the old sewer has been temporarily connected to the 72″ pipe.”

Snow removal plan

Since East Avenue is not a through street currently, it will be treated like a residential street.  Street Department has been advised by Tim for plowing over the holiday break.

Sunoco

Over the holidays, all three driveways to the gas station will be open.  East Avenue will be accessible from Pronesti (going north) as well as 4th Street (to Pronesti).  East Avenue is closed between Pronesti & 5th Street…No Vehicles can pass this point.

Christmas Holiday

Tim Gallagher did want me to extend a Very Merry Christmas and Happy New Year to Everyone from him!!

I also want to say Merry Christmas & Happy New Year! … And “THANK YOU for your patience as we work through this project!

And as Always…Please Drive Safely!!!

ESRS- In the LOOP

December 22, 2017

The Contractor will be taking a break during the holiday week and will return January 2, 2018.  If you have any issues during that time, you can contact Engineering on (12/27, 28, 29) or Elyria Police Department and they will contact the appropriate person.

 

Working in the intersection of Canterbury and Whitman was definitely a challenge….at times, there were 5 excavators working throughout a day in order to get the work completed through the intersection.   It takes a lot of coordination, communication, and finesse to maneuver around utilities, both underground and in the air.  Kudos to fantastic Operators!

I want to Thank You for your continued patience with these projects.  Some folks are directly impacted while others are indirectly impacted.  Nevertheless, these projects may cause inconvenience at the most inconvenient times, and I apologize for that.   Let’s look forward to a bright and prosperous (and clean) 2018!

 Merry Christmas & Happy New Year!

 And as Always…Please Drive Safely!!!

 

Holiday Sanitation Schedule – December 2017

garbagetruckbannerDue to observance of the Christmas and New Years holidays, there will be one delays on garbage pickup each of the next two weeks for ALL RESIDENTS.  During the week of December 24-30, there will be a ONE DAY DELAY for all residents, for the week of December 31-January 6, there will be a ONE DAY DELAY for all residents.  Please call the Sanitation Department at 440-322-3895 with any questions.

EVENT: Wed. Dec. 20, 2017 - Wed. Dec. 20, 2017

Nov 27, 2017 Finance Committee Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office.

TO THE HONORABLE COUNCIL OF THE CITY OF ELYRIA, OHIO:

The Finance Committee held a meeting on Monday, November 27, 2017 at 6:15 P.M. in Council Chambers.

PRESENT: Committee Chair Stewart, Members Tanner, Madison, Baird, Absent: Lotko

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

1. Approval of the November 13, 2017 Finance Meeting Minutes.

Baird moved and Madison seconded to approve the minutes of the November 13, 2017 Finance Committee Meeting. MOTION CARRIED

2. The matter of amending Chapter 165.04 (14) from two (2) personal days to seven (7) days.

REFERRED BY: SS Director Siwierka (This matter was tabled on 11/27/17 and to be put in pending items).

3. The matter of establishing a rental fee and amending the fee ordinance for the use of Pioneer Plaza. REFERRED BY: Parks Director Bowman

Mrs. Reardon explained that the Department wants to have some fees in place for usage of Pioneer Plaza.

Baird moved, Madison seconded to recommend an ordinance to amend the Parks & Rec fee ordinance #2016-69 to establish a rental fee for the use of Pioneer Plaza.

MOTION CARRIED COMMITTEE REPORT WRITTEN4. The matter of waiving any Elyria Building Permit Fees for demolition or construction for projects 2018 through 2020 in any City Parks REFERRED BY: Parks Director Bowman

Mrs. Reardon said that this would be a continuation of what is already in place.

Baird moved, Madison seconded to recommend to waive Building permit fees for any construction or demo projects in any City Parks during the years 2018 through 2020.

MOTION CARRIED COMMITTEE REPORT WRITTEN5. The matter of authorizing the Mayor to enter into a loan agreement through the Division of Environmental and Financial Assistance (DEFA) for the SSO/CSO/WWPCP Wet Weather Program. REFERRED BY: City Engineer Ujvari

Mr. Schneider explained this issue that the Division of Environmental and Financial Assistance is a division of the EPA for a zero interest loan of up to 13 million dollars. It will be used to complete some long term control projects on the Waste Water side. The funds are needed to keep projects moving forward. Mr. Madison asked what the breakdown is by year? Mr. Schneider said it typically is a 3 year period and we can use the money as we see fit. Though there are strings attached to some funds.

Mr. Pileski asked if the loan agency will pay the contractor directly? Mr. Schneider said yes, that is the intent. Mr. Pileski said that he would still need the information of all the payments that are paid by them so that he can record on the City’s books.

Madison moved, Baird seconded to authorize the Mayor to enter into a loan agreement through DEFA for the WWPCP Wet Weather Program at 0% interest for up to 30 years.

MOTION CARRIED COMMITTEE REPORT WRITTEN6. The matter of completing the installation of the new phone system in the Fire Department, Parks and Rec Department and all City Hall offices.

REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the IT Department has been replacing all City wide phone systems. A list of all the departments and the annual savings for each department has been distributed. The balance that needs to be paid to complete the job is $91,560 which they are asking to be paid out of the Issue 6 money. When the project is completely finished it will reflect an annual savings of $69,501.00.

Mr. Madison asked where the initial cost of the project was paid from. Mr. Farrell said that costs for different departments came from a number of different funds. Majority was out of the enterprise funds.

Baird moved, Madison seconded to recommend authorizing to pay the balance of $91,560.84 for the phone system for the EFD, Parks Dept and all City Hall offices to be paid from Issue 6 monies.

MOTION CARRIED COMMITTEE REPORT WRITTEN7. The matter of updating Chapter 192 of the Elyria Codified Ordinances, which has been made necessary by the Ohio General Assembly’s passage of House Bill 49.

REFERRED BY: Law Director’s Chief of Staff Deery

Mr. Serazin explained that House Bill 49 forces the City to change it’s tax code. No rates will change, no internal procedures will change. It’s a technical amendment. Mr. Serazin asked the Council pass this and suspend the rules.

Mr. Pileski stated that a law suite has been filed by numerous cities to get an injunction on HB 49.

Mr. Serazin said this has to be passed by January 31st if the injunction doesn’t get granted.

Baird moved, Madison seconded to authorize an ordinance for the matter of updating Chapter 192 of the Elyria Codified Ordinances, which is necessary because of the passage of House Bill 49.

MOTION CARRIED COMMITTEE REPORT WRITTEN8. The matter of part-time/seasonal salary ordinance for the purpose of eliminating and adjusting certain salary steps and adding certain job grades to remain in compliance with the State of Ohio minimum wage. REFERRED BY: Assistant Finance Director Farrell

Mr. Farrell explained that the part-time or seasonal employees’ hourly rates that have steps below $8.30, those steps will be eliminated. And new grades on the higher pay scale for those employees that come back from year to year.

Madison moved, Baird seconded to recommend an ordinance amending the salary ordinance for seasonal and part time employees to remain in compliance with the state minimum wage.

MOTION CARRIED COMMITTEE REPORT WRITTEN9. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at 113 Timber Ridge Dr. REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this property at 113 Timber Ridge is an unusual situation because the City charges them for sewer charges and sanitation collection, but the resident get his water from Lorain County Rural Water. Therefore, when the customer is delinquent on payments, the water service cannot be turned off and sewer can’t be turned off either. We have stopped his sanitation collection. But the current outstanding bill on the account is in access of $670.06 and there has not been payment since June. Several attempts have been made to collect payment, all of which have failed. The recommendation by the dispute resolution board is that this bill be moved to the tax duplicate, the customer is aware of the decision.

Baird moved, Madison seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN10. The matter of forwarding to the Lorain County Auditor’s office a lien for unpaid utility charges at Waters Edge Apartment Complex; 1306, 1308, 1310 and 1312 East Avenue.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka explained that this is a similar situation. The owner of these 4 apartment buildings, that have about 20 units in each building, has not paid the water bills since May. Numerous attempts have been made to collect payment all of which have failed. The water service cannot be turned off because the tenants are paying their water charges in their rent, but the owner is not paying the City for the water. Mrs. Conner has spoken to the owner of the property and the apartment caretaker multiple times. It came before the dispute resolution board and the decision was to move it to the Lorain County Auditor’s office to be added to the property’s tax duplicate. The amount that is currently due is $42,794.21. Mr. Baird asked if there will ever be any home of the City ever getting paid. Mr. Serazin said that bill sits on the property tax as a lien until it tries to get transferred. Mrs. Siwierka wanted it noted that there are multiple units in each building and the bills range from $5,000 to $20,000 per building. Also, the property has agreed to payment plans but has not followed through with those.

Madison moved, Baird seconded to recommend a resolution certifying unpaid utility charges to the Lorain County Auditor’s Office.

MOTION CARRIED COMMITTEE REPORT WRITTEN11. The matter of approving Amendment No. 1 for the Water and Sanitary Sewer Rate Study.

REFERRED BY: Engineer Ujvari

Mr. Schneider explained that they are asking for approval of Amendment No. 1 with Black & Veatch in an additional amount of $65,250 for water and sanitary sewer rate study. The reason for the additional funds is as a part of the long term negotiations and the long term control plan, additional work was performed by Black & Veatch above and beyond their original scope of services for the rate study and is also for future negotiations as well, which are still not complete. Mr. Madison asked what the initial scope of work is for this project. Mr. Schneider said it’s to look at the water & sewer rates. The EPA has brought in additional requests throughout the process and that is where the additional amounts come from. The rate study is an ongoing process.

Baird moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 of the water and sanitary sewer rate study

MOTION CARRIED COMMITTEE REPORT WRITTEN12. The matter of approving Amendment No. 1 for the City of Elyria Capacity, Management, Operation and Maintenance Plan (CMOM). REFERRED BY: City Engineer Ujvari

Mr. Schneider explained that this is similar to the previous matter. Burgess & Niple were hired to perform a CMOM for the Waster Water Collection System. As part of their scope of service, a majority of the amount of this amendment is for future negotiations with the EPA.

They asking for approval for the Mayor to enter into amendment no. 1 for an additional $28,500.00.

Tanner moved, Madison seconded to recommend authorizing the Finance Director to pay additional funds for Amendment No. 1 for Capacity, Management, Operation and Maintenance Plan with Burges & Niple, Inc.

MOTION CARRIED COMMITTEE REPORT WRITTEN13A. The matter of approval and acceptance of the collective bargaining agreement with the FOP Supervisors and authorizing a change to the salary ordinance.

REFERRED BY: SS Director Siwierka

Mrs. Siwierka said the FOP Supervisors represent about 20 officers. This is the last contract to be settled. Mrs. Siwierka passed out 2 sheets; one that shows the wages and one that shows the changes within the contract. Everyone also received a redline copy of the proposed contract that shows changes.

Baird moved, Tanner seconded to recommend an ordinance authorizing the Mayor to sign a collective bargaining agreement with FOP Supervisors.

MOTION CARRIED COMMITTEE REPORT WRITTEN13B. The matter of approval and acceptance of the FOP Supervisors Contract and amending the salary Ordinance to increase wages. REFERRED BY: SS Director Siwierka

Mr. Farrell said that there are 2 separate salary ordinances that require an amendment. One for the FOP Supervisors and there is one Captain who is paid out of Chapter 165, non-bargaining classified. The rates are the same.

Baird moved, Madison seconded to recommend an ordinance to amend the salary ordinance to increase wages for the FOP Supervisors and Notary Administrative Captain that is covered by Chapter 165.

MOTION CARRIED COMMITTEE REPORT WRITTEN14. To amend 2017 Permanent Appropriations

Mr. Pileski said that there are a few in the General Fund and the overall appropriations is zero. Will need to move monies around in the General Fund to take care of some shortages as we get closer to the end of the year. The General Fund of the Fire Department will be about $204,000 short on their pension line item, but that $204,000 can be moved out of salary & wages. The Building Department needs $40,000 in Operations & Maintenance to pay the company that is doing the duties of the Chief Building Inspector and to pay some plans examiner bills. In the Legislation Department, which is the Council Office, they will be about $5,700 short which is mainly because of having 3 employees for that amount of time while the new person was being trained and learning the job. In Building & Lands Operating & Maintenance, the Electricity Account is running short, will need about $25,000 to get through the end of the year. In the CMG Department, they need about $40,000 for additional gasoline purchases in December. In Special Traffic Magistrate Funds, will need to move $3,200 from Benefits & Pensions to Salary & Wages Account. The effect on the appropriations is zero.

Baird moved, Madison seconded to authorize an ordinance to amend the 2017 Permanent Appropriations.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

 

 

 

Madison moved, Baird seconded to adjourn the Committee Meeting at 7:38 P.M.

MOTION CARRIEDRespectfully Submitted by,

 

Colleen Rosado, Secretary

 

EVENT: Wed. Dec. 20, 2017 - Wed. Dec. 20, 2017

Nov 27, 2017 CD Committee Meeting Minutes

The tape of this meeting is on file in the Council Clerk’s Office

TO THE HONORABLE COUNCIL, CITY OF ELYRIA, OHIO

The Community Development Committee held a meeting on Monday, November 27, 2017 at

6:00 P.M. in Council Chambers.

PRESENT: Committee Chair Callahan, Members Mitchell, Jessie, Cerra, Madison

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Assistant Finance Director Farrell, City Engineer Schneider,

Assistant Safety Service Director Brubaker, WWPC Superintendent Korzan, Mayor’s Legal Counsel Smith, Police Chief Whitely, Parks Director Reardon

Other Council Members: Stewart, Tanner, Baird, Absent: Lotko

BUSINESS OF THE COMMUNITY DEVELOPMENT COMMITTEE MEETING

1. Approval of November 13, 2017 Community Development Meeting Minute.

Mitchell moved, Cerra seconded to approve the minutes from the November 13, 2017 CD Meeting.

MOTION CARRIED

2. The matter of authorizing the Mayor to solicit bids for professional services and enter into a contract to hire primary Plans Examiner and a back-up Plans Examiner per Section 104, Ohio Building Code. REFERRED BY: Assistant SSD Brubaker

Mr. Brubaker explained that this is a standard process that is done each year. The Plans Examiner along with back-up Plans Examiner is needed for the City’s commercial projects that have to be sent out. Last year they used Clark & Post and the back-up was Sixmo.

Mr. Madison asked how much the contract is for. Mr. Brubaker explained that it’s not a contract. We get a quote if it’s over $50,0000 in 1st 6 months then the cost gets reduced. This year we’ve exceeded the $50,000 parameter because we’ve had a lot of commercial projects this year.

Mr. Madison asked what line item that would come out of in the budget. Mr. Brubaker said it gets paid out of The Professional Services Account.

Cerra moved, Mitchell seconded to recommend an ordinance authorizing the Mayor to solicit bids

and enter into a contract for a Plans Examiner and a back-up Plans Examiner

MOTION CARRIED COMMITTEE REPORT WRITTEN 3. The matter of a request to Rezone 202 Chestnut Street (old Elyria Health Department) from Business District (B-D) to Residential Multi-Household High Density (R-MHH).

REFERRED BY: Legal Counsel Geoff Smith

(Passed by Planning Commission on 11/13) (Public Notice was mailed to adjacent property owners)

Mr. Smith said that has been on-going. It’s the sale of the old Elyria Health Department building. It was recently passed for the rezoning by the Elyria Planning Commission. Once it’s rezoned the applicant will need to get Conditional Use Permits. The building will used as an addiction and rehabilitation center. It will be transitional housing, duel treatment center. The residents will have supervised check in and check out times. The facility will house up to 30 people. Mr. Madison asked if residents have been notified about the plans for this location. Mr. Smith said that the adjoining property owners have been notified and will also be notified for the Conditional Use Permit request. There will be several notices that go out to adjoining property owners throughout the entire process. Mrs. Mitchell asked if there have been any conversations with any of the residents in the neighborhood? Mayor Brinda answered that the surround property owners have received notification of the Planning Commission Meeting.

Mrs. Mitchell asked if there are any open forum meetings scheduled?

Mayor Brinda said there will be another opportunity to address Planning Commission regarding the Conditional Use piece of this. Mr. Callahan reminded that there are 3 readings at Full Council with the 3rd one being a Public Hearing where notices will be mailed and the legal notice will run in the Chronicle Telegram. Mr. Madison asked to be notified along with the property owners.

Property owner, Diane Falty of 213 Chestnut Street asked how many residents are they planning to house and are the going to knock down the building that is already there and build a new one? She also asked why the facility at the old Irondale School is not being utilized? She also brought to the attention of the committee about the abandoned properties that have just been sitting there in the neighborhood and nothing has been do for those properties. Mayor Brinda clarified that the property for rezoning is a former City owned property. It was already decided that the property would be used for a rehabilitation facility. There is a need for this sort of treatment facility. The City has been working with LCADA and the non-profit organization who is initiating the request for this facility. Since the former Elyria Health District was already serving part of this population, the City felt that is was appropriate to consider this as a redevelopment use for the property. It’s close to downtown and positioned correctly. The building will not be rebuilt it will be rehabilitated. Mayor Brinda answered the question of the other facility near Irondale, that is in the old Roosevelt School building, which is owned by the church. They plan to do a future rehabilitation program and are in the process of bringing up that building up to code. Ms. Falty brought up the issue of the traffic issue in the area. Mrs. Falty asked if there are any other options on the table besides multi unit housing? Mayor Brinda said that the multi unit housing was the option that was most needed. Ms. Falty asked how this is decided? Mayor Brinda said that it will go to a vote to elected officials and if there are concern, they should be brought up to those officials. And the final decision will be decided by elected officials. Ms. Falty wanted her concern to be heard, that as a property owner, she would be prefer not to have a treatment center in her neighborhood. Mr. Madison stated that he is willing to vote on the issue so that it can move forward, but he would like to know what the communication plan is for the future of the issue. Mr. Callahan said that this rezoning issue has to go through 3 readings of City Council; 1st one being December 4th, 2nd one December 18th and 3rd and Public Hearing will be January 2nd.

A Motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN The Community Development Committee and Finance held a Joint meeting immediately following the CD Meeting:

THE BUSINESS OF THE JOINT CD/FINANCE COMMITTEE MEETING

Mr. Stewart called the Finance Meeting to order and stated that Mr. Lotko is unable to attend the meeting and his absence has been excused.

The matter on the agenda for the Joint CD/Finance Meeting is:

1. The matter of accepting the property at 435 West Avenue from Lorain County Land Reutilization.

REFERRED BY: Assistant SS Director Brubaker

REFERRED TO: Community Development / Finance

Mr. Brubaker said that the Mayor asked him to intervene on behalf of a resident regarding the property at 435 West Avenue. This house is two houses north of the Elyria High School parking lot. In 2014 the house was condemned and recently the County foreclosed on the taxes on the property and a resident; Celeste Brlas has been working with the county since late May to try to purchase the property.

The county has a strong time line as to when a property can be rehabed. Ms. Brlas was not going to be able to meet those time lines since much needs to be done and a lot of money is involved. The Lorain County Port Authority thought if they donated it to the City of Elyria through a quick claim deed. Then the City could turn around and do the same thing, quick deed it to Ms. Brlas. There is no cost to the City. But if there are any costs in regards to closing fees or title fees, Ms. Brlas said she will take on those costs. The City is basically a conduit to take a house that is on the demolition list with the Port Authority and be able to turn it over to someone who wants to rehab that property. Ms. Brlas is in attendance if anyone has any questions for her. The City has permission to go into the property so that Ms. Brlas can walk through it to make sure there is no additional damage. Just to add a little more info, the house next door, at 429 West Ave, was on the demo list and someone has bought that and rehabed it. Mr. Brubaker added that the house is in the Historic District and Ms. Brlas understands that she will have to abide by those guidelines. Mr. Callahan thanked Ms. Brlas for wanting to rehab that house, it will only have a positive effect on the City.

Community Development motion was made by Cerra, seconded by Mitchell to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN Finance Committee motion was made by Baird, seconded by Madison to recommend an ordinance authorizing the Mayor to re-zone property located at 202 Chestnut Street from Business Downtown to Residential Multi-Household High Density.

MOTION CARRIED COMMITTEE REPORT WRITTEN 

Cerra moved, Mitchell seconded to adjourn the Community Development Meeting at 6:15.

Respectfully Submitted by:

 

Colleen Rosado, Council Clerk Secretary

 

EVENT: Wed. Dec. 20, 2017 - Wed. Dec. 20, 2017

Dec 4, 2017 Council Meeting Minutes

Minutes Approved

December 4, 2017

Regular Council Meeting

Elyria City Council

  1. CALL TO ORDER

The regular meeting of Elyria City Council was called to order on November 6, 2017 at 7:00 P.M. by President Lotko. President Lotko opened the meeting with a moment of reflection and it was followed by the Pledge of Allegiance to the Flag of the United States of America led President Lotko.

  1. ROLL CALL: COUNCIL MEMBERS

PRESENT: Callahan, Cerra, Mitchell, Baird, Stewart, Jessie, Craig, Madison, Tanner, Lotko, Davis

ABSENT: Mitchell

 

OTHERS PRESENT: Mayor Brinda, Safety Service Director Siwierka, Finance Director Pileski,

Law Director Serazin, Acting Engineer Schneider, Police Chief Whitely, Fire Chief Benton, Parks & Rec Dir. Reardon, WWPC Dir Korzan, Council Clerk Bullocks

OTHERS ABSENT: None

  1. PUBLIC HEARINGS: None
  2. APPROVAL OF MINUTES:

Tanner moved, Stewart seconded that the Regular Meeting Minutes of November 20, 2017 to be approved as printed.

MOTION CARRIED

  1. REMARKS AND REPORTS OF CITY OFFICIALS:

Mayor Brinda: Mayor Brinda thanked everyone who came for the Festival of Lights. Parks and Rec did a fantastic job.

Safety Service Director Siwierka: Mrs. Siwierka stated that they have had several serious house fires; she reminded everyone how important smoke detectors are. They are still doing leaves but will change to snow plows when the the bad weather hits. Brown bags are available for pickup on trash days.

Finance Director Pileski: No Report

Law Director Serazin: No Report

Acting Engineer Schneider: Mr. report is attached herewith, made a part thereof and designated as Exhibit “A”.

Police Chief Whitely: Chief Whitely’s report is attached herewith, made a part thereof and designated as Exhibit “B”

ASSD Brubaker: No Report

Mr. Korzan: Mr. Korzan reported that they had two employees retire recently.

  1. PRESIDENT’S REFERRALS AND REMONSTRANCES:
  2. The matter of a liquor license transfer from Shree Gaytri Krupa, Inc. DBA Outlet Store, 7425 York, Parma Oh to J & K Group LLC DBA Outlet Store, 1412 West Avenue, Elyria Oh.

REFERRED BY: Ohio Division of Liquor Control

REFERRED TO: Community Development

  1. The matter of the vacation of a portion of Grandstand Lane.

REFERRED BY: PIRHL Developers

REFERRED TO: Planning Commission/Community Development

  1. The matter of the final amendments to the 2017 Permanent Appropriation.

REFERRED BY: Finance Director Pileski

REFERRED TO: Finance

  1. The matter of transferring monies.

REFERRED BY: Finance Director Pileski

REFERRED TO: Finance

  1. The matter of the 2018 Temporary Appropriations.

REFERRED BY: Finance Director Pileski

REFERRED TO: Finance

  1. The matter of the sale of city owned real property.

REFERRED BY: Mayor Brinda

REFERRED TO: Strategic Planning

  1. PETITIONS–COUNCIL MEMBERS: None
  2. PETITIONS-LOBBY:

Mr. Faltay of Wellington spoked against the rezoning of 202 Chestnut Street; he owns rental properties and he fears that the property values will drop and crime will increase.

Joann Grier spoke about the homeless and helping them. And about the transitional housing. Ms. Grier’s comments are attached herewith, made a part of and designated as Exhibit “C”

  1. REPORTS OF STANDING AND SPECIAL COMMITTEES: None
  2. RESOLUTIONS–FIRST READING:
Sponsored by:

Finance:

V. Stewart, III

L. Tanner

M. Madison

J. Baird

RESOLUTION NO. R2017 – 24

A RESOLUTION APPROVING THE COLLECTION OF DELINQUENT UTILITY COSTS AS SUBMITTED BY THE SAFETY SERVICE DIRECTOR FOR COLLECTION AND DIRECTING THE CLERK OF COUNCIL TO CERTIFY SAID COSTS TO THE LORAIN COUNTY AUDITOR, AND DECLARING AN EMERGENCY.

  1. RESOLUTIONS–FIRST READING: Continued

Stewart moved, Madison seconded to pass this resolution on its first reading under suspension of the rules and as an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

  1. RESOLUTIONS–SECOND READING: None
  2. RESOLUTIONS–THIRD READING: None
  3. ORDINANCES–FIRST READING:
Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 1131.02, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, KNOW AS THE ZONING ORDINANCE TO REZONE REAL PROPERTY: PROPERTY OWNED BY THE CITY OF ELYRIA AND LOCATED AT 202 CHESTNUT STREET, ELYRIA, OHIO, FROM B-D BUSINESS DOWNTOWN DISTRICT TO R-MHH RESIDENTIAL MULTI-HOUSEHOLDS HIGH DENSITY.

President Lotko declared this ordinance to have had its First Reading and scheduled a Public Hearing

Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

ORDINANCE NO. 2017-177

AN ORDINANCE AUTHORIZING THE MAYOR TO SOLICIT PROPOSALS FOR PROFESSIONAL SERVICES AND ENTER INTO AGREEMENT(S) TO HIRE A PRIMARY AND BACK-UP PLANS EXAMINER, AND DECLARING AN EMERGENCY.

Callahan moved, Mitchell seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: EMERGENCY: PASSAGE:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

  1. ORDINANCES–FIRST READING: Continued
Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-178

AN ORDINANCE AMENDING ORDINANCE NO. 2017-30, KNOWN AS THE “2017 PERMANENT APPROPRIATIONS ORDINANCE,” TO CHANGE FUNDS IN VARIOUS ACCOUNTS.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 11 AYE: 11

NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED

Sponsored by:

Community Development:

T. Callahan

M. Jessie

D. Mitchell

J. Cerra

M. Madison

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-179

AN ORDINANCE AUTHORIZING THE CITY OF ELYRIA TO ACCEPT A DONATION OF REAL PROPERTY LOCATED AT 435 WEST AVENUE, FROM THE LORAIN COUNTY PORT AUTHORITY.

Callahan moved, Mitchell seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 11 AYE: 11

NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED

 

 

 

  1. ORDINANCES–FIRST READING: Continued
Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-180

AN ORDINANCE AUTHORIZING THE COMPLETION OF THE INSTALLATION OF THE NEW CITY PHONE SYSTEM FOR THE FIRE DEPARTMENT OFFICES, THE PARKS AND RECREATION OFFICES AND ALL OF ELYRIA CITY HALL OFFICES.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 11 AYE: 11

NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-181

AN ORDINANCE AUTHORIZING THE WAIVER OF THE REQUIREMENTS OF ELYRIA CITY CODIFIED ORDINANCES SECTION 109.13 FOR THE DEMOLITION AND/OR CONSTRUCTION OF ANY ELYRIA CITY PARK PROJECTS IN THE YEARS OF 2018 THROUGH 2020, AND DECLARING AN EMERGENCY.

 

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-182

AN ORDINANCE AMENDING CHAPTER 109, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, ENTITLED GENERAL FEE SCHEDULE, TO PROVIDE FOR ADDITIONAL ITEMS ON WHICH FEES ARE TO BE CHARGED, TO AMEND EXISTING FEES AND TO CREATE NEW FEES, AND DECLARING AN EMERGENCY.

 

 

 

  1. ORDINANCES–FIRST READING: Continued

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-183

AN ORDINANCE AMENDING ORDINANCE NO. 2016-6, KNOWN AS THE SALARY ORDINANCE, TO ADJUST THE PART-TIME/SEASONAL HOURLY WAGES PURSUANT TO THE OHIO MINIMUM WAGE INCREASE EFFECTIVE JANUARY 1, 2018, AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-184

AN ORDINANCE AUTHORIZING THE MAYOR TO APPLY FOR AND ACCEPT AND ENTER INTO A WATER POLLUTION CONTROL LOAN FUND AGREEMENT WITH THE OHIO EPA DIVISION OF ENVIRONMENTAL AND FINANCIAL ASSISTANCE (DEFA), FOR THE SSO/CSO/WWPCP WET WEATHER PROGRAM, AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

 

  1. ORDINANCES–FIRST READING: Continued
Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-185

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH BLACK AND VEATCH MANAGEMENT CONSULTING, LLC, FOR A COMPREHENSIVE UTILITY RATE STUDY FOR WATER AND SANITARY SEWER RATES, AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-186

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AMENDMENT NO. 1 TO THE WWPC PLANT CAPACITY MANAGEMENT, OPERATION AND MAINTENANCE PLAN (CMOM) WITH BURGESS AND NIPLE, INC., AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-187

AN ORDINANCE REPEALING AND REPLACING VARIOUS SECTIONS OF CHAPTER 192, EARNED INCOME TAX FOR MUNICIPAL TAX YEARS BEGINNING JANUARY 1, 2016, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

 

 

 

 

  1. ORDINANCES–FIRST READING: Continued

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules.

SUSPENSION: PASSAGE:

AYE: 11 AYE: 11

NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-188

AN ORDINANCE RATIFYING AND AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BY AND BETWEEN THE CITY OF ELYRIA AND THE F.O.P., OHIO LABOR COUNCIL INC., SUPERVISORS UNIT, AND DECLARING AN EMERGENCY.

 

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-189

AN ORDINANCE AMENDING ORDINANCE NO. 2016-6, KNOWN AS THE SALARY ORDINANCE TO INCREASE THE WAGES OF THE FRATERNAL ORDER OF POLICE – SUPERVISORS UNIT, PURSUANT TO THE COLLECTIVE BARGAINING AGREEMENT, AND TO INCREASE THE WAGES OF THE ADMINISTRATIVE CAPTAINS, AND DECLARING AN EMERGENCY.

Stewart moved, Madison seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency.

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

  1. ORDINANCES–SECOND READING:
Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 959.14 TO ESTABLISH SECTIONS 959.14 (a) (3) and (c) (3), RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

President Lotko declared this ordinance to have had its second reading.

  1. ORDINANCES–THIRD READING:
Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-190

AN ORDINANCE AMENDING THE TITLE OF CHAPTER 937 TO CHANGE THE TITLE FROM SEWER CHARGES TO SANITARY SEWER CHARGES AND AMENDING SECTIONS 937.12 (a) AND (b), SCHEDULE OF RATES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO TO REFLECT THE CORRECT SANITARY SEWER RATES FOR 2018 AND 2019.

Stewart moved, Madison seconded to pass this ordinance on its third reading.

PASSAGE:

AYE: 11

NAY: 0

ABSENT: 0

MOTION CARRIED

Sponsored by:

Finance:

V. Stewart III

M. Madison

L. Tanner

J. Baird

ORDINANCE NO. 2017-191

AN ORDINANCE REPEALING AND REPLACING SECTIONS 939.11 (j) (3) AND (4), (k) (3) and (4), RATES, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO.

 

Stewart moved, Madison seconded to pass this ordinance on its third reading.

PASSAGE:

AYE: 11

NAY: 0

ABSENT: 0

MOTION CARRIED

 

 

 

 

  1. COMMITTEE CALLS:

COMMUNITY DEVELOPMENT 12/11/17 6:00 P.M.— 6:10 Joint with Finance All Referred Items Council Chambers w/Law Director, SSD, Engineer, Bldg. Insp.

FINANCE 12/11/17 6:10 P.M. Joint with CD Finance to follow All Referred Items Council Chambers w/Mayor, Auditor, Law Director, SSD, Engineer

STRATEGIC PLANNING 12/18/17 Immediately following Council All Referred Items Council Chambers W/ Mayor, Safety Service Director, Auditor, Solicitor, Engineer

  1. MISCELLANEOUS AND UNFINISHED BUSINESS:

President Lotko recessed the Regular Council meeting at 8:05 P.M.

President Lotko called the Strategic Planning meeting to order. Roll call vote to go into Executive Session:

ROLL VOTE

AYE: Callahan, Cerra, Mitchell, Baird, Stewart, Jessie, Craig, Davis, Madison, Tanner, Lotko

NAY: None

MOTION CARRIED

Council was called back to order at 8:25 P.M.

Sponsored by:

Strategic Planning:

T. Callahan

J. Cerra

D. Mitchell

J. Baird

M. Jessie

M. Craig

B. Davis

M. Madison

L. Tanner

M. Lotko, III

ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PURCHASE AGREEMENT WITH LEVEL 3 PARTNERS, LLC, FOR THE SALE OF CITY OWNED REAL PROPERTY LOCATED ON THE CORNER OF WEST AVENUE AND ELM STREET, ELYRIA, OHIO.

President Lotko tabled this matter.

 

 

 

 

 

 

 

 

  1. MISCELLANEOUS AND UNFINISHED BUSINESS: Continued
Sponsored by:

Strategic Planning:

T. Callahan

J. Cerra

D. Mitchell

J. Baird

M. Jessie

M. Craig

B. Davis

M. Madison

L. Tanner

M. Lotko, III

ORDINANCE NO. 2017-192

AN ORDINANCE AUTHORIZING THE ELYRIA CITY FINANCE DIRECTOR TO EFFECT A LOAN FROM THE ELYRIA CITY DEMUTUALIZATION FUND TO THE ELYRIA COMMUNITY IMPROVEMENT CORPORATION FOR THE PURPOSE OF FUNDING CONTRACTORS FOR ENVIRONMENTAL REMEDIATION AND SITE RESTORATION IN THE CITY OF ELYRIA, AND DECLARING AN EMERGENCY.

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency. Stewart moved, Baird seconded to amend to add approve to form and substance. Motion Carried

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

Sponsored by:

Strategic Planning:

T. Callahan

J. Cerra

D. Mitchell

J. Baird

M. Jessie

M. Craig

B. Davis

M. Madison

L. Tanner

M. Lotko, III

ORDINANCE NO. 2017-193

AN ORDINANCE AUTHORIZING THE ELYRIA CITY FINANCE DIRECTOR TO EFFECT A DONATION FROM THE ELYRIA CITY DEMUTUALIZATION FUND TO THE ELYRIA COMMUNITY IMPROVEMENT CORPORATION FOR THE PURPOSE OF FUNDING CONTRACTORS FOR ENVIRONMENTAL REMEDIATION AND SITE RESTORATION IN THE CITY OF ELYRIA, AND DECLARING AN EMERGENCY.

Stewart moved, Baird seconded to pass this ordinance on its first reading under suspension of the rules and declaring an emergency. Stewart moved, Baird seconded to amend to add approve to form and substance. Motion Carried

SUSPENSION: PASSAGE: EMERGENCY:

AYE: 11 AYE: 11 AYE: 11

NAY: 0 NAY: 0 NAY: 0

ABSENT: 0 ABSENT: 0 ABSENT: 0

MOTION CARRIED MOTION CARRIED MOTION CARRIED

 

  1. ADJOURNMENT:

Baird moved, Callahan seconded to adjourn the Council Meeting at 8:26 P.M.

MOTION CARRIED

Forrest L. Bullocks Michael J. Lotko, III

Clerk of Council President of Council

EVENT: Mon. Dec. 18, 2017 - Mon. Dec. 18, 2017

Dec 18, 2017 Council Meeting Agenda

YOU ARE HEREBY NOTIFIED THAT THE FOLLOWING LEGISLATION

WILL BE CONSIDERED AT THE REGULAR COUNCIL MEETING

MONDAY, DECEMBER 18, 2017

 

REPORTS OF STANDING AND SPECIAL COMMITTEES

  1. COMMITTEE REPORT 2017-

WE HAVE CONSIDERED THE MATTER OF A REQUEST FOR A LIQUOR LICENSE TRANSFER TO J & K GROUP, LLC, DBA OUTLET STORE, 1412 WEST AVENUE, (PERMIT CLASS C1 AND C2) AND RECOMMEND THAT THE CITY OF ELYRIA DOES NOT REQUEST A HEARING.

ORDINANCES–FIRST READING

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE WAIVER OF THE VACATION REQUEST FEE TO VACATE FILBERT STREET.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, THE FY 2018 ACTION PLAN, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN ENTERPRISE ZONE AGREEMENT WITH

KE ELYRIA LLC, AN OHIO CORPORATION, FOR EXEMPTION OF REAL AND PERSONAL PROPERTY TAXES WITHIN THE ELYRIA ENTERPRISE ZONE, CREATED UNDER ORDINANCE NO. 95-47, AND DECLARING AN EMERGENCY.

  1. 5. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2016-161, WHICH AUTHORIZED THE MAYOR TO ENTER INTO AN AGREEMENT WITH WALTER/HAVERFIELD LLP, FOR COLLECTIVE BARGAINING SERVICES AND OTHER SPECIALIZED LEGAL SERVICES, TO INCREASE THE NOT TO EXCEED, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER FUNDS TO THE SPECIFIED ACCOUNTS.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO ADVANCE MONIES FROM THE GENERAL FUND TO ANOTHER FUND.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING ORDINANCE NO. 2017-30, KNOWN AS THE “2017 PERMANENT APPROPRIATIONS ORDINANCE,” TO RE-APPROPRIATE THE VARIOUS ACCOUNTS TO REFLECT ESTIMATED FINAL EXPENDITURES FOR 2017.

  1. ORDINANCE NO. 2017-

AN ORDINANCE TO FIX TEMPORARY APPROPRIATIONS FOR THE FIRST THREE (3) MONTHS OF THE YEAR 2018, AND OTHER EXPENSES OF THE CITY OF ELYRIA.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS, AND ENTER INTO A CONTRACT FOR THE WWPC PLANT UV DISINFECTION PROJECT, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AUTHORIZING THE MAYOR TO ADVERTISE FOR BIDS, AND ENTER INTO A CONTRACT FOR THE REPLACEMENT OF A COMPRESSOR AT THE NORTH RECREATIONAL PARK, AND DECLARING AN EMERGENCY.

 

ORDINANCES–FIRST READING (Continued)

  1. ORDINANCE NO. 2017-

AN ORDINANCE CREATING A NEW SECTION 959.145, ENTITLED RATES FOR COLLECTION OUTSIDE THE CITY LIMITS, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, AND DECLARING AN EMERGENCY.

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING ORDINANCE NO. 2016-6, KNOWN AS THE SALARY ORDINANCE, TO REFLECT THE CORRECT WAGES OF THE POSITION OF THE CHIEF OF POLICE.

  1. ORDINANCE NO. 2017-

AN ORDINANCE REPEALING AND REPLACING SECTION 165.03 (G), POSITIONS, CLASSIFICATIONS AND COMPENSATION GENERALLY, CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

ORDINANCES–SECOND READING

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 1131.02, CODIFIED ORDINANCES OF THE CITY OF ELYRIA, OHIO, KNOW AS THE ZONING ORDINANCE TO REZONE REAL PROPERTY: PROPERTY OWNED BY THE CITY OF ELYRIA AND LOCATED AT 202 CHESTNUT STREET, ELYRIA, OHIO, FROM B-D BUSINESS DOWNTOWN DISTRICT TO R-MHH RESIDENTIAL MULTI-HOUSEHOLDS HIGH DENSITY.

 

ORDINANCES–THIRD READING

  1. ORDINANCE NO. 2017-

AN ORDINANCE AMENDING SECTION 959.14 TO ESTABLISH SECTIONS 959.14 (a) (3) and (c) (3), RATES FOR COLLECTION CODIFIED ORDINANCES OF THE CITY OF ELYRIA.

Invitation to Bid-NSP I-Asbestos Abatement & Demolition

Invitation to Bid-NSPI-Asbestos Abatement & Demolition

EVENT: Mon. Dec. 11, 2017 - Mon. Dec. 11, 2017

Dec 11, 2017 Community Development Committee

COMMUNITY DEVELOPMENT COMMITTEE

MEETING AGENDA

MONDAY, DECEMBER 11, 2017

T. Callahan, Chair 6:00 P.M.1. Approval of the November 27, 2017 meeting minutes.

2. The matter of a liquor license transfer from: Shree Gaytri Krupa, Inc., DBA Outlet Store,

7425 York Rd., Parma, Ohio to: J&K Group, LLC, DBA Outlet Store, 1412 West Ave., Elyria.

REFERRED BY: Ohio Division of Liquor Control

REFERRED TO: Community Development

JOINT – CD AND FINANCE

COMMITTEE MEETING AGENDA

MONDAY, DECEMBER 11, 2017

V. Stewart, Chair and T. Callahan, Co-Chair 6:10 P.M. 1. The matter of considering an Ohio Enterprise Zone Incentive on behalf of KE Elyria, proposed project at the former Macy’s Building.

REFERRED BY: Mayor Holly Brinda

REFERRED TO: Community Development and Finance

2. The matter of the FY 2018 Community Development Block Grant Action Plan and Consolidated Plan Annual Update.

REFERRED BY: Community Development Director A. Scott

REFERRED TO: Community Development and Finance

 

 

 

OTHER PENDING ITEMS

1. The matter of the sale of City owned property. The matter of the disposal of City property (Standing referral)

2. The matter of entering into agreements for tax abatement, urban enterprise zones, and the CRA #3. w/ Finance

(Standing referral)

3. The matter of acquiring properties for land reutilization in compliance with the Neighborhood Stabilization Program. w/Finance (Standing referral)

4. The matter of the acceptance of several subdivisions. (Subdivisions basically awaiting completion of sidewalks)

5. The matter of accepting New Riverbend Subdivision No. 1 and No. 2.

6. The matter of a request by property owners to remove their properties from their inclusion in the West Avenue Historical District. w/Planning Commission REFERRED BY: Bob Tarry

7. The matter of citizen requests for additional street lighting. W/ Finance Referred by: SSD Siwierka (tabled 1/11/16) (4/11/16 tabled to pending)

8. The matter of a request to Rezone the property at 1251 East Ave.

9. The matter of a request for a Conditional Use at 1251 East Ave.

10. The matter of a request to Rezone the property at 560-562 3rd Street.

11. The matter of a request for a Conditional Use at 560-562 3rd Street.

 

CD Agenda December 11, 2017

 

EVENT: Mon. Dec. 11, 2017 - Mon. Dec. 11, 2017

Dec 11, 2017 Finance Committee Agenda

FINANCE COMMITTEE

**REVISED**

MEETING AGENDA

MONDAY, DECEMBER 11, 2017  V. Stewart, Chair Following Joint – CD/Finance 

1. Approval of the 11/27/2017 Finance Meeting Minutes

2. The matter of amending Ordinance 2016-161 and the authorized contract for Walter Haverfield.

REFERRED BY: SS Director Siwierka

2. The matter of a authorizing the Mayor to enter into a contract for the replacement of the current compressor with new compressor at North Park. REFERRED BY: Parks Director Bowman Passed by Utilities 11/29/17

 

3. The matter of authorizing the Mayor to advertise for bids and award a contract for the WWPCP UV Disinfection Project.REFERRED BY: City Engineer Ujvari Passed by Utilities 11/29/17

 

4. The matter of the changes to the rates charged for sanitation service outside the City corporation limits.REFERRED BY: Director Siwierka Passed by Utilities 11/29/17

 

5. The matter of the final amendments to the 2017 Permanent Appropriations.

REFERRED BY: Finance Director Pileski

6. The mater of transferring monies.

REFERRED BY: Finance Director Pileski

7. The matter of the 2018 Temporary Appropriations

REFERRED BY: Finance Director Pileski

**8. The matter of waiving the $100 fee for the Vacation Request of Filbert Street.

REFERRED BY: Clerk’s Office per: Assistant Service Director Brubaker

**9. The matter of the salary increase for Elyria Police Chief.

REFERRED BY: Mayor Brinda and Safety Service Director Siwierka

OTHER PENDING ITEMS

1. The matter of citizen requests for additional street lighting. W/ CD Referred by: SSD Siwierka (tabled 1/11/16)4/11/16 tabled to pending items)

2. The matter of equipping police cruisers and police officers with video cameras. (4/24/17 tabled to pending, awaiting prices)

REFERRED BY: Councilman Tanner

3. The matter of the Unpaid (aged) Utility Bills to be placed as Tax Liens to the Lorain County Auditor’s Office. w/ Utilities **( Tabled)** REFERRED BY: Director Siwierka

4. The matter of approving an Ordinance authorizing the Mayor to approve replacing Light Bulbs on State Route 57 to LED Bulbs. (Tabled by Finance Chair 9/11/17) (Utilities and Finance) REFERRED BY: Safety Service Director Siwierka

5. The matter of a review of several Supervisory Salary Ranges for Non-Bargaining Managers, Department Heads and Superintendents. (Tabled 9/11/17 & 9/25/17) REFERRED BY: Mayor Brinda and Safety Director Siwierka

Standing Referrals: Union Contracts, The Fee Ordinance, The Salary Ordinance, Changes to Chapter 165, EPA Matters, Enterprise Zone Agreements / Tax Abatement / CRA Matters-Agreements w/ Community Development, Fire Station Work, Police Complex Work, Issue 2 Matters, Rural Enterprise Zone Matters, sale of City owned land w/ Community Development, Acquiring properties for land reutilization in Compliance with the Neighborhood Stabilization Program. w/Community Development

Finance Agenda December 11, 2017